Inactive

Sources Sought Notice Sources Sought Notice Page 8 of 8 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 8 The VA Medical Center is conducting this Sources Sought to identify co... Sources Sought Notice Sources Sought Notice Page 8 of 8 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 8 The VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the product described in the specification below. As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted because of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 339112. Respondents who are supply information from a GSA contract please provide your contract number and category number in your response. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to joseph.krupa@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than February 18, 2025, at 12:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced later, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. Specifications: Salient Characteristics RO System RO Systems Width is no greater than 8.1 inches and can go as low as 7.3 inches. Depth is no greater than 20.5 inches and can go as low as 15 inches. Height is no greater than 22.2 inches. Weight is no more than 72.75 lbs. Feed water supply input rate of at least 0.8 gpm. Feed water supply maintains pressure no less than 20 psi and no more than 45 psi. Feed water supply maintains a temperature no less than 41°F and no more than 86°F. Product water output must have a minimum of 0.3 gpm (1.1 l/min). Product water output must run at a temperature of 50°F (10°C). Product water must product a minimum of 22 psi outlet pressure. Product water minimum rejection rate of total salts dissolved must be greater than 96%. Product water minimum rejection rate of bacteria and pyrogens must be greater than 99%. Drain operation must run at 0.32 gpm with an error no greater than or less than (+) 0.03 gpm. Drain peak flow must be at least 0.8 gpm (3.0 l/min). Reverse osmosis membrane material must be comprised of polyamide (film composite). Reverse osmosis membrane must contain a spiral wound configuration. Reverse osmosis membrane must be able to tolerate a pH range between 2-11. Heat disinfection system must include a user-initiated start and an automatic system option. Chemical disinfection system must have an automatic dilution system, followed by a rinse feature. Power supply main voltage must have the options to be at least 100, 115, or 220-240 V. Main socket power supply must not exceed 1500W with 100V, 1380W with 115V, and 1850W with 220-240V. Programmable auto-flushing capabilities during stand-by periods. Includes a main operators switch. Include a disinfection wand for cleaning. Prefilter and carbon block filter kits include at least one prefilter for the RO system. Prefilter and carbon block filter kits include at least one carbon block filter for the RO system. Prefilter and carbon block filter can maintain a temperature between 41-86 °F. Filters must be biocompatible. Statement of Work WRO 300 H Water Purification System VA Maryland Health Care System Baltimore, MD 02/06/2025 PURPOSE: The VA Maryland Health Care System is seeking to procure six WRO 300 H Water Purification Systems and six AK98 prefilter kit/carbon block filter kits for dialysis treatment of veteran patients at the Baltimore VA Medical Center. The current RO water purification systems utilized in the VAMHCS are no longer compatible with the new dialysis units being purchased. The previous dialysis units need to be replaced due to a recall for overheating and burnt power sources. If these replacements are not purchased, these dialysis units will soon no longer be able to be utilized at the VAMHCS and veterans will have to travel to another facility for proper care. The primary function of the RO water purification system is to prevent microbiological build up in the dialysis units that have extended idle periods. Each RO system will come with a Baxter AK98 prefilter kit/carbon block filter kit that provide the user with starter filters in the RO system. This procurement will account for six WRO 300 H Water Purification Systems, six AK98 prefilter kit/carbon block filter kits, training orientation on the device, and an energy surcharge. Key criteria include the system size, peak flow, power supply, pH tolerance, drain operation time, and pressure in the system. SCOPE: The contractor shall deliver and install the system with all specified salient characteristics. Only new equipment will be accepted. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope. The contractor shall deliver the system to the Baltimore VA Medical center. The assembly and validation of the system must be performed by a vendor service trained representative. The contractor is responsible for identifying any missing parts or components not included in the order for the RO Systems to be successfully installed and validated to their full potential. The contractor shall include accessories and consumables that have been detailed on the provided quotes. SALIENT CHARACTERISTICS: Please note, all items listed below must be technically equivalent to or exceed the MarCor WRO 300 H Water Purification System + filter kits. Six (6) WRO 300 H Water Purification Systems (W3T577585) Manufacturer: MarCor Purification Model: WRO 300 H Width is no greater than 8.1 inches and can go as low as 7.3 inches. Depth is no greater than 20.5 inches and can go as low as 15 inches. Height is no greater than 22.2 inches. Weight is no more than 72.75 lbs. Feed water supply input rate of at least 0.8 gpm. Feed water supply maintains pressure no less than 20 psi and no more than 45 psi. Feed water supply maintains a temperature no less than 41°F and no more than 86°F. Product water output must have a minimum of 0.3 gpm (1.1 l/min). Product water output must run at a temperature of 50°F (10°C). Product water must product a minimum of 22 psi outlet pressure. Product water minimum rejection rate of total salts dissolved must be greater than 96%. Product water minimum rejection rate of bacteria and pyrogens must be greater than 99%. Drain operation must run at 0.32 gpm with an error no greater than or less than (+) 0.03 gpm. Drain peak flow must be at least 0.8 gpm (3.0 l/min). Reverse osmosis membrane material must be comprised of polyamide (film composite). Reverse osmosis membrane must contain a spiral wound configuration. Reverse osmosis membrane must be able to tolerate a pH range between 2-11. Heat disinfection system must include a user-initiated start and an automatic system option. Chemical disinfection system must have an automatic dilution system, followed by a rinse feature. Power supply main voltage must have the options to be at least 100, 115, or 220-240 V. Main socket power supply must not exceed 1500W with 100V, 1380W with 115V, and 1850W with 220-240V. Programmable auto-flushing capabilities during stand-by periods. Includes a main operators switch. Include a disinfection wand for cleaning. Prefilter and carbon block filter kits include at least one prefilter for the RO system. Prefilter and carbon block filter kits include at least one carbon block filter for the RO system. Prefilter and carbon block filter can maintain a temperature between 41-86 °F. Filters must be biocompatible. Six (6) AK98 prefilter kit/carbon block filter kits Manufacturer: Baxter Model: AK98 Devices must include at least one prefilter for the RO system. Devices must include at least one carbon block filter for the RO system. Devices must be able to maintain a temperature between 41-86 degrees Fahrenheit. Devices must be biocompatible. Accessories IMPLEMENTATION AND INSTALLATION Installation and validation shall be included in the procurement cost and shall include but not limited to: Assembly of devices and validation. All materials required to assemble the RO Systems shall be provided by the contractor. The contractor will deliver the following quantities of the RO Systems, filter kits, and accessories to the addresses below: Baltimore VA Medical Center, 10 North Green Street, Baltimore, MD 21201 Six (6) WRO 300 H Water Purification Systems (W3T577585). Six (6) AK98 prefilter kit/carbon block filter kits (W3T594453). Accessories. The vendor will assemble all quantities of the RO system, filters, etc. It will be the biomedical engineering staff s responsibility to provide the cart for RO system install. Biomedical engineering must ensure the RO system and dialysis unit are compatible and verify that they work together. TRAINING The contractor shall provide onsite training for all VAMHCS staff that requires training. DELIVERY The contractor shall deliver necessary equipment to the Baltimore facility as required in the quantities specified above. The contractor must give VAMHCS staff 3 weeks notice of shipment and delivery of the RO systems, filter kits, and accessories. The contractor shall deliver equipment and all items required for installation only when the site is ready for installation to proceed. The contractor shall coordinate all deliveries, installation, and parking arrangements with the COR. Delivered materials will arrive in manufacturer s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall conduct a joint inspection with the COR upon delivery of the equipment and shall provide the COR a list of missing or damaged items found upon inspection. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities. INSPECTION AND ACCEPTANCE The contractor shall conduct a joint inspection with the COR upon delivery equipment. The contractor shall provide the VA COR a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer. DELIVERABLES Operation and Maintenance Manuals Deliver compilation of all manufacturers recommended maintenance schedules and operation materials packaged upon delivery. Manuals shall be made available in an electronic format. OPERATOR TRAINING Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff, facilities and engineering staff, and the biomedical engineering staff. The scheduling of operator training shall be coordinated with the VAMHCS clinical staff after delivery and installation. PROTECTION OF PROPERTY The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. SECURITY REQUIREMENTS The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC). WARRANTY At a minimum the RO Systems must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government. The warranty shall begin upon completion of validation testing. Warranty shall include onsite repairs and over the phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair.