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DC FIRE DOORS-WALLS-DAMPERS 688-25-1-478-0000       DESCRIPTION OF SERVICES The Contractor shall provide all project coordination, labor, material, tools, management, travel, and equipment neces... DC FIRE DOORS-WALLS-DAMPERS 688-25-1-478-0000       DESCRIPTION OF SERVICES The Contractor shall provide all project coordination, labor, material, tools, management, travel, and equipment necessary to inspect and repair the fire barriers, fire doors, and fire dampers located within the DC VA Medical Center, located at 50 Irving St. NW, Washington DC 20422 as defined in the Statement of Work (SOW).        GENERAL REQUIREMENTS The Contractor is responsible to perform inspection and repair of the firestop barriers , smoke barrier walls, dampers and fire rated doors as shown on the multiple drawings supplied by the VAMC. The approximate square footage of the building is approximately 1,400,000 plus square feet. The Medical Center requires Hilti fire stopping product, so no other manufacturer is acceptable. This is done for continuity of firestopping throughout the medical center for current and future firestopping deficiencies. SCOPE OF WORK-Fire Barrier Inspections Inspection of fire/smoke rated barrier walls as noted on the plans. Walls included: Rated barrier walls are located via facility provided Statement of Condition (also known as Life Safety) drawings only. 2 Hour Fire Barriers, to include floors and walls. 1 Hour Fire Barriers, to include floors and walls. 2 Hour Fire/Smoke Barriers, to include floors and walls. 1 Hour Fire/Smoke Barriers, to include floors and walls. 30 Minute Smoke Barriers, to include floors and walls. Smoke Resistive Hazardous Areas, to include floors and walls. NOTE: Inspection and repairs may occur at the same time or separately, it is dependent on the contractor. If the contractor chooses to inspect and repair separately, the contractor has forty-eight (48) hours after the completion of the inspection to submit a repair schedule to the COR for approval. Additional information on the Hilti UL System and requirements for each type of barrier can be found at https://www.hilti.com/firestops. Contractor must notify the COR immediately if unable to access an area to inspect/repair. Hard lid gypsum ceiling investigation (81) Inspect the rated barrier above the hard ceilings - up to 81 locations. Contractor must provide the most minimally invasive option per location to gain access for inspection. Drill small holes 5/8 to use scope camera. Holes will be repaired post inspection. Repair areas may require small partial wall removal as preparation. Metal Studs Install metal stud, top and bottom track where appropriate in accordance with UL classified U300, U400 or V400 series 1hour or 2-hour Fire/Smoke rated barriers. Penetrations will be framed out appropriately according to the specific UL Firestop System. Gypsum Board Install and fire tape type X 5/8 fire rated gypsum board in accordance with UL classified U300, U400 or V400 series 1 hour or 2- hour Fire/Smoke rated walls. CMU/Concrete Masonry Unit Wall Repair Install CMU block or other material compatible where appropriate with the wall type being repaired in accordance with UL classified lightweight or normal weight (100-150 pcf) concrete or concrete block. Removal of Foreign Material Installation of firestop systems may require removal of foreign material (including, but not limited to, drywall mud, mortar, spray foam, fireproofing and structolite) to create required annular space to accept the appropriate firestop system. Installation Sealing and correcting penetrations/joints. Ensure all products have good adhesion and penetrations and joints are sealed completely. Only penetrations within the large wall repair areas will be corrected. Repair of existing walls and partitions to include but not limited to caulking, taping and mudding of wall and ceiling repairs to ensure rated and non-rated enclosures conform to the required ratings as required by code. Infection Control Contractor is required to follow all infection control procedures for the area of the inspection to include using a portable containment and/or plastic barriers. The facility will provide the infection control levels of every area in the building. See Statement of Condition (also known as Life Safety) drawings. Infectious Control Barriers are dependent on the work being performed and patient risk group. Corridors must remain a minimum 5 Ft. wide, shark tanks/HEPA carts/infection control carts are acceptable to allow for ceiling tile removal in corridors. An ICRA will be required for all work. Engineering Judgments When field conditions are outside the parameters of an UL tested system, an engineering judgment will be obtained from the manufacturer (Hilti) and installed. Non-standard methods will require an engineering judgement from Hilti and an explanation as to why this is required. This documentation will be reviewed by the Medical Center. It is anticipated that 20% of the firestops will need engineering judgment from Hilti. The Contractor must notify the COR immediately when Engineering Judgements have been requested from Hilti and must provide the COR with a copy of the documentation submitted to Hilti. NOTE: Hilti does not charge for engineering judgement when using their products. There should be no additional charge to the contractor from the vendor and results can be expected within five (5) days of acknowledge submittal to Hilti. Contractor shall inspect all fire doors noted on the Life Safety drawings and attached list of fire doors included in this procurement package. Fire Doors (449 ea) Inspection and Maintenance NFPA 80 Contractor will use its commercially reasonable efforts to locate and, once located, inspect all Fire Doors in the Customer s facility or otherwise identify Compliant and Non-Compliant Doors, as determined by the contractor. The Guidelines for Door Compliance will be based on The National Fire Protection Association s (NFPA) Code 2010 NFPA 80, Standard for Fire Doors and Other Opening Protectives (the NPFA Code ) Section 5.2.5 that states: 1. Labels are clearly visible and legible 2. No open holes or breaks exist in surfaces of either the door or frame 3. Slats, end-locks, bottom bar, guide assembly, curtain entry, hood, and flame baffle are correctly installed and intact for rolling steel fire doors 4. Curtain, barrel, and guides are aligned, level, plumb, and true for rolling steel fire doors. 5. Expansion clearance is maintained in accordance with the manufacturer's listing. 6. Drop release arms and weights are not blocked or wedged. 7. Mounting and assembly bolts are intact and secured. 8. Attachments to jambs are with bolts, expansion anchors, or as otherwise required by the listing. 9. Smoke detectors, if equipped, are installed and operational. 10. No parts are missing or broken. 11. Fusible links, if equipped, are in the correct location: chain/cable, s-hooks, eyes, and so forth, are in good condition; the cable or chain is not kinked, pinched, twisted, or inflexible; and links are not painted or coated with dust or grease. 12. Auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame. 13. No field modifications to the door assembly have been performed that void the label. 14. Doors have an average closing speed of not less than 6 in./sec (152 mm/sec) or more than 24 in./sec (610 mm/sec). Documentation During Inspection All information will be recorded electronically using a computer program (Electronic Drawings-based tracking and verification program) that utilizes Statement of Condition (also known as Life Safety) drawings to denote all inspection points and deficiency locations. The VA will be provided access to the program and be able to download the drawings, notes, and inspection information. Opening any of the marks on the drawings will display a page detailing the deficiency type, U.L. System deployed, product used, wall type, and date/time of repair, as well as before and after pictures. Contractor is required to identify, as part of the wall inspection, the Fire/Smoke walls that are not labeled and provide this information in the final report and in the computer program. Additional Information: Noise restrictions are dependent on the areas. On in-patient wards, loud noise between 9 pm and 6 am is not acceptable. Near the ORs (2nd floor) and procedure rooms (EP Lab/Cath Lab/Angio, etc.) loud drilling during the day when procedures are taking place is not approved. The VA follows NFPA and other applicable national codes and standards. The VA is its own AHJ. Any specifics are found at www.cfm.va.gov/index.asp Known existing ACM on ducts and pipes is marked. If discovered during work, contractor to notify the COR and the VA will examine and contain or remediate. The medical center has certified individuals who can remediate. If in good condition and not impacting work, the VA will direct this ACM to be left undisturbed. Damper (412 ea) Inspection per NFPA 80 1. Fire Dampers a. The fusible links will be removed, inspected and replaced if necessary. b. Compromised fusible links will be replaced with (160 Degree Links) c. Inspection of components for signs of obstruction or missing /broken parts d. Dampers will be tested to ensure that it functions properly (gravity test) e. Dampers will be cleaned and lubricated as necessary. 2. Fire/Smoke Dampers a. Coordination with facilities systems control staff to activate zones and shut. down AHU. EOCS is not responsible for lock out tag out procedures on AHUs. b. Inspection of components for signs of obstruction or missing /broken parts c. Dampers will be actuated and cycled. d. Dampers will be cleaned and lubricated as necessary. 3. Failed Dampers a. Fire and/or Smoke dampers that fail inspection will be immediately notified to the contracting officer, or their representative detailing the exact nature of the deficiencies and estimate repair costs for each found deficiency. 4. Documentation a. All information will be recorded (on an electronic Tablet) using the Electronic Drawings-based tracking and verification program that utilizes. (Facility provided) life safety drawings to denote all inspection points and deficiency locations. Opening any of the marks on the drawings will display a page detailing the damper type, pass or fail, and date/time of repair as well as before and after pictures. (See Exclusions and Clarifications below for more detail). b. One copy of the following reports will be supplied in both electronic and hardcopy. format: Date inspected. Asset Tag number Physical Location of Dampers Deficiencies found. Items in need of repair Pictures of damper closed and open. Name of inspector SAFETY PRECAUTIONS The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants. No flammable liquids shall be stored or used in the medical center. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner assigned to the project at the Preconstruction Conference. Multiple ICRA's may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. The Contractor shall also comply with an Interim Life Safety Measures (ILSM) & Green Environmental Management System (GEMS) which will be developed with the COR. Additional safety and infection control measures must be taken into consideration due to the space in which the construction will take place around EP lab at floor 5 building #1. Contractors must draft plan for construction and make sure lab to be operation during the construction. The plan must be workable and approved by COR. HAZARDOUS MATERIAL REPORTING The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project's completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December). Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval. In the event of a spill, Contractor shall immediately notify the Contracting Officer's Technical Representative (extension 5138) as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761. ENVIRONMENTAL PROTECTION In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers Manual EM 385-1-1, General Safety Requirements as well as the specific requirements stated elsewhere in the Contract Documents. Contract is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor construction. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the workday of incurred damage. RECORDS MANAGEMENT OBLIGATIONS A.  Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.  B.  Definitions Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.  The term Federal record: includes VA records. does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their VA contract. may include deliverables and documentation associated with deliverables. C.  Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. VA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The VA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. D.  Flow down of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor. DELIVERY AND INSTALLION The Period of Performance: TBD Place of Performance: The equipment setup and training will be conducted at the facility, DC VA Medical Center 50 Irving St. NW Washington, DC 20422 Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination. ACCESS, WORK HOURS, AND IDENTIFICATION All contractors must report to security upon arrival at the facility. VA identification day badge/s may be required, and if needed/obtained, must be returned upon leaving the VA site being serviced. The Contractor's office will be staffed on regular business days between 9:00 a.m. through 4:00 p.m. Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work after hours, the Contractor shall arrange in advance with the Contracting Officer's Representative (COR). Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and any other day expressly declared by the President of the United States to be a national holiday. The contractor may work on holidays with prior communication and coordination. PAYMENT This is a one-time payment made after completing all installation and training upon submitting an adequately prepared invoice for the services furnished. No advance payments will be authorized. The contractor shall submit an invoice on an individual basis for services provided. Only invoices with proper documentation will be returned. The invoice shall contain the contract number, date(s) of service, and additional contracting information. Invoicing must be submitted electronically: Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/ Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.go Appendix 1 for the site map