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Department of Veteran Affairs Air Handling Unit Filters (Brand name or Equal) Request for Information (RFI) The Department of Veterans Affairs (VA) is issuing this RFI in accordance with FAR 15.201(e)... Department of Veteran Affairs Air Handling Unit Filters (Brand name or Equal) Request for Information (RFI) The Department of Veterans Affairs (VA) is issuing this RFI in accordance with FAR 15.201(e). This RFI is issued for the purpose of conducting capabilities and market research. Accordingly, this RFI constitutes neither a Request for Proposal (RFP) nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Do not submit a proposal. The Department of Veterans Affairs is not at this time, seeking proposals or quotes and therefore will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government does not reimburse respondents for costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing an acquisition strategy and Product Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted or sensitive information contained in their response. This is a request for information only and does not obligate the Government in any way, nor does it commit the Government to a specific course of action. The Government is seeking as much information as possible and a complete response from industry to this RFI during this market research activity may assist the Government in developing an acquisition strategy and finalizing any Product description/salient characteristics. THERE IS NO SOLICITATION AT THIS TIME. IF YOU ARE AN SDVOSB, PLEASE STATE SO IN YOUR RESPONSE. The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide Air Filters for the Louis A. Johnson Medical Center, Clarksburg, WV. BACKGROUND: Medical facility in need of Air Filters. LOCATION: Louis A. Johnson Medical Center, 1 Medical Center Drive Clarksburg, WV 26301 ITEM INFORMATION: Line Items Product Description Units of Measure Quantity 1 99.97% HIGH CAP HEPA - 12x24x11 1/2 Each 5 2 99.97% HIGH CAP HEPA - 24x24x11 1/2 Each 10 3 MERV 11 SYNTH MINIPLEAT - 12x24x4 Each 20 4 MERV 11 SYNTH MINIPLEAT - 24x24x4 Each 40 5 MERV 11 SYNTH MINIPLEAT W/HEADER -16x20x4 Each 48 6 MERV 11 SYNTH MINIPLEAT W/HEADER -16x20x4 Each 18 7 MERV 11 SYNTH MINIPLEAT W/HEADER -20x20x4 Each 34 8 MERV 11 SYNTH MINIPLEAT W/HEADER -20x24x4 Each 38 9 MERV 11 SYNTH MINIPLEAT W/HEADER -20x25x4 Each 8 10 MERV 11 SYNTH MINIPLEAT W/HEADER -24x24x4 Each 144 11 MERV 14 SYNTH MINIPLEAT W/HEADER-20x24x4 Each 2 12 MERV 14 SYNTH MINIPLEAT W/HEADER -24x24x4 Each 4 13 MERV 15 SYNTH MINIPLEAT W/HEADER -12x24x4 Each 23 14 MERV 15 SYNTH MINIPLEAT W/HEADER -20x20x4 Each 8 15 MERV 15 SYNTH MINIPLEAT W/HEADER -24x24x4 Each 91 16 Z-LINE MERV 11 PLEAT - 16x20x4 Each 16 17 Z-LINE MERV 11 PLEAT - 16x25x4 Each 16 18 Z-LINE MERV 11 PLEAT -18x24x4 Each 8 19 Z-LINE ZL PLEAT - 12x24x2 Each 213 20 Z-LINE ZL PLEAT - 16x20x1 Each 16 21 Z-LINE ZL PLEAT - 16x20x2 Each 130 22 Z-LINE ZL PLEAT - 16x24x2 Each 24 23 Z-LINE ZL PLEAT - 16x25x1 Each 12 24 Z-LINE ZL PLEAT - 16x25x2 Each 16 25 Z-LINE ZL PLEAT - 16x30x1 Each 12 26 Z-LINE ZL PLEAT - 18x22x2 Each 8 27 Z-LINE ZL PLEAT - 20x20x2 Each 178 28 Z-LINE ZL PLEAT - 20x24x2 Each 418 29 Z-LINE ZL PLEAT - 20x24x4 Each 4 30 Z-LINE ZL PLEAT - 20x25x2 Each 88 31 Z-LINE ZL PLEAT - 24x24x2 Each 384 32 Z-LINE ZL PLEAT - 24x24x4 Each 478 33 Z-LINE ZL PLEAT - 28 1/2x29 1/2x2 Each 28 34 Z-LINE ZL PLEAT - 28x34x2 Each 18 PERIOD OF PERFORMANCE: April 10, 2023 April 9, 2024, plus 4 Option Years STATEMENT OF WORK: Background VA Clarksburg requires air-handling filters for sixty-three (63) different locations throughout the Louis A. Johnson VA Medical Center. Due to limited storage capabilities, we require that the filters be shipped in accordance with the delivery schedule listed in this SOW. Specifications Please see below for HVAC filters and quantities required annually. MODEL & TYPE SIZE TOTAL ANNUAL RELEASE QUANTITY 99.97% HIGH CAP HEPA 12x24x11 1/2 5 99.97% HIGH CAP HEPA 24x24x11 1/2 10 MERV 11 SYNTH MINIPLEAT 12x24x4 20 MERV 11 SYNTH MINIPLEAT 24x24x4 40 MERV 11 SYNTH MINIPLEAT W/HEADER 12x24x4 48 MERV 11 SYNTH MINIPLEAT W/HEADER 16x20x4 18 MERV 11 SYNTH MINIPLEAT W/HEADER 20x20x4 34 MERV 11 SYNTH MINIPLEAT W/HEADER 20x24x4 38 MERV 11 SYNTH MINIPLEAT W/HEADER 20x25x4 8 MERV 11 SYNTH MINIPLEAT W/HEADER 24x24x4 144 MERV 14 SYNTH MINIPLEAT W/HEADER 20x24x4 2 MERV 14 SYNTH MINIPLEAT W/HEADER 24x24x4 4 MERV 15 SYNTH MINIPLEAT W/HEADER 12x24x4 25 MERV 15 SYNTH MINIPLEAT W/HEADER 20x20x4 8 MERV 15 SYNTH MINIPLEAT W/HEADER 24x24x4 91 Z-LINE MERV 11 PLEAT 16x20x4 16 Z-LINE MERV 11 PLEAT 16x25x4 16 Z-LINE MERV 11 PLEAT 18x24x4 8 Z-LINE ZL PLEAT 12x24x2 213 Z-LINE ZL PLEAT 16x20x1 16 Z-LINE ZL PLEAT 16x20x2 130 Z-LINE ZL PLEAT 16x24x2 24 Z-LINE ZL PLEAT 16x25x1 12 Z-LINE ZL PLEAT 16x25x2 16 Z-LINE ZL PLEAT 16x30x1 12 Z-LINE ZL PLEAT 18x22x2 8 Z-LINE ZL PLEAT 20x20x2 178 Z-LINE ZL PLEAT 20x24x2 418 Z-LINE ZL PLEAT 20x24x4 4 Z-LINE ZL PLEAT 20x25x2 88 Z-LINE ZL PLEAT 24x24x2 384 Z-LINE ZL PLEAT 24x24x4 478 Z-LINE ZL PLEAT 28 1/2x29 1/2x2 28 Z-LINE ZL PLEAT 28x34x2 18 Delivery Location Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301 Delivery Schedule Delivery shall be completed in accordance with the schedule listed in the embedded Excel file below. Packaging The filters will need to be packaged per HVAC unit and clearly marked with the System I.D. and Building#/Location of where it will be installed. Delivery Coordination Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR or Service Line Representative once a ship date is established. A Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR or Service Line Representative. Failure to coordinate shipment with COR or Service Line Representative may result in failure to deliver and cause re-scheduling of delivery/freight at no charge to the government. Period of Performance Seeking a Base plus Four (4) Option Year contract. Contractors desiring consideration shall send an email directly to the Contract Specialist referencing the following in the subject field, Clarksburg VAMC Air Filter Units . The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics. All emails from interested parties must be received by 15:00 PM EST, March 14, 2023 Please send your email response to: Ronnie.swailes@va.gov This is a market survey for informational and planning purposes only. THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.