Inactive

SUBJECT: Service Coverage on Getinge brand Sterilization equipment DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neithe... SUBJECT: Service Coverage on Getinge brand Sterilization equipment DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Service Coverage on Getinge brand Sterilization equipment services for the Beckley WV VA Medical Center. The government anticipates a awarding a one Firm Fixed Price With Option Year contract that will provide the support services listed within the below attachment. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company SDVOSB business designation as certified by the Small Business Administration A through description of experience in managing support requirements of this nature. CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Craig Armagost at craig.armagost@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to craig.armagost@va.gov no later than 1300 (1 PM) EST on 10/6/2022. Statement Of Work 1. Period of Performance The initial contract shall cover a period Base Year Plus Optional one year period of performance effective from time of award. 2. Required Services 2.1 Contractor will be required to provide full-service coverage on the equipment listed below. Coverage includes all replacement parts, installation, calibration, all Preventative Maintenance as per manufacturers recommendations, labor, and travel necessary to bring the listed equipment to manufacture operating specifications. A one (1) hour telephone response is required by the contractor to provide an initial consultation or possible interim measures until the repair can be completed. The contractor is required to respond on-site within four (4) business hours after Biomedical Equipment Support has placed the service call. The VA requires all listed equipment to meet a minimum 95% uptime for the period of performance on a 24-hour basis. Contractor will be required to provide Insite/Technical phone support to the First-Call Biomedical Equipment Support Specialist within one (1) hour of initial consultation. 2.3 Contractor will provide Priority parts delivery for all required parts needed to bring the listed equipment to manufacturer operating specifications. All parts shall be original equipment manufacturer or equivalent. 2.4 There will be no additional charges for all required hardware and software upgrades during the term of the contract. 2.5 All services for this contract must meet manufacturer's performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations. 2.6 The contractor shall ONLY respond to service calls placed by the Biomedical Equipment Support Section or designee. 2.7 ALL SERVICE ENGINEERS MUST REPORT to the Biomedical Equipment Support Section or the SPD Department to sign in before work is begun on the premises of the Beckley VAMC, and to sign out after work has been completed. The contractor must furnish a detailed field service report, or equivalent, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. When possible, this report may be delivered to Biomedical Equipment Support before contractor leaves the station or via email to Edward.Smith1dd5cf@va.gov. If it is necessary for the contractor to work after 5:00pm, permission must be granted from the Biomedical Support Specialist or designee. If the service was completed after regular duty hours, the FSE will sign out and leave the report in the Police Office, 1B-124H of the hospital. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information: a. Date and time of the contractor s arrival on station, b. Type, model, site ID, and serial number(s) of all equipment on which maintenance was performed, c. Total time spent performing maintenance, excluding travel time, d. Detailed narrative description of the malfunction or PM action required, e. Complete list of parts replaced, f. Comments as to the cause of the malfunction when applicable, g. Date and time the work is completed. 2.8 There is a potential for exposure to bloodborne or other infectious material with equipment throughout the hospital. All maintenance persons must use the Universal Precautions (i.e. decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures required by this contract. 2.9 The following is the list of equipment covered under this agreement: Manufacturer Model Description Serial Number Getinge 533HC Steam Sterilizer 07H07890 Getinge 733HC Steam Sterilizer 06C06720 Getinge 733HC Steam Sterilizer 06H07058 Getinge 8666 Washer/Sterilizer SEV0627017 Getinge 8666 Washer/Sterilizer W50021264 Getinge 2460-UC Ultrasonic Cleaner KSK12067 Getinge 2460-UC Ultrasonic Cleaner KSH19029 3. Work Hours: The services covered by this contract shall be furnished by the Contractor during normal work hours defined below: Normal work hours: Monday through Friday, 8:00 am to 4:30 pm est. Federal Holidays: The 11 holidays observed by the Federal Government are: New Year s Day Martin Luther King Jr. day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans day Thanksgiving Christmas Any other day specifically declared by the President of the United States to be a Federal Holiday. 4. Site and Building Access: Contractor and all representatives will maintain a free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241. 5. Means of Egress: Do not block Exits or Entrances to the facility including paths from doorways to parking lots. Minimize disruptions and coordinate with COR. 6. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COR and obtain permits from facility Safety Manager at least 24 hours in advance. 7. Additionally: Technicians performing this service must be qualified to work on the equipment at our facility. The contractor will ensure that all technicians meet and abide by all government regulations and requirements, OSHA requirements, and VA requirements as needed to perform this service. The contractor will be responsible for storage of materials and disposal of all unused materials. Work will be around an occupied healthcare facility in operation 24 hours a day and care will be taken to keep work areas clean and contained. All Technicians will follow the Medical Centers Infectious Control policy. Any instruction needed will be provided by a Medical Center representative.