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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24522Q0064 Posted Date: Thursday, October 28, 2021 Respons... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24522Q0064 Posted Date: Thursday, October 28, 2021 Response Date: Tuesday, November 02, 2021 Product or Service Code: 7E20 Set Aside: N/A Full and Open NAICS Code: 334118, Computer Terminal & Other Computer Peripheral Equipment Manufacturing. Contracting Office Address The Department of Veterans Affairs Network Contracting Office 5 50 Irving Street NW Washington, DC 20422 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07. The associated North American Industrial Classification System (NAICS) code for this procurement is 334118, Computer Terminal and Other Peripheral Equipment Manufacturing, with a small business size standard of 1,000. This solicitation is a 100% Full and Open. Service-Disabled Veteran Owned Small Businesses (SDVOSBs) must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award. The Department of Veterans Affairs, Network Contracting Office 5, 50 Irving Street NW, Washington DC, 20422 is soliciting quotations from all vendors to provide Hardware SPS Activation for DC VA Medical Center at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below. All interested companies shall provide quotation(s) for the following: (See Attachment 1). SALIENT FEATURES Veterans Integrated Service Network -05 (VISN05) GENERAL: Scope of Services: The Contractor shall provide the equipment and hardware to provide full implementation of the CensiTrac Instrument Tracking System (ITS) at the Washington DC VA Medical Center SPS department. The Facility already has the Censitrac System and server but requires additional Tangent KW22 PC s, Printers, and Mounting Solutions for a new Space Scheduled to Open November 22. This equipment is required for SPS operation per VHA directive. All PC s and Tablets must be able to Support the VA gold Image and be placed on the domain. All systems must be compatible with Censitrac application. The VA will furnish all Labor and Tools to mount and connect devices. Location: Washington DC VA Medical Center, 50 Irving Street, Northwest Washington, DC 20422 The Government anticipates awarding a Firm Fixed Price contract. DEFINITIONS SPS: Sterile Processing Service ITS: Instrument Tracking System CensiTrac: Censis Instrument Tracking System this is the software program name and generally used to refer to the entire system. OIT: Office of Information and Technology for the VA VA: Veterans Affairs SPECIFICATIONS: 4 KW22 Tangent All in one PC s 265 Gb Hard Drive with mounting plate This is the only model approved for VA GOLD IMAGE and Censitrac Application Not less than Antimicrobial aluminum enclosure 16 Gb Ram or more Windows 10 Compatible 13 Bluetooth Handheld Scanners FIPS 140-2 Certified wireless For scanning 1D (Code 39, Code 128, Code 93, Coda bar/NW7, Code 11, MSI, Plessey, UPC/EAN, I 2 of 5, Korean 3 of 5, GS1 Data Bar, Base 32 (Italian Pharma)) 2D (PDF417, Micro PDF417, Composite Codes, TLC-39, Aztec, Data Matrix, Maxi Code, QR Code, Micro QR, Chinese Sensible) Barcodes Less than 1 lb. weight for scanner Compliant with Censitrac system Images can be exported as Bitmap, JPEG or TIFF Appropriate for Decontamination and sterile processing area of sterile processing service Compact USB powered Charging Cradles Minimum 50,000 scans per battery charge Designed to withstand multiple drops at 6.0 ft./1.8 m to concrete 11 Wall mounted arms Sit Stand Combo s Holds KW22 All in one PC and keyboard Mouse plate attachment Scanner holder Keyboard Trays, back tilted for ergonomics, stowable when arm is folded East to clean and antimicrobial coating Foldable to wall to save space Helps to manage cables for clean look 25 monitor height adjustment and 30 degree of tilt Able to extend up 43 from wall or fold back to wall when not in use with keyboard stowed depth of system is 15 or less VESA MIS-D mounting plate for All-In-One PCs 5 Year Warranty 11 mounting rails suitable Suitable for wall with metal studs or Plaster with 5/8-inch-thick Gypsum Support sheets coated with Acrovyn do not need CPU holder easy raising and lowering of arm up and down rail 7 Waterproof washable keyboards compatible with KW22 Tangent PC s USB Washable, withstands submersion in 1:10 Bleach solution Included mouse pad Includes smart card Antimicrobial Case Waterproof Num Pad 10 Label Printers for printing barcode Stickers in on SPS equipment ZPL 2 and EPL 2 Programing language USB 2.0 USB Host, Bluetooth, Low Energy, Serial, 10/100 Ethernet. 8 Dots/mm resolution Thermal Direct and Thermal Transfer Printing of Barcodes Text and Graphics Included Power Supply Link OS Enabled Compatible with Windows 10 Dimensions less than 12 LX 10 W X 7.5 H 4 Laser Jet Document Printers USB or Ethernet Windows compatible 2 Document Scanners Windows 10 Compatible Ethernet or USB 4 Cameras for taking images of instruments and uploading to Censitrac Software. USB compatible Windows 10 Compatible Able to take 2 x4 x3 Camera Autofocus Glass Lens 5 Ft USB Cable 1 Tablet capable of running VA gold Image and Censitrac Medical Grade Tabled compatible with Censitrac Software (Comparable to Cybermes RX) Less than 11 display anti-glare 1920X1200 5th Generation Intel I5/I7 CPU with Vpro Ports 1 USB 3.0 Docking port Power Port Hot Swappable batteries 16Gb RAM Windows 10 2M front Facing Web Cam Smart Card Reader compatible with PIV cards 128 GB Hard drive Weight under 2.2 lbs. 1 Docking station capable of charging connecting to Tablet for applying VA Gold Image and charging 40 Rolls KemSure or equivalent polyester Labels Small Labels (2x1.25) Pearl White, 2" x 1.25" core spool 1" Sterilizable Labels for Desktop Printers 1550 per roll 40 KemSure or Equivalent Ribbons 2.50" x 244' Black Resin Ribbon. Compatible with 4" Desktop Printers Used with polyester labels Place of Performance: VISN05 Medical Center. Washington DC VA Medical Center 50 Irving Street NW Washington DC, 20422 Hours of Operation: The Washington DC VAMC requires the contractor to deliver within 30 calendar days from the contract award to the VA medical facility warehouse above during normal business hours from 8:00AM to 3:30PM. (EST), Monday through Friday. Government Responsibilities: No Government Furnished Property (GFP) will be provided. The Government will provide access to areas and an escort when required by participating Medical Center policy. The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums The Government will unilaterally award Task Orders to fund the required services for each facility. The Contract Specialist for this contract will be: Mohsin Abbas 202-745-8000 X54945 Mohsin.Abbas2@va.gov. The Government Point of Contact for this Requirements will be: VPOC: Brian Taylor Phone: 410-605-7000 Email: Brian.Taylor9@va.gov. The VAPOC for this Task Orders will be: Medical Center Name Telephone Email Washington DC VAMC Brian Taylor 410-605-7000 Brian.Taylor9@va.gov Attachment 1: Price Quote Contract Line-Item Number (CLIN) Table Attachment 2: Salient Features. Attachment 3: Gray Market Prevention Language. Attachment 4: Solicitation Clauses and Provisions E. Price Schedule: The contractor must provide a price quote for each CLIN delineated in Attachment 1 to be considered for award. Must provide the authorized distributor letter if you are not the manufacturer. See Attachment 1: Price Quote Contract Line Item Number (CLIN) Table F. Evaluation of Quotes: The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. FAR 52.212-2 Evaluation Commercial Items. Price Only and Brand Name Only . Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items . Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement. Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. Once the Government determines there is/are a contractor(s) that can provide a product that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues. G. Clauses and Provisions: The clauses and provisions for this solicitation are found in Attachment 4: Solicitation Clauses and Provisions. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation. See Attachment 4: Solicitation Clauses and Provisions The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp. This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). All quotations shall be sent via email to Mohsin Abbas, Contract Specialist, Mohsin.Abbas2 @va.gov . Submission shall be received no later than 12:00PM EST on November 02, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.