Inactive

2 STATEMENT OF WORK The Louis A. Johnson VA Medical Center (LAJVAMC) in Clarksburg, WV, seeks quotations for repair services for a flexible endoscope located in Surgery Service at the Medical Center. ... 2 STATEMENT OF WORK The Louis A. Johnson VA Medical Center (LAJVAMC) in Clarksburg, WV, seeks quotations for repair services for a flexible endoscope located in Surgery Service at the Medical Center. General Repair Requirement: The VA Medical Center Surgical Service has one Olympus HD flexible cysto-nephro videoscopes (CYF-VH) which needs factory evaluation and repair. Specific Equipment to be Serviced: The equipment to be serviced and the specific nature of repairs required is identified below. VA ID # Model Serial # Type Failure 26190 CYF-VH 2827478 Cysto-nephro videoscope Insulation separated near exit port Specific Requirements: Vendors shall be engaged full-time in the maintenance and repair of Olympus fiber and endoscopy equipment, including the flexible endoscopes and fiber scopes described in the General Requirements section. In addition, vendors shall have full access to Original Equipment Manufacturers (OEM) service literature and access to Olympus-brand or equal replacement parts. As the required repairs needed to these scopes cannot be performed in the field or at the VA Medical Center, the scope shall be returned to the vendor s factory or repair facility. Vendors shall have the necessary and appropriate repair facility in which to perform the repair or refurbishment required for these scopes. The factory of manufacturer or the bidder s approved repair depot shall be equipped with the tools, service literature, repair parts, and cleaning and sterilization equipment necessary to repair, test, and return the scopes to good working condition in accordance with OEM maintenance and operating specifications. Vendors shall provide new or re-built parts of Olympus-brand or equivalent quality. Used parts, those removed from similar Olympus scopes, shall not be installed without approval by the VA s Contracting Officer s Representative (COR). The Biomedical Supervisor shall serve as the COR for this requirement. A Biomedical Engineering Support Specialist (BESS) shall serve as the COR liaison to assist the vendor field service engineer during performance of the requested services. The vendor s repair processes and replacement parts shall not in any way detract from the original functional performance of the equipment, degrade the quality of the images produced by the scopes, or change any operating characteristics of the equipment. If actual repair costs will exceed the estimate provided, the vendor shall contact the VA prior to performing any repair services and obtain approval to proceed with services. Only after approval by the VA will services be performed. The vendor shall provide individual written service reports at the completion of repairs which describe services performed on the equipment in sufficient detail to be acceptable to the field inspectors of The Joint Commission. The minimum following information shall be provided in each service report: Date of service Summary of problem and action taken Parts replaced Labor hours Travel time Equipment serviced (description, equipment ID #, serial number, etc.) Purchase order number (if necessary and/or available) A copy of the service report will be included with the camera and coupler when it is returned to the VA. Loaner Equipment: The contractor is requested to make available to the VA loaner scopes for each of the VA-owned flexible endoscopes requiring service identified in this statement of work. Invoicing: To receive timely payment, the vendor shall send the invoice for the services provided in accordance with this statement of work to the OB 10 Tungsten Network. Additionally, the vendor will provide the COR an electronic copy of the invoice. The invoice can be sent electronically to the COR at the following electronic mail (e-mail) address: john.beto@va.gov VA Contact Information: John A. Beto Biomedical Supervisor (304) 623-3461 ext. 3566 John.Beto@va.gov Davette D. Saeler Biomedical Equipment Support Specialist (304) 623-3461 ext. 3717 Davette.Saeler@va.gov Kristi L. Cox Facilities Management Service Administrative Officer (304) 623-3461 ext. 3569 Kristi.Cox@va.gov