Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Sources Sought: The Department of Veterans Affairs Huntington WV VA Medical Center has a requirement for Medical Equipment Prime Zoom Stretcher, Electric and Supplies for patient care. The Contractor ... Sources Sought: The Department of Veterans Affairs Huntington WV VA Medical Center has a requirement for Medical Equipment Prime Zoom Stretcher, Electric and Supplies for patient care. The Contractor shall furnish all supplies/services to the Huntington WV VA Medical Center, warehouse building, Huntington WV. Brand name or equal: Medical Equipment Prime Zoom Stretcher, Electric and Supplies Other Requirements to include: Delivery time from ARO this is an urgent request Installation Fee, if any Delivery Fee, if any Warranty Dealer Authorization Letter, if any Salient Characteristics for Prime Zoom Stretcher, Electric: ITEM NO. DESCRIPTION QUANTITY |UNIT OR STOCK NO. ----------------------------------------------------------------------------- 1125000000E PRIME ZOOM ELECTRIC STRETCHER 8 EA 1125016000 700LBS WEIGHT CAPACITY 8 EA 1105011160 DUAL END SIDERAIL RELEASE 8 EA 0753105410 2 SIDED HYDRAULIC CONTROLS 8 EA 1008015020 FOOT END NURSING CONRTOLS 8 EA 1105045310 INTERGRATED TRANSFER BOARD 8 EA 1125035338 2 STAGE IV POLE-HEAD END LEFT 8 EA 1105035250 NO IV POLE FOOT END 8 EA 1805034300 COMFGEL SE W/O FIRE BAR, 30IN MATTRESS 8 EA 1125001903 1125-E DPM LABEL 8 EA 7777770201 CONTRACT 2 YEAR, PARTS, LABOR, TRAVEL 1 EA 1105003551 YELLOW ID BUMPERS 8 EA 1028010401 DOMESTIC ZOOM LABEL-ENGLISH 8 EA 1028010010 DOMESTIC 120V LITTER COMPONETS (DOMESTIC REPS ONLY) 8 EA 1028146050 STANDARD RETRACTABLE CORD 8 EA 9000900910 UNBOXED 8 EA 1125101003 LABEL SPECIFICATION 8 EA NO PLUG NO PLUG 8 EA 1105210365 FOOTEND COVER OPTION 8 EA 1125010145 HEAD END COVER OPTION 8 EA 1070010200 CHAPERONE STRETCHER EXIT ALARM (INCLUDES SCALE) 8 EA 1105023004 Emergency, set 8 EA This product will be implemented using the North American Industry Classification System (NAICS) Code 339113 Medical/Surgical Instruments. This NAICS is not waived from the non-manufacturing rule. If a small business is interested in this procurement, they must cover at least 50 percent of the cost of manufacturing the products or supply products it did not manufacture as long as those products come from another small business. This only applies to small business set-aside. The Huntington WV VA Medical Center is conducting this Sources Sought to identify contractors who possess equipment/instruments to determine availability and capability to complete the procurement. As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This sources sought notice is not a request for quotation. Qualified companies shall submit a statement of interest on company letterhead by April 21, 2020 no later than 3:00pm EST demonstrating the firm s qualifications to provide stated product. Reponses must be complete and sufficiently detailed to address the specific information. The documentation shall address, at a minimum the following: Company Profile to include: Company name and address: Affiliate information: parent company, joint venture partners, and potential teaming partners: Point of contact (names, titles, phone numbers and email addresses): DUNS number and CAGE Code, as registered in the System for Award Management (SAM) at http://www.sam.gov Business Designation/Status (Must correlate with SAM registration): ____Small Business ____HUBZONE ____WOSB ____8(a) ____VOSB ____SDVOSB ____Small Disadvantage Business ____Other / Not a small business Please email all information to: Theresa Sylvester Theresa.Sylvester@va.gov See Statement of Work below: General Requirements Huntington VA Medical Center (HVAMC) seeks 8 patient stretchers for the emergency department. The stretchers shall be fully motorized, specialized electric beds with built in scales located in the emergency department, located within the medical center. The stretchers are designed for patients weighing up to 500 lbs., and who are shorter than 80 inches in height. This project shall ONLY include stretchers designed to include the following product descriptions: Stretchers, Motorized drive system Stretchers, Emergency department Stretchers, Emergency department Electric, battery power motorized drive system Throughout this document the Emergency department stretcher system may also be referred to as the following: The stretcher The entire stretcher System shall be provided by the vendor (and/or the vendor s sub-contractor). The proposal shall include all equipment, materials, installation services, and training services specified in this Statement of Work (SOW) document. In addition, the vendor shall provide a hospital stretcher system (defined as stretcher frame, side rails, and mattress which demonstrate compliance to all aspects of the International Standard IEC 60601-2-52. Quantity: Emergency department stretchers = 8 Project Management The vendor shall provide implementation services as part of the stretcher purchase. Implementation Services shall include, but are not limited to, a project manager, a detailed project timeline with defined roles and responsibilities (including vendor provided and HVAMC resources), on-site installation coordination of all equipment and accessories, a training plan, and schedule for Go-Live. Delivery and Installation Services Materials provided shall be new equipment, parts, and accessories as specified in the SOW. The vendor shall deliver materials to the job site in OEM's original unopened containers, clearly labeled with the OEM's name, equipment model and serial identification numbers, and Purchase Order (PO) number. The vendor is responsible for inventorying materials prior to delivery to HVAMC to check for accuracy in quantity and part number. The HVAMC shall identify and provide limited daily storage of vendor parts/supplies at the time of delivery and reject items that do not conform to this requirement. All on-site installation services shall be vendor-provided by technical staff (not sales reps) fully trained to service and install bed products, parts, and accessories as specified in the SOW. Disposal of Waste The vendor shall provide, maintain, and dispose all material waste and packaging associated with the beds/products and/or waste generated during the installation services. Vendor will be responsible for moving waste materials from job site(s) to a vendor-provided waste container, and then off site. Technical Support Vendor will supply 24/7/365 hour phone technical support for the duration of ownership of the equipment Response time for parts and labor will be no more than 24 hours available 24/7 Facility Engineering Technical Training The vendor shall provide technical training for overall maintenance and service of HVAMC technical staff to include factory service training courses (if Applicable). Vendor shall provide any special service tools and/or test equipment comparable with that provided to the OEM s service personnel Service and Operator Manuals The vendor shall provide the following documentation for the proposed bed system: Two copies of the operator s manual Two copies of complete technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists. Electronic versions of both operator s manual and technical service manuals Abbreviated operating instructions should be included on all beds. DVD or web based training for both operator s manual and service if available. The bed operator s manual must specify the mattress size to reduce risk of patient entrapment between bed and side rail. On-Site User Training Upon delivery of the stretchers, qualified instructors must provide one time training for staff identified as trainers. Past Performance The vendor shall supply no fewer than 3 reference sites that are currently using the product identified in the proposal. Specific Stretcher Requirements Requirements Description Evaluation Method Construction Quality The equipment should be simple to use, operate, and maintain. The equipment should be well constructed with durable materials to withstand typical abuse and cleaning. The equipment should have no sharp edges. All external components should be securely mounted. The equipment should provide adequate protection against moving and electrically energized parts. The equipment should be designed to provide easy access to serviceable parts. Switches, knobs, and other controls should be designed for conditions of heavy use. Cord connections should be secure to resist accidental disconnection Labels and markings should be clear, legible, and durable enough to withstand routine cleaning and normal wear. Appropriate warning labels should be provided on the equipment. Literature & Physical Inspection Overall Dimensions Total bed dimensions: Width with side rails up must not exceed 40.5 Length fully retracted must not exceed 92-98 Weight capacity of 500 pounds. Literature & Physical Inspection Positioning Features Lift assist back rest Trendelenburg/Reverse Trendelenburg Manual CPR release Literature & Physical Inspection Controls The controls (e.g., switches, knobs) visible and clearly identified and their function self-evident (control design should prevent misinterpretation of displays and control settings). Switches and controls protected against accidental setting changes. Controls sealed against penetration of liquids. Staff Controls built into frame. Literature & Physical Inspection Side Rails 2 side rails designed to cover a minimum of 60% of side of bed The side rails (dimensions and gaps between) must comply with IEC/EN 60601-2-52 Standard for Medical Beds . One-hand release side rails Literature & Physical Inspection Casters & Brakes Casters are controlled by central locking system. Casters may be set in steer, neutral, and locked positions Brakes easy to apply from side or end Literature & Physical Inspection Literature & Physical Inspection Patient Scale The bed shall have an integrated patient scale built into frame or side rail that is easy to use. The scale shall have an accuracy of +/- 3% of the patient s actual weight up to 500 lbs. (or weight capacity of bed). The scale shall function in all bed positions except reverse Trendelenburg The scale shall display the patient s weight in both kilograms and pounds. Scale readings must be visible in low light and weigh patient in any position with no loss of accuracy. Literature & Physical Inspection Additional Safety Features The stretcher should have motorized drive power assist technology to assist the user in transporting the patient and stretcher. Literature & Physical Inspection Electrical Requirements The bed shall operate on regular 110 VAC medical provided power, and connect to standard electrical receptacles. 120-volt insulated outlets with USB mobile device power outlets The bed shall operate at 15 amperes or less. Meets UL2601 and IBC 60601-1 standards Cords must have storage option during transport. Literature & Physical Inspection Battery The bed shall provide battery to operate the motorized drive power assist technology Battery must engage automatically or be easily labeled and accessible A fully charged battery should last 6 hour minimum Literature & Physical Inspection Accessories Accessories will not interfere with current equipment in rooms including ceiling lifts Stretchers should come with the following accessories for every bed frame: Oxygen Tank Holders Handsfree foot pedal controls Wall protection bumpers Built in scale for patient weight Literature & Physical Inspection RME Infection Control The vendor shall provide training and written instructions, procedures, and documentation necessary to properly and safely disinfect the equipment and accessories between patient uses. The bed frame must be constructed to prevent fluids from entering mechanical areas. Literature & Physical Inspection Warranty The vendor shall provide training and written instructions, procedures, and documentation necessary to properly and safely disinfect the equipment and accessories between patient uses. Flat deck for ease of cleaning The bed frame must be constructed to prevent fluids from entering mechanical areas. Vendor shall indicate availability and cost of extended parts warranty options. During the warranty period, the vendor shall provide all inclusive service (parts, labor, preventive maintenance, travel and unlimited repairs) at no additional cost Monday-Friday between the hours of 7:00 am 4:30 pm (excluding holidays). Software updates are included for the lifetime of the bed. Literature & Physical Inspection