Inactive

SUBJECT: Fire Alarm Inspections DISCLAIMER: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of ... SUBJECT: Fire Alarm Inspections DISCLAIMER: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirements for a future RFP will not be entertained. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Fire Alarm Inspections. The government anticipates awarding a Firm Fixed Price single award contract that will provide the support services listed within the below attachment. OBJECTIVE: See attachment. RESPONSE INSTRUCTIONS: Name and Address of Company Any small business designation as certified by the Small Business Administration A through description of experience in managing support requirements of this nature. CONTACT INFORMATION: Any questions related to this RFI shall be directed to Caitlin Hippensteel at caitlin.hippensteel@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this RFI shall be submitted via email to caitlin.hippensteel@va.gov no later than 3:00 pm EST on 7/31/2019. ATTACHMENT 1 Contractor shall provide all parts, labor, material, preventive maintenance, troubleshooting, repair, testing, and emergency service calls for the fire alarm system and related components at the Martinsburg VA Medical Center as indicated herein. DESCRIPTION OF WORK: The contractor shall perform annual tests, inspections and services on various fire alarm, detection, and suppression systems in accordance with National Fire Protection Association recommendations, local codes, and manufacturer s recommended procedures. The contractor shall deliver a written report that describes the test and inspection results and services performed. A list of system components is attached to this document. The contractor shall provide all transportation, shipping, labor, tools equipment and material to accomplish the following: All fire alarm, detection, and suppression systems shall be inspected and functionally tested in accordance with National Fire Protection Association recommendations, manufacturer s specifications, and local codes. All work to be completed between 7:30 a.m. and 4:00 p.m. Monday through Friday, except as requested or approved by the VA for special circumstances. Contractor must respond within 30 minutes of initial emergency call and arrive on station within two hours of receiving a call for emergency service. All tests and inspections are to be performed in accordance with the most recent edition of NFPA 25, 72, and 13, 101 Life Safety Code, and the latest The Joint Commission Standards as applicable. No valves, gauges, or other parts will be replaced and charged to VA without prior approval of the Contracting Officer s Representative (COR). No system will be left out of service at the end of a workday or over a weekend without permission of the Martinsburg VAMC Fire Chief. All switches must also be verified that they are reset prior to end of workday. Contractor will provide a fully completed inspection form for each separate system on the day of the test or inspection; upon Completion of Inspection. Unlimited service calls shall be provided 24 hours a day, 7days a week, for repairs associated with normal equipment failures (provided during normal working hours Mon-Fri, times specified above, excluding holidays). This provision includes labor, travel, and mileage charges for repairs associated with normal equipment failures and as per contractual requirements. Emergency service will be provided within 24 hours of notification or per NFPA or contractual requirements Monday through Fridays as per times specified above. This provision covers labor to troubleshoot and diagnose system problems, and the labor to replace failed devices. A key for most locked areas will be provided by the Martinsburg VAMC Fire Chief. Those locked areas requiring VA assistance will require approximately one hour advance notice from the contractor to the Martinsburg VAMC Fire Chief. Contractor must provide all tools, supplies, equipment and personnel to perform the work of this contract. Contractor is expected to work independently once oriented, with adequate personnel to accomplish all testing and repairs in an efficient manner. Contractor shall also provide all gaskets, packing, lubricants, and common pipe fittings required to accomplish the tasks required of this contract. Contractor should assume the need for two hand-type two-way radios or touch-to-talk phones for communication between two contractor employees. Experience & Technical Qualifications of Personnel: ALL TECHNICAL PERSONNEL (RESPONDING FIRE ALARM TECHNICIANS) engaged in the work to be accomplished under this contract, shall meet GSA National Standards, which require NICET level II in Fire Alarm or approved equivalent and possess at least the minimum years (as noted) of recent (within the past 7 years) experience in the operation, programming, testing, maintenance, repair, installation and inspection of the equipment and systems comparable in complexity to systems covered by this contract,. All personnel must possess all certifications and licenses required by federal, state and local jurisdictions. Must be certified and have the ability to program the Edwards System Technology (EST) fire alarm system as well as the Fire Works computer program. All FIRE ALARM TECHNICIANS must be certified by the National Institute for Certification in Engineering Technologies (NICET) and hold at least a current LEVEL 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems or approved equivalent. All FIRE ALARM TECHNICIANS performing contract work shall meet the service personnel qualification requirements in the current edition of NFPA 72. (Note: Minimum 5 Years Experience) Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility. Preventive Maintenance and repair of the Fire Alarm to be completed during normal work hours defined as M-F 7:30am to 4:30pm. Emergency repairs after normal hours on weekends and holidays will be coordinated through the Fire Chief or his designated representative. Warranty: upon completion and acceptance of all work, the contractor shall provide the COR with the manufacturer s standard warranty on all workmanship. In those cases where contractor is required to verify that alarms operate and transmit to VA main fire panel, the contractor may need to have a person at the building s fire alarm panel to confirm the signal. Work dates must be scheduled with Martinsburg VAMC Fire Chief, telephone 304-263-0811, extension 4314 and the Electrical Shop Supervisor at 304-263-0811 extension 3096. Buildings covered under this agreement include . ALL BUILDINGS ON THE VA MEDICAL CENTER CAMPUS Written reports mailed to the Martinsburg VAMC Fire Chief should be addressed as follows: Martinsburg VA Medical Center 510 Butler Ave. Martinsburg, WV 25405 Attn: Fire Chief Building 318 Inventory style report will be provided at the end of testing. Daily report to the Fire Chief from inspection activities. FIRE ALARM SYSTEM Annual Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform annual testing and inspection of: Each fire alarm system control panel, all input and all output devices, and batteries. Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors, and heat detectors. Any smoke and heat detector that does not operate properly will be calibrated or replaced and reported to the fire chief Before the removal of smoke detectors can begin, notice shall be given to the fire chief. Cleaning/vacuuming of smoke detectors Testing and inspection of all detectors Inspection of all building alarm notification devices (audible devices, speakers, and visual devices) Inspection and testing of all electro-mechanical releasing devices. Ground fault for fire alarm system. Two Year Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform cleaning, function testing and inspection of: Cleaning /vacuuming and sensitivity testing (calibration) of approximately 800 ceiling mounted smoke detectors including the cleaning and testing of elevator shaft smoke detectors that are to be coordinated with the fire dept. Estimated that 30 smoke detectors are in elevator shafts. This work shall be conducted on even numbered years. (50 % Cleaning and Sensitivity per Year). EST FIREWORKS PROGRAM Programming Contractor will ensure all graphics, data, alarms, and alarm notifications are delivered to both the Fire Department and Central Dispatch Fireworks programs to ensure redundancy of the system. FIRE SPRINKLER SYSTEM The contractor shall provide parts, labor, time, materials, preventive maintenance, testing, equipment and emergency call back necessary to maintain and perform testing and inspection of the wet sprinkler systems and pre-action suppression systems at the proper frequency for all buildings at the medical center to meet or exceed NFPA requirements. Annual Testing - Contractor to provide labor, time, materials and equipment to perform inspection of: Each fire alarm system control panel, all input and all output devices. All system riser main drains Perform maintenance on all jockey pumps. Cleaning/vacuuming of all 1500+ sprinkler heads. Semi-Annual Testing - Contractor to provide labor, time, materials and equipment to perform inspection of wet system sprinkler systems and pre-action suppression systems: Test of fire alarm system circuits for proper operation. Five-year Testing Contractor to provide labor, time, material and equipment to perform five-year inspection of wet and dry sprinkler systems. This must be completed in option year four. General Requirements: The contractor shall provide a schedule of all buildings to be tested. The fire chief must give prior approval for the shut-down of the fire alarm of each building. Tests must be performed as fast and expertly as possible. No building will have a zone or a complete system shutdown more than one working shift. The contractor shall provide all software updates to the system within the parameters of all the maintenance being done. The contractor will be responsible for all bells, lights, switches, batteries, battery chargers, and any equipment associated with the fire alarm system. The contractor shall keep all equipment clean and well ventilated, inspect all system components and note any unusual performance, test-check operation of all the equipment as part of the inspection program and perform minor adjustments as needed at the time of inspection, including all EST and Fireworks software. A record of all repairs, abnormal findings and results of tests on equipment shall be maintained and turned over to the Fire Chief, Electric Shop, and Plumbing Shop supervisor. The contractor shall provide the Fire Department with two copies of all inspection reports and emergency repair reports and fire alarm smoke detector test results. Contractor also to notify the Fire Chief, Electric Shop or Plumbing Shop supervisor of any equipment repair ready for final inspection. All testing and repair reports must be provided to the VA within five working days. Wet System Specifications: Test of water flow alarms. All water flow alarm switches will be tested by drawing water through inspectors test valve. Test of electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to local panels, Fire Department, and Central Dispatch. Note number of turns of valve stem required to activate the supervisory alarm. Inspect and service all fire department connections: On all fire department pumper connections, Siamese, etc. Remove caps; replace any missing/damaged caps. Lube treads, replace gaskets. Inspect and service all main supply valves: Operate full close and reopen all P.I.V and O.S. and Y. valves on each system. Replace valve stem packing where leaking is evident and lubricate stems. (Rather than replacement of valve stem packing, tightening (but not over-tightening) is acceptable if adequate to stop leaking). Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains. Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. Contractor furnishes wire seals. Test of all water flow alarms. Water flow alarm switches will be tested by drawing water through inspectors test valves. Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standards (45 seconds from water flow to alarm signal activation). Verify that alarm signals transmit to local panels, Fire Department, and Central Dispatch. Test of supervisory alarms: Test of supervisory alarm on main P.I.V. supply to Building (one P.I.V.). Assure that supervisory alarm transmits to Control Center. Inspect and service main supply valves: Tests operate for close and reopen all O.S.Y. main riser valves. Lubricate all threads and bearings, to assure normal operation. Test run fire pump and locked pump as specified in NFPA annual performance test for fire pumps. Record pilot reading, calculate and record GPM flow. As referenced in the most recent edition of NFPA 20. Wet System Locations Buildings: 500 314 501 508 502 318 401 330 117 503 217 305 21 307 306 309 308 511 310 213 320 511 Dry (Pre-Action) System Specifications: Trip test of main dry pipe valves. Trip test each main system riser dry valve by opening inspectors test valve to simulate sprinkler flow. NOTE: The time (seconds) required from inspection valve open to trip (clapper valve open) and water flow at inspection test valve. Rapid air exhauster test. Observe the function of the rapid air exhauster during the trip test of the main dry pipe clapper valve, to determine if the air exhauster function is adequate. Water supply valves function tests. Manually operate, fully close and reopen all O.S. & Y. main valves and P.I. Valves to assure easy normal operation. Repack any leaks in glands. Lubricate stems as necessary, one full closure and open of each valve minimum, for each function test. Test all electric supervisory alarm switches on supply valves: Concurrent with item 4, assure that all supervisory alarm switches are operating and transmitting to fire alarm system in Electric Shop/Control Center indicating valve closed and valve open as required. Inspect and repair all fire department connections: Inspect all pumper connections to system (Siamese etc.). Replace any missing caps, gaskets, etc. and lube all cap threads lube to prevent rust or seizure. Test all water flow alarm switches and alarm circuits: Test the function of all water flow alarm switches to assure they transmit water-flow alarm to local (building) bell/gong, and to control center and that switch settings are under 45 seconds. NOTE: Record delay time on each test report form. Re-seal all valves in open position with wire/lead seal where sealed with wire. Re-secure all valves locked with chain/padlock with chain/padlock only. Contractor furnishes wire seals. Test all air loss alarms: Test to determine if air loss switches functions any building alarm local device and if building fire alarm interface transmits low air alarm signal to Control Center. Dry pipe system low points are to be drained upon completion of the trip tests. Dry System Locations Buildings 500 211 405 117 407 217 409 311 411 313 414 317 415 203 205 207 209 Annual Fire Pump Full Flow Test: The contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor current, voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open. The flow will be maintained for at least one hour. The inspector will record the date, total flow rate, test meter gpm, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total gpm, pump motor current, voltage and speed, and sign for each fire pump. Performance curves will be documented showing pressure at 0%, 100%, and 150% flow rate of pump. This graph will be completed In accordance with NFPA 20-11.3 and presented to the Fire Chief. Inspection Forms: Additional inspection forms can be obtained from the applicable NFPA codes. Fully completed forms will be turned in to the Safety Office (001SEM) on the day of test completion. Sensitivity testing for fire alarm and detection systems: To ensure accuracy, and in accordance with NFPA or Joint Commission requirements/guidelines, sensitivity testing will be performed on all smoke detectors at a rate of 100% annually. Testing will be performed using only UL approved sensitivity testing equipment. Devices performing outside the listed sensitivity range shall be re-cleaned and tested, and if necessary, noted and recommended for replacement as per the Chief Engineering Service. Testing of Smoke and Fire Dampers, Inspection of Fire and Smoke Doors Inspection of Fire and Smoke Dampers every six years in Building 500 and 501 and every two years in Building 502. Testing will be completed in accordance with NFPA 80 and Joint Commission Standards. Documentation of smoke and fire dampers will have pictures of the dampers both opened and closed with an inventory of all dampers. Fire/Smoke Doors will be inspected in accordance with NFPA 80 and Joint Commission Standards. Inventory list will be provided for all fire/Smoke doors. JOINT COMMISSION INSPECTION REQUIREMENTS All inspections listed above will be conducted as required by the Joint Commission on Healthcare Accreditation. The following items will be inspected and documented at the periodicity indicated. Below is a summary of all tests / inspections covered in this statement of work. Every 12 months test duct detectors, electromechanical releasing devices, heat detectors, manual fire alarm boxes, and smoke detectors. The completion date of the tests is documented. Every 12 months test visual and audible fire alarms, including speakers. The completion date of the tests is documented. Every 12 months test fire alarm equipment for notifying off-site fire responders. The completion date of the tests is documented. For automatic sprinkler systems: Every 12 months, test main drains at system low point or at all system risers. The completion date of the tests is documented. For automatic sprinkler systems: Every 12 months test fire pumps under flow. The completion date of the tests is documented. Provide testing and documentation for magnetic release for fire/smoke barriers and release of exterior doors during fire alarm testing with door lock system located in police service. PARTS The VA will purchase parts beyond $2500.00 per occurrence in the base and all option years and the contractor shall have ready access to all required parts, including unique and high mortality replacement parts, in order to minimize downtime.