Inactive

SUBJECT: Perform Document Shredding Services, Beckley Wv VA Medical Center DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation... SUBJECT: Perform Document Shredding Services, Beckley Wv VA Medical Center DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Perform Document Shredding Services at the Beckley Wv VA Medical Center. The government anticipates a awarding a one Firm Fixed Price contract that will provide the support services listed within the below attachment. OBJECTIVE: See attached Statement of Work. RESPONSE INSTRUCTIONS: Name and Address of Company Any small business designation as certified by the Small Business Administration A through description of experience in managing support requirements of this nature. A description of your business type whether it is a Small business, Large business, Service Disabled Veteran Owned , or Veteran Owned. CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Craig Armagost craig.armagost@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to craig.armagost@va.gov no later than 1300 (1 pm) EST on 5/21/2019. ATTACHMENT 1 DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTERS STATEMENT OF WORK GENERAL INFORMATION 1. Title of Project: Shredding Service 2. Scope of Work: Requesting a base plus 4 option years for the following: Contractor shall furnish all personnel, equipment, containers, and transportation required to dispose of sensitive data located at the Beckley Veterans Affairs Medical Center (VAMC) in accordance with the terms and conditions. The contractor will provide a convenient, safe, and secure destruction of a variety of media paper, magnetic tape, microfilm, microfiche, plastic, cassette tapes, CD disks. Destruction and disposal shall conform to the relevant regulations and standards. The contract shall be licensed, insured, and bonded to operate within the State of West Virginia. The contractor shall provide twenty-six (26) 96-gallon wheeled, locking containers at no cost to Beckley VAMC to collect and store materials to be shredded until such time that shredding occurs. All containers shall possess locking mechanisms and locks that can be opened with a master key or combination. The contractor shall supply the Contracting Officer Representative (COR) keys or the combinations to all containers. Containers and document records boxes are located within the various offices and buildings within the Beckley VAMC campus located at 200 Veterans Avenue, Beckley, West Virginia 25801. The Government is responsible for emptying all personal document containers into the 96-gallon containers for shredding and disposal. The contractor shall distribute and pick up all 96-gallon lockable collection containers as required and take to an onsite shredding location for document destruction. Upon request by the COR, the contractor shall shred standard record documentation boxes (box and contents) from records storage locations of the Beckley VAMC campus. The facility shall be charged a rate per 96-gallon container and document records box. The number of containers and/or boxes shall be documented in a Certificate of Destruction. A signed certificate of destruction must be issued upon completion of each job. The certificate shall indicate the date of destruction, identify the material destroyed, method of destruction, and be signed by the individuals designated to destroy and witness the destruction. Destruction officials shall be required to know, through their personal knowledge, that such material was destroyed in accordance with VA Policies and Directives. The contractor shall provide service on the same day biweekly (26 times per year). If the COR requires additional service, the contractor shall provide service within two business days from notification at the same rate as scheduled service. Work shall be accomplished Monday through Friday, 8:00 am to 4:30 pm, unless directed by the Contracting Officer (CO). Work at the site shall not take place on Federal holidays or weekends. When a holiday falls on Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday. The following Federal holidays are observed: New Year s Martin Luther King Jr Day President s Day Memorial Day Fourth of July Labor Day Columbus Day Veteran s Day Thanksgiving Christmas Only appropriately approved employees of the contractor shall destroy sensitive material. These individuals shall have a full understanding of their responsibilities and have completed the appropriate privacy training prior to performance of the destruction of sensitive material. Privacy training must be renewed on an annual basis. Signed documentation of privacy training shall be given to the COR at the beginning of each fiscal year. For non-sensitive material, a member of the contractor s staff shall witness destruction. The COR may accompany the contractor and view the destruction process at any time. 3. Background: Current contract expired. 4. Period of Performance: Base June 10, 2019 - June 09, 2020 Option Year 1 June 10, 2020 - June 09, 2021 Option Year 2 June 10, 2021 - June 09, 2022 Option Year 3 June 10, 2022 - June 09, 2023 Option Year 4 June 10, 2023 - June 09, 2024 5. Contact Information: Lisa Okes Acquisition Utilization Specialist 304-255-2121 x4133 Lisa.okes@va.gov