Inactive

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and... THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment. The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources to perform a firm fixed price contract for procurement of Walk Off Mat Rental and Cleaning Services for the Lebanon VA Medical Center, 1700 S. Lincoln Avenue, Lebanon, PA 17042: DRAFT REQUIREMENTS DESCRIPTION (NOT COMPREHENSIVE) The Lebanon VA Medical Center is seeking to procure a contract for Walk Off Mat Rental and Cleaning Services to cover a five-year period. DESCRIPTION The Contractor shall provide all resources necessary to accomplish the rental and cleaning of interior and exterior walk off mats in accordance with this Performance Work Statement (PWS). The Contractor will be responsible to deliver and place walk off mats in specific locations, provide weekly service for the exchange of the used and unclean walk off mats, and maintain an adequate stock of clean inventory to fulfill the needs of the Lebanon VA Medical Center and the surrounding Veteran Affairs Community Based Outpatient Clinics (CBOCs). The walk off mats will be placed in multiple buildings at entryways, for both exterior and interior use. The Contractor shall provide all labor, equipment, tools, materials, supervision, and technical expertise necessary to maintain a properly managed rental and cleaning program for walk off mats. DELIVERY AND PLACE OF PERFORMANCE Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 Surrounding CBOCs: Cumberland County VA Clinic 5070 Ritter Road Mechanicsburg, PA 17055 Berks County VA Clinic Ridgeview Professional Center 2762 Century Boulevard Wyomissing, PA 19610 Services are required every Tuesday with a starting time between 8:00am and 10:00am, ET, and an ending time not to exceed 4:00pm, ET. The weekly services will be provided for interior mats and bi-weekly service for exterior mats. The Contractor shall schedule the service on the next business date when services fall on a Federal holiday. Federal Holidays: New Year s Day; Martin Luther King s Birthday; President s Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day. Any changes to the service schedule shall be coordinated with the Program Point of Contact (POC) at the Lebanon VA Medical Center. Schedule modifications which would improve operations and turn-around time, without major interruption to either the Contractor or the Government, shall be negotiated between the Contractor and the Program POC and shall not be implemented without authorization from the Contracting Officer (CO). PERIOD OF PERFORMANCE The Government intends the award of a firm fixed-price IDIQ contract. The contract period will begin 09/28/2024 through five consecutive years, in accordance with the terms and conditions defined herein. SCOPE The Contractor shall provide complete services which include all labor, material, equipment, maintenance, repair, supplies, transportation, management, expertise, and supervisor as required to perform this service in accordance with the PWS. The services shall include delivery, exchange, and placement of clean, high-quality walk off mats, cleaning of soiled walk off mats, and replacement of any damaged mats during the service contract. The Contractor will provide new walk off mats with the specific sizes listed below. Service shall consist of providing fresh, hygienically clean walk off mats weekly. The Contractor shall maintain a sufficient stock of specified mats and provide excellent customer service. All walk off mats must be certified by the National Floor Safety Institute (NFSI). The walk off mats must be rated for indoor and outdoor use and adequately placed throughout the Lebanon VA Medical Center and surrounding CBOCs. The material needs to meet the flammability standard set by the United States Department of Commerce and comply with American with Disabilities Act (ADA) requirements. Walk off mat requirements include: Vinyl backing and beveled edges for keeping them in place The absorbent surface on each mat shall trap and hold up to a gallon of water per square yard The mats shall be black or charcoal in color The mats shall be provided in the requested sizes, exchanged, and delivered at the designated locations Size of walk off mats include: 2 x 3 3 x 5 3 x 10 4 x 6 Types of walk off mats include: High Traffic Scraper Anti-Fatigue Waterhog Flow Through CONTRACTOR REQUIREMENTS All service techs shall check in with the Program POC before starting and after all work/service has been completed. Contractor personnel must always display their identification badge while on Lebanon VA Medical Center and the surrounding VA CBOC property. Contractor personnel name and company must be easily seen. The Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, e.g., utility services, servicing of fire protection systems, and the passage of facility patients/personnel, etc. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. The Environmental Management Service (EMS), Safety, and the VA Police Department reserve the right to request the removal from the facility any supplies and equipment it deems does not meet the codes or regulations above, to include, being required to halt any unsafe practices observed in carrying out the contracted service. This will in no way relieve the Contractor of complying with the statement of work/walk off mat exchange service. The Contractor shall utilize only workers that are skilled in the tasks to which they are assigned. EMS retains the right to require the reassignment of an employee for reasons to include, but not limited to: Poor work performance Incompetence Carelessness Disruptive or otherwise objectionable behavior. The demand for reassignment is in no way a call for dismissal. It is a request for the individual to be reassigned away from the Lebanon VA Medical Center and/or CBOCs. The Contractor must be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required. All equipment and supplies shall be safety checked to conform to OSHA regulations. Capabilities Statement and Documentation: Companies are invited to provide their capabilities, experience, and knowledge in the provision of Walk Off Mat Rental and Cleaning Services. Sources are asked to provide information to demonstrate their answers to the following items of information: 1. General information about your company to include: Company Name: Company Address: Socioeconomic Status: GSA Contract Number covering these services and Expiration Date (if applicable): Company Unique Equity Identifier (UEI): Company NAICS Code(s): Point of Contact Name: Point of Contact Phone Number: Point of Contact Email Address: Company Website (if available): 2. The North American Industry Classification System Code (NAICS) is 561720 (Janitorial Services), and the Small Business Size Standard is $22 million. 3. Based on market response, the following clauses may be included in a resulting solicitation, should one be issued: VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. VAAR 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside. FAR 52.219-6, Notice of Total Small Business Set-Aside. Accordingly, prospective contractors will be required at time of solicitation response to certify to the applicable limitation on subcontracting requirements in 13 CFR 125.6, with reference to the appropriate set-aside. Please include in the response to this sources sought notice your ability or inability to certify to the clause applicable to your organization. 4. Provide a summary of your firm s ability to provide the services described in this announcement. In addition to a Capability Statement, submissions can include specifications, brochures, and manuals as attachments. Submit responses via email only to Contract Specialist Stephanie McFadden at stephanie.mcfadden@va.gov, no later than 1:00 PM EST, Thursday, May 2, 2024, with Sources Sought number 36C24424Q0631 in the subject line. Telephone responses shall not be accepted. The Government will not provide feedback in response to vendor questions about the requirement at this time. If you identify ambiguities or have concerns about anything in the description of the requirement, however, please include them with your response. Confirming receipt of the response is the responsibility of the contractor. Contact the Contract Specialist if the Government does not confirm receipt of the sources sought response within 2 business days. Prospective contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at https://sam.gov/SAM/ and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM. No solicitation document is available at this time; this notice is to acquire information only.