Inactive

Request For Information Response Construction Project No. 542-21-201 Remove Underground Fuel Storage Tank E-85 Coatesville VA Medical Center COR: Daniel.Hiltebeitel@va.gov Page 2 of 5 The purpose of t... Request For Information Response Construction Project No. 542-21-201 Remove Underground Fuel Storage Tank E-85 Coatesville VA Medical Center COR: Daniel.Hiltebeitel@va.gov Page 2 of 5 The purpose of this document is to add to a list of RFIs and corresponding responses per VA guidance for bidding contractors consideration. The information may be used in consideration of construction contract bid development for Project # 542-21-201, Remove Underground Fuel Storage Tank E-85 at the Coatesville VAMC. Solicitation No.: 36C24424B0004 Date: 06 June 2024 Diesel Fuel System: QUESTION: Please confirm the drawings showing the electrical panel and Veeder Root on Details C3 and C6 on Sheet M-101 of the drawings have the panels reversed. It currently shows electrical going to the Veeder Root and the communications going to the electrical panel. RESPONSE: The electrical and Veeder Root panels are correctly labeled in Details C3 and C6 on Sheet M-101 of the drawings. The electrical and communication lines are stacked vertically (wall mounted) inside the building, they are depicted spaced for ease of viewing on the drawing (mis-labeled inside the building only). QUESTION: The SOW indicates installation of an Atlas 9153K dispenser and Detail C9 on Sheet M-101 indicates installation of an Atlas 9853K. Please note that Gasboy has phased out these models and the equivalent models are the Atlas X 9153G and 9853G. Please clarify which dispenser you are requiring for the project. RESPONSE: The AtlasX 9853G shall be provided as the updated model to the 9853K as called out on the design plans and specifications as basis of design for this project. QUESTION: The specified UDC for the dispenser (identified as a OPW DS-1120 on Detail C9 on Sheet M-101) does not have the same footprint as the new Atlas X dispensers, which have a larger footprint. Would an equivalent Bravo UDC be acceptable? Should the UDC be plastic or fiberglass (fiberglass recommended)? RESPONSE: An equivalent Bravo UDC, matching the updated Atlas dispenser footprint would be acceptable. Fiberglass would be an acceptable substitution. QUESTION: Can the Islander Prime be equipped with wireless technology rather than hard wired (as the Islander for the gas tank is specified)? If the Islander must be hard wired, would it require CAT 6a (per Sheet Note 3 on Drawing E-101) or CAT 6e per the SOW? If the Islander must be hard wired, where is the Building 12 Telecom Room Cabinet located? It is not shown on the drawings. RESPONSE: Yes. See response to Question number 10. CAT 6A. The Building 12 IT Closet is currently under construction as part of the EHRM Project. It will be located in Building 12. QUESTION: Please confirm we are to provide a new submersible pump per Detail C6 on Sheet M-101. If so, should this be fixed or variable speed? RESPONSE: Confirmed, provide a new submersible pump per Detail C6 on Sheet M-101. Fixed speed based on manufacturer recommendation per AtlasX 9853G dispensers. QUESTION: Please confirm we are to provide a laptop computer and router for Building 14 per Sheet Note 6 on Drawing E-101. If so, are there any specifics to the requirements of this equipment? RESPONSE: Confirmed, provide a new laptop computer and router compatible an in accordance with manufacturer requirements to function with installed system. Laptop shall be capable of running the software to track the fuel usage. QUESTION: We understand that the intent is to reuse the existing 4 containment piping between the UST STP sump and UDC. If new 2 product line cannot be installed in the 4 containment piping and the containment piping required replacement between the sump and UDC, would removal of the concrete above the STP and replacement of the containment piping be considered a contract modification? RESPONSE: 7) Should the piping conduit be unsuitable for reuse, the contractor would need to submit an RFI with justification for any possible contract change. QUESTION: 8) Because the product line to the dispenser and the UDC are topographically lower than the STP sump and leaked fuel would not drain to the STP sump, an anti-siphon valve should be installed in the STP sump. Please confirm that bidders should include an anti-siphon valve. RESPONSE: 8) A replacement sensor must be installed in the UDC to match the existing condition. A Leak in the product line would be detected by the UDC sensor. An anti-siphon valve is not required. For both Gasoline and Diesel Fuel Systems: QUESTION: 9) For the Islanders, should this be equipped with an RFI key fob/card reader or would it be manually used with keypad? RESPONSE: 9) The unit shall be equipped with a Mifare Tag Reader and Magnetic card reader per spec section 23 10 00 2.5 F - 2 d. QUESTION: Is the intent for the Islanders to simply turn on/off the dispensers or is the intent to acquire/record data? If data acquisition/recording is not required, would a simpler FMU (e.g., Gasboy Site Prime) be acceptable? If data acquisition/recording is desired, are we to include the Gasboy EKOS system (one-time setup fee then monthly charge of $179)? Would the VA pay the monthly charges? If not, how long should the contractor pay for the EKOS service? RESPONSE: Yes, intent for the Islanders to simply turn on/off the dispensers. A simpler FMU e.g. a Gasboy Site Prime is acceptable. QUESTION: We understand that the existing Veeder Root systems (inclusive of the console, wiring, sensors, and probes) are to be removed and existing communication conduits are to be reused for the new wiring. If the new wiring cannot be pulled through the existing conduits and these needed to be replaced, would these be considered a contract modification? Note that for the diesel UST this would require all or partial removal/replacement of the concrete pad above tank to access the interstitial monitor riser pipe handhole and the STP sump for the ATG probe and the liquid sensor. RESPONSE: Should the conduit be unsuitable for reuse, the contractor would need to submit an RFI with justification for any possible contract change. QUESTION: Drawings E-101 and E-102 indicate we are to install new electrical wire for the pumps within existing conduit. If we are unable to reuse existing conduit to pull the new wires and the conduit needed replacement, would this be considered a contract modification? Note the panel for the gas tank is remote from the tank location. RESPONSE: 12) Should the conduit be unsuitable for reuse, the contractor would need to submit an RFI with justification for any possible contract change. QUESTION: The Gasboy systems are currently on a 8 to 10-week lead time (which could increase between now and NTP. Can the POP be increased to 180 days to account for submittal approval and lead time for the specified equipment? RESPONSE: The POP (Period of Performance) is a term relegated to Service contracts only, we will not use that term with a performance contract. The Schedule can be modified per formal submission of contractor s logistical constraint extension request to the CO. QUESTION: The E-stops for both tanks are push-pull type, which are out of code (push only allowed). Should the contractor include replacement of these? RESPONSE: 14) Yes, the E-stops being out of code, should be replaced to meet current code per SOW. Gasoline System: QUESTION: 15) Whenever pumps are replaced on tanks, PA Labor and Industry requires and inspection of the systems, which requires proper tank labelling and E-stop signage be clear. The labelling on the tank and E-stop sign are faded. We also recommend pressure washing and repainting the tank. Should the contractor include these in their bid. RESPONSE: 15) The final complete system must pass the PA Labor and Industry required inspection of the system. QUESTION: 16) The face on the clock gauge is broken and its function is unknown. Should replacement of the product level gauge be included by bidders? RESPONSE: 16) See Response #15. The final complete system must pass the PA Labor and Industry required inspection of the system. The damaged clock gauge shall be replaced as a part of this project. QUESTION: 17) We recommend the gasoline product piping be new for the installation of a new pumping unit. The first valve after the suction line exits the tank a 90 would be needed then a SS ball valve prior to any other valves. Currently the gate valve third after the 90 and in front should be a fire valve and anti-siphon as existing. I would also replace the solenoid as part of age and again good practice. RESPONSE: 17) Good practice is required per Spec and FAR. Piping and valves are called to be replaced on contract drawing M-102. QUESTION: 18) Is a pulser required for the Atlas 9823K dispenser (such that the Islander would be able to track fuel dispensed for data acquisition/recording purposes)? RESPONSE: 18) Yes, a pulser is required, see Response number 10.

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

1 of 8 STATEMENT OF WORK FOR REMOVE UNDERGROUND FUEL STORAGE TANK (E-85) PROJECT NO. 542-21-201 COATESVILLE VA MEDICAL CENTER DESCRIPTION: This project includes all necessary work associated for remov... 1 of 8 STATEMENT OF WORK FOR REMOVE UNDERGROUND FUEL STORAGE TANK (E-85) PROJECT NO. 542-21-201 COATESVILLE VA MEDICAL CENTER DESCRIPTION: This project includes all necessary work associated for removal of the E-85 Fuel Underground Storage Tank (UST) between Buildings 12 and 13, the connected dispensing unit, as well as all associated appurtenances, and provide for environmental testing of soils to determine if contamination exists, remediate if contamination is determined and restore area to its current physical state. In addition, this project will replace the diesel fuel pump and dispenser located next to Building 12 and associated dispensing access/security system and provide data collection and transmission equipment for the unit. This project will also replace the gasoline dispenser located next to Building 43 and the associated dispensing access/security system and provide data collection and transmission equipment for the unit. The project work shall comply with the Department of Veterans Affairs (VA) requirements, attachments, and all applicable Federal, State, and local codes. PLACE OF PERFORMANCE: The Coatesville VA Medical Center (CVAMC) - 1400 Blackhorse Hill Rd, Buildings 12, 13, and 43, Coatesville, PA 19320. BACKGROUND: The purpose of this project is to remove the closed 2,500 gallon fiberglass UST and dispenser at Bldg 13, completing permanent closure of the E-85 fuel system per PA DEP requirements, as well as replace two regularly used, antiquated fuel dispensers serving the campus. SCOPE: The contractor shall provide all labor, supplies, transportation, and equipment necessary to remove the UST and E-85 system and replace the two other dispensing units and monitoring systems identified in the attached drawings and specifications while adhering to CVAMC safety and health requirements and PA DEP regulations during construction. Contractor must ensure complete working fuel and gasoline systems. Attachment A Drawings, Attachment B Master Construction Specifications, and Attachment C Safety and Health During Construction, are attached for reference. Work will include, but is not limited to: E-85 System: The existing E-85 fuel Underground Storage Tank (UST) and dispenser between buildings 12 and 13 will be removed. The existing Veeder Root Automatic Tank Gauge (ATG) will be demolished and removed along with all wiring, conduit, sensors and probes. The existing Gasboy Fuel Monitoring Unit (FMU) and all associated wiring will be demolished. A shoring system and displacement monitoring program will be used to monitor and protect the adjacent building during the excavation operations. Due to the proximity to buildings 12 and 13, a signed and sealed shoring plan and monitoring system will be submitted by the contractor for review by the engineer. During removal, environmental testing of soils will be conducted according to PA Department of Environmental Protection regulations to determine if contamination exists. Subsequent to the fuel tank removal, additional soil removal required for the purpose of remediating contaminated soils will be inclusive of up to five (5) cubic yards of soil, along with its proper remediation/disposal and the associated soil replacement, additional shoring and additional soil testing as required by the DEP for clearance samples. Additional soil removal/remediation beyond the five (5) cubic yards will be treated as additional cost to the contract requiring funding approval. All affected areas shall be restored to match surrounding conditions. Diesel System: The diesel fuel dispenser, associated under-dispenser containment (UDC) sump, aboveground piping and concrete fueling pad will be demolished while preserving the incoming underground piping and conduits. A new UDC sump will be installed with penetration fittings suitable for use with the existing piping and conduits. The UDC will be fitted with a fire extinguisher and impact shear valve. A new Gasboy Atlas 9153K high flow diesel dispenser and high hose retriever will be installed over the UDC and surrounded by an elevated replacement concrete fueling pad. The existing Veeder Root ATG will be demolished and removed along with all wiring, sensors and probes. The ATG console will be replaced with an updated Veeder Root TLS 450 console. All sensors, probes, and wiring will be replaced and installed with the new ATG system. The existing panel and circuit breakers will be reused. The existing Gasboy FMU and all associated wiring will be demolished and replaced with an updated Gasboy Islander Prime FMU. The Islander Prime will be hardwired via CAT 6E cable into a local on or off-network computer for management of system users. Gasoline System: The gasoline dispenser, located next to Building 43, will be disconnected downstream of the existing solenoid valve and demolished, leaving the associated mounting platform intact. The dispenser will be replaced in kind with a Gasboy Atlas 9823K tank mounted pump and dispenser. The existing Veeder Root ATG will be demolished and removed along with all wiring, sensors and probes. The ATG console will be replaced with an updated Veeder Root TLS 450 console. All sensors, probes, and wiring will be replaced and installed with the new ATG system. The existing panel and circuit breakers will be reused. The existing Gasboy FMU and all associated wiring will be demolished and replaced with an updated Gasboy Islander Prime FMU. The Islander Prime data will be transmitted to a local on or off-network computer by either: Secure wireless forecourt access point AND/OR Hard piped conduit from the gasoline system back to the established computer for management of system users. Fuel Management System: The fuel management system provided as a basis for design utilizes Gasboy equipment, the same manufacturer to match the existing systems. Alternate manufacturers are available but all systems provide similar FOB/PID access managed on local computer systems to regulate security and faculty use. Manufacturers include: Gasboy Islander. Syntech Fuelmaster. FuelForce Phasing: Gasoline and Diesel dispenser replacements will be completed concurrently with E-85 UST removal activities and will require up to a two weeks of construction activities for the gasoline site and three weeks for the diesel site. However, E-85 UST removal activities must not be delayed due to logistical constraints of the dispenser work. The schedule submission for COR approval must include expeditious removal of the UST. PERFORMANCE REQUIREMENTS: The contractor shall comply with all performance requirements listed herein, and all work shall be performed in accordance with the attached Drawings (Attachment A), the Construction Specifications (Attachment B), and the CVAMC Safety and Health During Construction (Attachment C) documents. Construction: The contractor shall provide the following in accordance with attachments A, B, and C: The removal of the 2500 gal UST (E-85 Fuel), connected dispenser, leak monitoring system, and all associated appurtenances as identified in the drawings and specifications. The replacement of the gasoline and diesel dispensers, leak monitoring equipment and all associated appurtenances as identified in the drawings and specifications. Utilize only manufacturer certified installers. Copies of certifications to be provided to the COR prior work commencing. Valid manufactures warranties on all work performed. Copies of warranties to be provided to the COR prior to final closeout. Initial MS Projects Schedule for approval and subsequent maintenance of such, outlining entire project duration and construction phasing as identified in the project drawings and specifications. Schedule of Values for Invoicing with a full breakdown of costs in the proposal to include labor codes for prime contractor employees and subcontractors. Pre-Field work activities of PADEP permitting and Site Inspection to verify site access, material staging areas, traffic control, verification of UST contents, and arrangement of Utility Location Services, etc. De-energization of any cathodic protection, alarm systems or other electrical systems associated with the UST before removal activities begin including pumps and other ancillary equipment. The associated shutdown permits completed and sent for COR approval. Excavation and backfill, inclusive of asphalt and concrete repairs, per Drawings and Specifications minimizing substrate settling and allowing for proper compaction. UST cavity backfilled with engineered fill or any non-organic soils having a maximum dry density as determined by the Standard Proctor (ASTM D 698) of 90 pounds per cubic foot (pcf) or greater. Construction schedule may dictate utilization of imported granular fill. All fill within the building areas and pavement subgrades will be compacted to not less than 100 percent of the maximum dry density as determined by ASTM D 698 (Standard Proctor). Roadway major shutdowns must be kept to a minimum period of time, potentially requiring off-hours or overtime work, VA Emergency Services must not be substantially impacted. Specifically, diesel dispenser replacement work must not impede VA Fire Company vehicular ingress/egress during emergency response activities. Follow VA s policy on construction and waste management. See Contractor Required Reporting below. Limit of one company marked vehicle parked at the project site. All other vehicles (company and employee POV s) shall be parked in designated parking lots on the north side of Black Horse Hill Road. All necessary work required to meet the requirements of the contract. Construction Barrier: The contractor shall provide a safety barrier around the construction site/work area, comprised of fencing, plastic barrier, caution tape and signage. Warning signs and devices shall be placed at regular intervals along the work area perimeter, and establish restricted work zones, support areas and decontamination areas as needed. Area to be secure at all times, accessible by Contractor and COR and VAFD only. All work areas will be secured by minimum 7 foot high fence in all work, staging, and trash areas on the facility grounds. All dumpsters must be covered. Materials: All materials or items to be supplied by the contractor that are not listed in an attachment must first be submitted to the Contracting Officer Representative (COR) and the Contracting Officer (CO) for approval prior to installation. Testing and Acceptance: At the completion of all performance requirements, the contractor shall demonstrate for the COR that all newly installed items under this contract are in compliance and functioning properly prior to the Government s final acceptance. SPECIAL CONTRACTOR PROVISIONS: Contractor Responsibilities: The contractor is responsible for field verification of site conditions and drawings prior to performing any work under this contract. The contractor shall be responsible for locating and marking all utilities in any area affected by the contract. Contractor shall be responsible for any damage to existing utilities caused by the performance of work in this contract at no additional cost to the government. VA and PA One Call do have limited utility information, a private utility location company will be utilized to confirm underground utility locations at no cost to the government. Results, maps, and resultant drawings will be supplied to the government. The contractor is responsible for protecting building interior, adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract. The contractor is responsible for installation of shoring and monitoring systems for protection of adjacent structures as well as Engineered Design and Certification of such systems. The contractor is responsible for keeping the UST and Aboveground Storage Tank (AST) and all intact lines watertight during demolition and installation per the specifications. The contractor shall conduct remediation if groundwater has infiltrated the UST since it has been out of service, the contents will need to be removed and disposed of properly. The contractor shall be responsible for spill containment/response if a release to the environment has been determined as part of removal activities. The contractor shall be responsible for soil remediation/disposal if tests reveal a release to the environment has occurred prior to removal activities. The contractor shall be responsible for dewatering if groundwater is encountered during excavation activities, the water will need to be recovered and transported via vacuum tanker truck to a licensed disposal facility. The contractor shall immediately communicate with COR if contaminated soil is identified. The level of contamination (Extensive versus Localized) will need to be determined to dictate the appropriate response. Impacted soils would need to be properly stockpiled with appropriate erosion controls implemented and handling/disposal pending receipt of soil disposal characterization analytical results. The contractor shall be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor shall be responsible for all resources necessary to remedy the incident (including damages to landscaping) at no additional cost to the Government. The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) regulations, as well as the safety regulations of the CVAMC while performing under this contract; see Attachments B and C: Specifications & Safety and Health During Construction. The contractor shall be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required. Contractor will ensure that all employees pass through the COVID 19 screening directly upon entering the CVAMC campus and follow and COVID-19 procedures that may in place at the time the work is performed. Security Requirements: Prior to the commencement of any work under this contract, upon arrival to the CVAMC, contractor personnel shall first check-in with the VA Police (Building 1) to obtain a VA visitor badge. The contractor employee shall be responsible for safeguarding the badge and immediately report if the badge has been lost, stolen, or destroyed to the VA Police. Contractor personnel shall properly display their employee identification badge and VA visitor badge at all times while on VA property so that their name, photo, and the company they work for can easily be seen. Required Contractor Notifications: Contractor personnel shall inform the COR of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the COR. The contractor shall coordinate all equipment shutdowns (inclusive of de-energization), road lane, sidewalk, loading dock, and building access closures with the COR a minimum of four weeks prior to requested closure date. If work is required beyond the terms of this contract, the contractor shall provide the Contracting Officer (CO) and the COR with a written cost estimate for any additional work or materials at no cost to the Government. The contractor shall not perform any work or make any purchases beyond the terms of this contract without approval from the CO. Warranty: All services provided by the contractor, as well as parts replaced shall come with a one (1) year warranty (minimum). All labor, tools, supplies, transportation, and equipment associated with the replacement of warranty items shall be provided by the contractor at no additional cost to the Government. Interference in Performance Requirements: The following provisions shall be adhered to by contractor personnel throughout the duration of this contract: The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, emergency responses, the passage of facility patients/personnel, etc. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government. Contractor Required Reporting: Prior to the completion of all weekly work activities, the contractor shall supply the Contracting Officer and COR, with his/her company s work-documentation (daily logs). The contractor shall supply the COR with any product literature and maintenance requirements for all items installed under this contract. The contractor will obtain the Storage Tanks Registration/Permitting Application Form (2630-FM-BECB0159) to amend the facility status, have the form validated by the PADEP certified UST remover and submit the form to the Division of Storage Tanks after the UST system closure is complete, submitting a copy to VA COR. See also section Cleanup and Disposal item 2) d., below. Contractor shall follow VA s policy on construction and waste management, providing the COR receipts showing weights for all trash and recycling removed. Copies of all final forms, warranty paperwork, and equipment manuals will be provided to the COR upon project completion. G. Cleanup and Disposal: Housekeeping: The contractor shall maintain a clean work environment, ensuring the area is free from debris after the completion of any and all services provided under this contract. Contractor is responsible for site cleanup and removal of all debris. If the COR finds the area where services were provided to be unacceptable, the contractor at his/her own cost shall re-clean the area until acceptance is gained. Disposal of Trash and Hazardous Waste: The contractor shall be responsible for the removal of all trash and debris from VA property after the completion of any and all services provided under this contract. The contractor shall comply with the Occupational Safety and Health Administration (OSHA), the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste. All UST removal activities shall comply with applicable federal, state and local ordinance, regulations and laws. The contractor shall secure the appropriate permits, including the Underground Storage Tank System Installation/Closure Notification Form at least 30 days before UST system permanent closure with a copy sent to the Pennsylvania Department of Labor and Industry and one copy to VA COR. The UST removal will adhere to the following PADEP guidance: PADEP Technical Guidance Document 263-4500-601, Closure Requirements for Underground Storage Tank Systems. PADEP, Bureau of Environmental Cleanup and Brownfields, Division of Storage Tanks, Site Assessment Sampling Requirements at Regulated Storage Tank System Closure, 2630-BK-DEP4699 Rev 2/2022. PADEP Planning for Permanent Closure Checklist Underground Storage Tank System, Document 2630-FM-BEC0126, Rev. 12/2018. The contractor will obtain the Storage Tanks Registration/Permitting Application Form (2630-FM-BECB0159) to amend the facility status, have the form validated by the PADEP certified UST remover and submit the form to the Division of Storage Tanks after the UST system closure is complete, submitting a copy to VA COR. The contractor shall be or will retain the services of a PADEP Certified Underground Storage Tank System (UMR) inspector to be present and directly oversee the closure activities, including site assessment activities per the closure guidance listed above. The Pennsylvania Storage Tank and Spill Prevention Act (Act 32 of 1989) and DEP regulations have established a certification program for installers and inspectors of aboveground and underground storage tanks. The regulations require all companies that conduct storage tank handling or inspection activities to be certified by DEP. The regulations also make it unlawful to perform tank handling, testing, or inspection activities as an employee of a noncertified company. PERFORMANCE SCHEDULE: Performance Start: The contractor shall begin performance within 10 days of receipt of the Notice to Proceed. Period of Performance: The contractor shall complete all performance requirements within 90 days of the Notice to Proceed. Working Hours: All work under this contract will be performed Monday through Friday (except Federal Holidays), 7:00 AM (EST) 5:30 PM (EST). Contractor may be required to work weekends due to weather or service interruptions.