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SOW 8X2T TEE Probes by Philips Healthcare 2 STATEMENT OF NEED (SON) MEDICINE SERVICE/ CARDIOLOGY DIVISON DEPARTMENT OF VETERANS AFFAIRS CORPORAL MICHAEL J CRESCENZ VA MEDICAL CENTER 3900 WOODLAND AVE,... SOW 8X2T TEE Probes by Philips Healthcare 2 STATEMENT OF NEED (SON) MEDICINE SERVICE/ CARDIOLOGY DIVISON DEPARTMENT OF VETERANS AFFAIRS CORPORAL MICHAEL J CRESCENZ VA MEDICAL CENTER 3900 WOODLAND AVE, PHILADELPHIA, PA 19104 GENERAL DESCRIPTION: The Cardiology service of Michael J Crescenz Medical Center is under the Cardiology Division of the Medicine Service line, directed by Dr. Andrew Epstein. The Cardiology Echo Physicians are licensed and credentialed to provide care to patients who need transesophageal echo procedures (TEE). The equipment specific to this request is the TEE probe(s) manufactured by Philips, 101971 EPIQ Upgrade is compatible with the Philips EPIQ 7 Ultrasound. The FUS9354 8X-2T is the transducer compatible with the Philips EPIQ 7 and is used for diagnostic imaging procedures for diagnosing and treating structural heart disease, blood clots and valvular heart disease. SUPPLIES/SERVICES The FUS9354 8X2T is used for diagnostic TEE procedures. The FUS9354 8X2T probe is specific to the Medical Center owned echo equipment and this is a Brand Name Only request. SCHEDULE OF ITEMS Item description of QTY/Unit/No. Supplies/Services Item # Description UOM QTY FUS9354 X8-2T Transducer EA 1 DELIVERY Corporal Michael J. Crescenz Veterans Affairs Medical Center Philadelphia 3900 Woodland Avenue Philadelphia, PA 19104 45 Days from time of order. Anything other, please notify us. SALIENT CHARACTERISTICS The Corporal Michael J. Crescenz Veterans Affairs Medical Center (CMC VAMC) Philadelphia require that the system meet the following requirements: Must be compatible with the Philips EPIQ 7 Ultrasound Machine hardware and software Must be enabled with high-resolution imaging in 2D and live 3D Must provide true one-beat acquisition in 3D, Live 3D and color flow imaging Transducer handle with configurable function button to allow functionality while imaging to include acquire, freeze, iSCAN, or Do Nothing. Frequency range: 8-2 MH Technology: xMATRIX, PureWave Number of elements: 2500 STATEMENT OF WORK (SOW) Project Scope The Corporal Michael J. Crescenz Veterans Affairs Medical Center (CMCVAMC) is looking to purchase a replacement, specifically the FUS9354 X8-2T Transducer to continue to meet the demand for TEE (Transesophageal Echo) procedures without delaying patient care due to probe malfunction and VHA reprocessing standards. One of the Medical Centers existing probes is broken and has been deemed beyond repair. Delivery Location CMCVAMC Philadelphia 3900 Woodland Avenue Philadelphia PA, 19104 DELIVERY: Contractor shall deliver all equipment to the Corporal Michael J. Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia PA. 19104 Delivery must be completed by August 2018. All work shall be completed between 8:00a.m.and 4:00p.m. Monday Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM site. The Contractor shall coordinate all deliveries, staging areas, and parking arrangements with the VA Police and Warehouse The Contractor shall remove all related shipping debris and clean-up any construction associated with delivery of the specified items. Contractor shall remove all packing from the Corporal Michael J. Crescenz VA Medical Center premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. Warranty and Support Warranty of the equipment must be provided for a minimum of one year upon receipt, acceptance of equipment. The warranty must cover all manufacture defects and issues unrelated to typical use. Warranty and support should include a 4-hour call back response during normal business hours of 7:30AM- 4:30 PM Monday thru Friday (except holidays). Any service reports sent to all appropriate points of contact. The vendor shall provide all service reports with details of issues found to the clinical service as well as Biomedical Engineering. Repairs or services that are performed during normal working hours should be covered by warranty/contract. A PM should be conducted on the probe prior to warranty expiration. Installation All work shall be coordinated with the department Nurse Manager, site Biomedical Engineering team and the Contracting Officer Representative (COR) and a phasing and work-schedule shall be provided. All work is to be executed as to not interfere or interfere as little as possible with normal functions of the Medical Center and department. The contractor shall keep work, storage, and staging areas clean and neat. Testing The contractor shall verify to Biomedical Engineering and Electrophysiology Staff that the system meets all requirements through demonstration and validation. The contractor shall have no access to VA sensitive information during testing. Work Hours Normal business hours are 7:30 AM to 4:30 PM Monday thru Friday excluding Federal Holidays. Work completed outside this time must be requested through Facility Biomedical Engineering. PERIOD OF PERFORMANCE Single procurement. No base or option period of performance. MISCELLANEOUS INFORMATION: Payment Net 30 days. POC INFORMATION: For any additional information contact Jill Neill, Nurse Manager Medicine- Cardiology, 215-823-5800 x203233 or Kaylee Updegrave, Biomedical Engineering 215-823-5800 x203387. Training Any training scheduled should be coordinated with the COR and VA staff. Additional Charges There will be no additional charges with the waste management protocol listed in section 8. Influenza Vaccination VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: - Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. - Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192. HIPAA Training Certificates If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the COR listed in the awarded contract. Tobacco All VA Pittsburgh property is tobacco free. Contractor personnel will comply with VA Pittsburgh tobacco and smoking policies. Violations will result in a warning and possible citation. COVID-19 Related Policies Upon entering VAPHS, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VAPHS. All individuals are required to enter through the main entrance for temperature screening. If Contractor s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.