7110--UD 5East Furniture
VETERAN AFFAIRS MEDICAL CENTER, Pittsburgh, PA STATEMENT OF WORK GENERAL SCOPE The government is in the process of acquiring specialized furniture for our newly renovated 5 East Project at our Univers... VETERAN AFFAIRS MEDICAL CENTER, Pittsburgh, PA STATEMENT OF WORK GENERAL SCOPE The government is in the process of acquiring specialized furniture for our newly renovated 5 East Project at our University Drive Campus, Oakland PA as well as labor support to install the new furniture. Product will be delivered to our University Drive Campus as specified in this document. All products will meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship. Product will be delivered to Oakland, PA Location: 4100 Aliquippa Street, Pittsburgh, PA 15240 Delivery and Installation: Installation to begin March 21, 2023 Furniture Punch Walkthrough March 23rd at 1:00PM Vendor/Manufacture Representative must be present for walkthrough PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development, and generation of final specifications. The contractor shall comply with the following: Coordinate and provide project management of all products and services to manage, order, ship, deliver and install new furniture from the manufacturer until final acceptance by COR: Rochelle Landowski, rochelle.landowski@va.gov Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacture for manufacturing and delivery according to VA project schedule. Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (A) coordinate delivery; (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises. Upon award, the VA will require a copy of the bill of materials. A project manager or project designer and installation foreman must be onsite during installation. Provide maintenance manuals for all products specified. Contractor and any sub-contractor working for the contractor shall comply with all regulations in reference to OSHA, COVID-19 guidelines, and VA Pittsburgh Healthcare System Medical Center Requirements (Attachment C) Contractor and any sub-contractor working for the contractor in performance of this contract must provide neat, clean, and well-groomed personnel. Appropriate and professional attire shall be worn at all times. Athletic and athletic-style garments (i.e. jogging suits, sweat suits, running short, T-shirts) shall not be worn by contractors or their employees. Steel-toed shoes recommended. Hard hats or other protective gear may be required in some areas of the hospital. Contractor and any sub-contractor are expected to use appropriate language. Obscene language is not permitted, and all individuals are expected to be courteous. This requirement includes any conversation that can be overheard on federal property. There is a zero-tolerance policy for sexual harassment (implied, verbal, suggestive or physical). Contractor shall follow the following VHA Directive for Flu Vaccination and Tuberculosis Screening and provide appropriate documentation to COR: VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers and trainees who work in VA locations. HCP covered by the policy are expected to receive annual influenza vaccinations. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: Documentation of vaccination, e.g. signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting a vaccination. Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccination. Annual certification that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192. This is to be submitted to Contracting Officer s Representative (COR). VHA Directive 2011-036 requires that all contractors must certify annually to the Contracting Officer s Representative (COR) that all contractor employees working at VA facilities have a documented screening for latent tuberculosis within the last 12 months. If screening for latent tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. Contractor employees that fail to meet this requirement will not be permitted to work at VAPHS facilities PRODUCT Item #1: Phenolic Lockers Quantity: 19 Set of 4-Corner-Set of 5 finished end Set of 10 1 finished end 12 W x 18 D x 72 H Style: Z Lockers Salient Characteristics and Basis of design: ASI Storage Solutions Black powder coat 120 degree opening stop hinge Black recessed vertical acting handle for safety and security with padlock hasp, accepts built-in locks Self-latching door 10-year warranty Full perimeter ventilation Fully assembled single unit construction General Construction and inclusions: Phenolic Locker work includes the following: Locker Compartment Component Accessories Slope Tops Filler Kits Hasp Lock Hooks, Coat Rod Hooks, Coat Rods Number Plates Finished Sides on runs MATERIALS Doors shall be constructed of 1/2" solid phenolic core decorative plastic laminate with multiple resin-impregnated kraft and surface sheets fused at high temperature and pressure. Side and Back Panels shall be constructed of 3/8" solid phenolic core with Folkstone Celesta decorative plastic laminate with multiple resin-impregnated kraft and surface sheets fused at high temperature and pressure. Tops, Bottoms, and Shelves shall be constructed of 1/2" solid phenolic core decorative plastic laminate with multiple resin impregnated kraft and surface sheets fused at high temperature and pressure. End Cover Panels shall be constructed of 1/2" solid phenolic core decorative plastic laminate with multiple resin-impregnated kraft and surface sheets fused at high temperature and pressure. Slope Top Kits, Filler Kits, and Trim Kits shall be constructed of 1/2"solid phenolic core decorative plastic laminate with multiple resin impregnated kraft and surface sheets fused at high temperature and pressure. Construction Doors shall be fitted with recessed handle, number plate, padlock hasp, and optional locking device. Perimeter ventilation. Doors shall be mounted to side panel using powder coated steel piano-type hinges and machined fasteners. Door edges shall be smooth and chamfered with corners radiused. Side Panels shall be attached to all Tops, Bottoms, and Shelves, using rust-resistant and steel fasteners. Exposed edges shall be smooth and chamfered. Tops, Bottoms, and Shelves shall be attached to all Side Panels, using rust-resistant and steel fasteners. Exposed edges shall be smooth and chamfered. The color and texture of the finish on Phenolic Lockers is determined by the selected decorative plastic laminate pattern. Color selection is allowed for Doors and End Cover Panels only; all other components are Folkstone Celesta. Hardware Doors All Hinges shall be of powder coated steel, 120° Limited hinge Door Latches shall be mounted at the mid-point of each door. Hasps shall be mounted below each handle and will accept standard padlock styles. Fasteners shall be of rust resistant door hinges and latches, and handles will be mounted with rivets and/or machine screws. Hooks and number plates will be mounted with rivets. End Cover Panels will be mounted with stainless steel barrel screws. Locker Units can be banked together will stainless steel barrel screws. Room: 5E119 / 5E121 Item #2: MetroMax I Shelving Units: Brand Name: MetroMax i High Density Qty: 1 Top Track -10'-0' Overall Length -60"W x 21" D - 6 Shelves per Unit Room: 5E118 Single Shelving Units Qty 1 -48W x 24D x 76H - 6 Shelves per Unit Room: 5E118 High Density Qty: 1 Top Track -11'-9' Overall Length -48"W x 21" D - 6 Shelves per Unit Room: 5E146 Brand Name: MetroMaxi High Density with overhead track / Single Unit Storage Racks Corrosion resistant steel posts Polymer Shelving with Stainless Steel Corners Removable Shelf Mats Clean Design Microban® antimicrobial product protection helps keep shelves cleaner between cleanings by inhibiting the growth of mold, mildew, fungus, and bacteria that cause odors and stains on the shelf surface. Advanced polymer finishes provide corrosion resistance. Smooth rounded corners to allow for easier cleaning Shelves adjust in 1 Increments without disassembling Holds up to 1000lbs per shelf Able to maximize versatility with application specific to health care related equipment Ex: IV Storage & SPD items to case trays. Available with or without casters Item #3 Medical Storage Cart Quantity: 18 Salient Characteristics and Basis of Design: Stanley Innerspace Line: Pace Item Number: N33 Custom Drawer Configuration: 4 6 h, and 1 9 h drawer Dimensions: Exterior: 17.5 w x 21.25 d x 45.5 h Interior: 6 h drawer 11.45 w x 15.61 d x 5.58 h 9 h drawer 11.45 w x 15.61 d x 8.70 h Materials and Finishes Shell: HDPE core with aluminum exterior Base: 16-gauge steel with powder-coat finish Bumpers: ABS thermoplastic polymer Corner extrusions: Anodized aluminum Drawers: 18-gauge steel with powder-coat finish Work surface: Antimicrobial ABS thermoplastic polymer Drawer glides: Zinc-plated, steel ball bearing Drawer pulls: Antimicrobial ABS thermoplastic polymer Drawer fronts: ABS thermoplastic polymer Casters: Heavy duty, 5 full-swivel, ball bearing with steel plate and frame; 2 locking, 1 directional, and 1 swivel caster Easy-grip stainless steel handle (SPAPH) Additional Product Add-ons: Tray Dividers Flip up worksurface InterConnect Lock with Prox Upgrade Case Color: WH White Drawer Color: 12 RY Royal / 5 Sunset Room: storage 5E137 Item #4: F0305.14 Waiting Room Barriers Qty: 13 Salient Characteristics: To include minimum of the following specifications: Manufacture: Integra Line: Freestanding Wellness Divider Item #: WDPC1 Dimensions: 23.75 W x 52 H x 1.25 D Features: Freestanding Replaceable Components Steel Base and Uprights in Silver Powder Coat Lifetime warranty on Frame and HDPE Divider Divider Material: Transparent Polycarbonate Room: Waiting Rooms Item #5: Table, Occasional Qty: 6 Salient Characteristics: To include minimum of the following specifications: Manufacture: OFS Company Line: Strap - Street Size: 22 Round End Table Construction Powder Coated Frame Aluminum Disc Base Finishes: Top: Solid Surface - Deep Mink (DMS) Base Finish: Powder Coated / Chalk (CHLK) Overall Dimensions: 22 w x 22 D x 22 h Room: Waiting Room 5E112 Item #6- 2 Door Enclosed Fabric Bulletin Boards Quantity: 2 Salient Characteristics - 2 Door Enclosed Fabric Bulletin Boards with Satin Frame Tackable surface Size: 48"H x 60"W Manufacturer/Company: Ghent Product: Enclosed Fabric Bulletin Boards Frame Satin Aluminum Frame Shatter-Resistant Acrylic Panels Fabric: black Warranty: 10 year Made in the USA Room: 2 in Waiting Room Item #7- Double Coat Hook Quantity: 54 Salient Characteristics -Double Coat Hook: S-Series SCH-33905 Double coat hook with back plate. Length of longer hook is 3 1/8 . Length of shorter hook is 1 3/4 . Size: H=4 1/16 x W=1 x D=3 1/4 Finish: Brushed Stainless Steel KICKOFF MEETING The prime contractor(s) shall participate in a kickoff meeting within (10) days of task order issuance, virtually or in person at the VA University Park campus. Time and date will be determined by the VA point of contact. SUBMISSION OF QUESTIONS All questions must be received by February 10, 2023. All questions submitted for this solicitation must be sent electronically to the following email address: Jade.Groves@va.gov. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. SUBMISSION OF QUOTATION The contractor shall submit complete emailed electronic portable document format (pdf) or Microsoft Excel (xls) format of: Drawings (floorplans, isometrics, shop drawings, typicals, etc.) Complete manufacturer s product specifications Bill of materials tagged by CLIN/room number/department, etc. Quantity of man hours for labor/installation Product literature and warranty information Physical finish samples Price quote with separate lines for labor/installation and any fees DELIVERY and Installation Delivery and installation furniture must be managed and completed in coordination with VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the vendor s expense. A project manager or project designer and installation foreman must be onsite during installation. For furniture delivery, the combination freight/passenger elevator is available at no additional charge during normal business hours, which are 8:00am to 4:00pm Monday through Friday. All deliveries are through the loading dock and must be scheduled 2 weeks prior to delivery. The loading dock can be congested at times. For installation, the contractor/vendor is responsible for protecting the floors to and from the elevator and from the elevator to the workspace. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the furniture vendor s expense. Equipment contractor must provide and use: HEPA drills HEPA Shop-Vac Hammer drill Moving equipment Deliveries must be scheduled through the interior design office before installation. 7.1 Delivery: All orders shall be delivered Free On-Board (FOB) destination to the delivery addresses. Specific delivery/shipping information shall be determined at the individual order level. 7.2 General Requirements for Services: The dates and times for delivery, receipt and installation of furniture will be established by individual orders. Delivery, receiving and installation of furniture will be determined on the individual orders and may occur outside of normal duty hours to not interfere with patient care. When the Contractor requests to deliver, receive and/or install furniture outside normal duty hours. When these instances occur a written request shall be submitted to the VA Contracting Officer s Representative (COR) for authorization of the individual orders of this type. Written approval from the VA COR must be received before proceeding with the work. The request shall be submitted at least (5) five business days prior to the proposed performance of work, and it shall indicate the day(s), time, the amount of work, and the reason why performance is necessary outside normal duty hours. The Contractor shall be made aware of and must comply with local security policies and procedures in the task order. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA COR at least 14 days prior to work start date to ensure compliance to any local security policies. The Contractor personnel shall present a professional appearance and shall have a uniform or some method of identifying them as an employee of the contractor. A VA badge will be provided and must be worn above the waist and be visible at all times while on government property. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, Building Codes, Life Safety Codes, Occupational Health and Safety Administration (OSHA), ADA/ADAG, permits, VA design standards (www.cfm.va.gov/til/dguide.asp), and instructions required for the performance of the duties in the Statement of Work (SOW). The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement. The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer s warranty. Furniture, Design, and Installation Support Services Contract Tasks/Requirements Contractor will be required to provide basic design services and layout for commodities purchased showing system/furniture submission. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years of experience, and one year experience using contractor s software similar to that proposed for this contract. Contractor is required to provide installation drawings for furniture purchased based on field verification. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule. Contractor shall be responsible for all field measurements whether in existing spaces or new construction. Contractor shall not rely on AutoCAD drawings for final measurements. Contractor shall perform installation services per task order SOW. Contractor must have a project manager/lead installer based on project size. Project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities. Contractor may be required to remove and/or relocate existing VA furnishings in coordination with VA Logistic Management Service and Interior Designer per the task order SOW. Contractor shall be familiar with VA campuses and various VA Outpatient Clinics, regulations, loading dock locations and hours of operations. Contractor must provide Proof of Insurance. Contractor shall provide 90 Days Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature and environmental controls as not to void furniture warranties. Contractor must notify VA of the specific location of any or all stored furniture. Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises. VA COR: to be specified at delivery/task order level. Protection of Property The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work. The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. Delivery Contractor shall contact the COR at least 14 business days prior to the start of work/shipping to ensure that the building is ready for install. In the event there is a delay in delivery, Contractor must notify the assigned VA COR immediately in writing, preferably via email. Contractor shall provide the COR with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum in advance. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date. Receive and Unload If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA CO in writing, preferably via email, immediately upon identification. The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR on a daily basis. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items. Assembly and final acceptance Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each task order. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Contractor shall prevent its personnel from entering any area other than the designated work area. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The Contractor shall do a final walkthrough with COR and provide a punch list before releasing crew for the day. Jobsite Cleanliness Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility. Packing materials will not be stored in the buildings for any period exceeding 24 hours. The Contractor shall ensure its personnel eat, drink, or smoke only in designated areas. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Contractor. Warranty Items The warranty of an item is to start on the date of acceptance of the products/services by the Government VA COR.. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor. [End of Statement of Work]
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