Inactive

Pittsburgh, PA VAMC Phenolic Lockers The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of meeting th... Pittsburgh, PA VAMC Phenolic Lockers The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of meeting the following minimum requirements and salient characteristics below for a brand name or equal Phenolic Lockers located in the VA Medical Center, Pittsburgh, PA. VETERAN AFFAIRS MEDICAL CENTER, Pittsburgh, PA STATEMENT OF WORK GENERAL SCOPE The government is in the process of acquiring phenolic lockers for our employees, as well as labor support for installation and removal/ disposal of existing lockers. Product will be delivered to our University Drive C, Pittsburgh, PA 15240 campus, as specified in this document. A brief overview of the requirements, attachment A, will include detailed drawings and items specifications are below: UNIVERSITY DRIVE, Building 1, Ground Floor AA111 and AA112 Remove existing Lockers 16 lockers to be removed and discarded from room AA111 11 lockers to be removed and discarded from room AA112 Note: Existing lockers to be disposed of off VA property Verify dimensions of existing space and compare with specification Install new locker base, lockers, sloped top and coat hooks. PERFORMANCE REQUIREMENTS The contractor shall provide and be responsible for the technical assistance, development, and generation of final specifications. Furniture delivery [at University Drive C | Pittsburgh, PA 15240] will be required for install on 09/30/2022. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new lockers, until final acceptance by Alisha Hilty (Alisha.Hilty@va.gov). Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacture for manufacturing and delivery according to VA project schedule. Contractor shall provide all necessary materials, equipment, labor, supervision and management to: (A) coordinate delivery; (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises. Upon award, the VA will require a copy of the bill of materials. A project manager or project designer and installation foreman must be onsite during installation. Provide maintenance manuals for all products specified. Contractor and any sub-contractor working for the contractor shall comply with all regulations in reference to OSHA, COVID-19 guidelines and VA Pittsburgh Healthcare System Medical Center Requirements Contractor and any sub-contractor working for the contractor in performance of this contract must provide neat, clean and well-groomed personnel. Appropriate and professional attire shall be worn at all times. Athletic and athletic-style garments (i.e., jogging suits, sweat suits, running short, T-shirts) shall not be worn by contractors or their employees. Steel-toed shoes recommended. Hard hats or other protective gear may be required in some areas of the hospital. Contractor and any sub-contractor are expected to use appropriate language. Obscene language is not permitted, and all individuals are expected to be courteous. This requirement includes any conversation that can be overheard on federal property. There is a zero-tolerance policy for sexual harassment (implied, verbal, suggestive or physical). Contractor shall follow the following VHA Directive for Flu Vaccination and Tuberculosis Screening: VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers and trainees who work in VA locations. HCP covered by the policy are expected to receive annual influenza vaccinations. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff are compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: Documentation of vaccination, e.g., signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting a vaccination. Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccination. Annual certification that all contract staff performing services at VA facilities are in compliance with VHA Directive 1192. This is to be submitted to Contracting Officer s Representative (COR). VHA Directive 2011-036 requires that all contractors must certify annually to the Contracting Officer s Representative (COR) that all contractor employees working at VA facilities have a documented screening for latent tuberculosis within the last 12 months. If screening for latent tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. Contractor employees that fail to meet this requirement will not be permitted to work at VAPHS facilities and may be asked to leave VAPHS property without notice until the requirement is met. PRODUCT UNIVERSITY DRIVE, Building 1, Ground Floor AA111 and AA112 Phenolic lockers Requirements: Basis of design: ASI Traditional Plus Phenolic Lockers Phenolic construction Double Tier 72 high x 12 wide x 15 deep-To fit space and maintain required clearances 4 base to be provided with lockers 10-Year warranty for lockers ½ construction throughout Self-latching door 2- coat hooks per locker Number plates-refer to drawing Full perimeter ventilation Sloped top Fillers as needed Stainless steel brackets and fasteners Water resistant Corrosion resistant Anti-microbial SUBMISSION OF QUESTIONS All questions must be received by TBD. All questions submitted for this solicitation must be sent electronically to the following email address: Hanna.Karmazyn@va.gov. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. SUBMISSION OF QUOTATION The contractor shall submit complete emailed electronic portable document format (pdf) or Microsoft Excel (xls) format of the following for review of design concept: Drawings (floorplans, isometrics, shop drawings, typical, etc.) Complete manufacturer s product specifications Bill of materials tagged by CLIN/room number/department, etc. Quantity of man hours for labor/installation Product literature and warranty information Physical finish samples (to match existing product) Price quote with separate lines for labor/installation and any fees DELIVERY, INSTALLATION AND REMOVAL OF EXISTING FURNITURE Delivery, installation/configuration and removal of existing furniture must be managed and completed in coordination with VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the vendor s expense. A project manager or project designer and installation foreman must be onsite during installation. For furniture delivery, the combination freight/passenger elevator is available at no additional charge during normal business hours, which are 7:00am to 3:30pm Monday through Friday. All deliveries are through the loading dock and must be scheduled 2 weeks prior to delivery. The loading dock can be congested at times. For installation, the contractor/vendor is responsible for protecting the floors to and from the elevator and from the elevator to the workspace. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the furniture vendor s expense. Equipment contractor must provide and use: HEPA Drills with Dust extraction tube kit, with hose HEPA Shop VAC that shall allow the attachment of a dust extraction attachment Hammer Drill Pallet jack, dolly and related common moving equipment Vehicles Van, Standard Box Truck and 20 Box Truck, or vehicles that are suitable in size, capacity and number to meet project needs. Deliveries must be scheduled through the interior design office before installation. Final location(s) for any existing furniture not being disposed of will be provided by VA representative prior to furniture delivery. 7.0 CONTRACTOR IDENTIFICATION REQUIREMENTS All contractor and sub-contractor personnel who will be working on VA Property are required to obtain the appropriate VA Identification. Identification requirements are listed below. Definitions: Common Area An area of the medical center with unrestricted public access. Construction Area An area of the medical center in which construction is being performed, is designated as a contractor controlled work area and has been turned over for the contractor s exclusive use in completing project work. Areas such as electrical rooms, mechanical spaces, etc. which are accessed periodically for construction, but which are still maintained by VA are considered controlled areas. Controlled Area Any area of the medical center that does not meet the definition of a Common Area. Personnel who will work for no more than thirty (30) total calendar days during the life of this project, and who will require access to only common or construction areas during that thirty (30) day period to complete project work are required to obtain a Laminated Contractor Badge from the project COR or VA Police. A laminated badge will be issued for a total length of no longer than one (1) week (7 calendar days) at a time. At the end of a one (1) week period, the badge must be returned to the COR. At that time the COR will reissue the badge for the next period if needed. To receive a badge each contractor and sub-contractor employee must provide the COR with a valid photo ID as well as their personal contact information including a valid telephone number. Contractor personnel who are issued a Laminated Contractor Badge are not permitted to enter a controlled area under any circumstances. Accessing any such area without the proper identification will result in immediate removal of the employee from the site. Any employee removed for this reason will be permanently prohibited from returning to the VAPHS as a contractor on future work. Personnel who will work for more than thirty (30) total calendar days during the life of this project, and who will require access to only common and construction areas during that period to complete project work are required to obtain a VA issued Flash Badge from the VA PIV office. Upon formal request the COR will initiate the process for obtaining this ID. As part of this process each person requiring the badge will be required to attend up to 4 separate meetings of up to 1 hour in duration each. The COR will provide the approximate meeting dates and times to the contractor after the NTP is issued. Each person will be required to provide VA PIV office personnel with detailed personal information such as address, phone number, social security number, etc. Personnel must also be able to provide one form of valid ID (state driver s license or US Passport), and personnel must have their photograph taken for the ID. If any person fails to complete the process for obtaining a Flash Badge by failing to complete any required part of the process, or if that person is determined to be ineligible to obtain the required ID that person will be removed from the site and not permitted to perform any work onsite until the proper ID is obtained. Contractor personnel who are issued a Flash Badge are not permitted to enter a controlled area under any circumstances. Accessing any such area without the proper identification will result in immediate removal of the employee from the site. Any employee removed for this reason will be permanently prohibited from returning to the VAPHS as a contractor on future work. Personnel who will work for any length of time during the life of this project and who will require access to controlled areas or any areas where Personally Identifiable Information (PII) is stored are required to obtain a VA issued Non-PIV Badge from the VA PIV office. Upon formal request the COR will initiate the process for obtaining this ID. As part of this process each person requiring the badge will be required to attend up to 5 separate meetings of up to 1 hour in duration each. The COR will provide the approximate meeting dates and times to the contractor after the NTP is issued. Each person will be required to provide VA PIV office personnel with detailed personal information such as address, phone number, social security number, etc. Personnel must also be able to provide one form of valid ID (state driver s license or US Passport), personnel must submit their fingerprints and agree to have a background investigation performed. Personnel must also have their photograph taken for the ID. If any person fails to complete the process for obtaining a Non-PIV Badge by failing to complete any required part of the process, or if that person is determined to be ineligible to obtain the required ID that person will be removed from the site and not permitted to perform any work onsite until the proper ID is obtained. The Non-PIV will not permit contractors to access VA information systems or any PII. The Non-PIV will also not permit contractors to access secure locations, which will be defined by the COR at the NTP. When a person leaves this project and no longer needs their ID, it must be immediately turned in to the COR. At the conclusion of this project, all IDs must be accounted for and turned in to the COR as a requirement for contract closeout. Final payment will be withheld until all IDs are returned or accounted for. Under no circumstances are personnel permitted to take their ID with them to another VA Medical Center. IDs also cannot be taken to subsequent VAPHS projects. The ID issued for this project must be returned at the conclusion of this project. All personnel must display their issued badge on the top half of their body, (above the waist) at all times. Failure to do so will result in removal from the site until an ID is properly displayed. If a Flash Badge or Non-PIV is lost, stolen, or if personnel fail to turn one in, a report must be filed by the contract superintendent with the VA Police who will in turn notify the PIV office. Contact the COR on the process to fill out an official report if necessary. If a contractor has a need for a replacement ID, the process listed above shall be restarted for the appropriate ID at no additional cost to the government. If any contractor personnel, for any reason, cannot obtain the ID required to accomplish their contract work, they will not be permitted to work on this project and must be replaced at no additional cost to the government with someone who can qualify for the required ID. The VA will pay all costs associated with generating and producing the ID. As noted in the sections above the contractor is responsible, as part of their contract, for ensuring personnel and information are made available to the VA at the requested times to allow for timely processing of the ID. Labor hours incurred by the contractor as part of complying with this section are to be provided as part of this contract at no additional cost to the government. This includes any labor hours incurred as a result of lost/replacement IDs. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 334614 (size standard of 1250 employees). Please answer the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (12) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to hanna.karmazyn@va.gov no later than, 4:00 PM Eastern Standard Time (EST) on June 10, 2022. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist Hanna Karmazyn. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Specialist at hanna.karmazyn@va.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.