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Sources Sought Notice Sources Sought Notice Page 7 of 7 Sources Sought Notice Page 4 of 7 This is a Request for Information Only. This Request for Information (RFI) is intended for information and pla... Sources Sought Notice Sources Sought Notice Page 7 of 7 Sources Sought Notice Page 4 of 7 This is a Request for Information Only. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation. The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing the FOLLETT BRAND NAME refrigerators and freezers with the specific descriptions listed in the STATEMENT OF NEED below. STATEMENT OF NEED Title of Project: Follett refrigerators and freezers for activation of new Laboratory at Lebanon VA Medical Center. Scope of Work: The vendor shall provide all resources necessary to accomplish the deliverables described in this statement of need (SON), except as may otherwise be specified. The refrigerators must be in compliance with CLIA guidelines and FDA regulations. The freezer must be in compliance with Joint Commission and FDA regulations. The contractor shall provide installation for all Follett refrigerators, freezers and combination refrigerator/freezers. Background: The Lebanon VA Medical Center is building a new laboratory to accommodate expansion of services in Pathology, Histology, Microbiology, Blood Bank, Urinalysis, and COVID 19 testing modalities. Performance Period: Delivery and installation shall occur within 30 days of contract award. The need date is June 1, 2022. Type of Contract: Firm Fixed Price Delivery Order General Requirement: The Lebanon VA requires lifecycle replacement and additional Follett refrigerators, freezers, and combination refrigerator/freezers for the new Laboratory. Product Quantities: Follett undercounter refrigerators: quantity- 4 units Follett double door refrigerator: quantity- 1 unit Follett single door upright refrigerators: quantity- 2 unit Follett lab refrigerator with freezer: quantity- 3 Follett lab freezers: quantity- 2 Follett Glycerin: quantity- 16 oz. Specifications: Follett undercounter refrigerators-Dimensions not to exceed 30x30x30. Part # REF4P-0R-00-00 Stainless Steel interior/exterior 3.9 cu ft capacity Exterior LED digital temp display Auto defrost every 8 hours Cabinet temp remains within 1C (1.8F) with frequent door openings Flexible internal storage configuration Includes two epoxy-coated wire shelves Antimicrobial and UV product protection added to molded plastic façade Hinge location- right Keypad not required Audible and visual high/low temperature, door open, power failure, low battery alarms Follett double door refrigerator- Dimensions not to exceed 55x32x76. Part # REF45-LB-00000G Stainless Steel interior/exterior Capacity no larger than 45cu ft. Dual pane locking glass doors with hinges on the outside Touchscreen digital LCD temperature display with integral data logging User-programmable alarming and monitoring functions 8 epoxy-coated adjustable shelves Top temperature probe Audible and visual high/low temperature, door open, power failure, low battery alarms Follett single door upright refrigerators-Dimensions not to exceed 33x34x67. Part # REF20-LB-R0000G 19.7 cu ft Stainless Steel interior/exterior 4 epoxy-coated adjustable shelves Casters for ease of movement Hinge location- right Full glass door LCD touchscreen Audible and visual high/low temperature, door open, power failure, low battery alarms Follett lab refrigerators with freezer-Dimensions not to exceed 33x34x79. Part # REFFZR16-GS REF:11.5 cu ft REF: 2 to 14 C REF: auto defrost FZR: 4.8 cu ft FZR: -20 to -30 C FZR: manual defrost (standard) Glass windows Audible alarm Audible and visual high/low temperature, door open, power failure, low battery alarms Follett lab freezers-Dimension not to exceed 30x33x79. Part # FZR20-LB-RHT00S Laboratory grade frost free freezer testing reagents at the temperature of -18°C to -30°C. Single solid door. Castors for easy moving. Non-corrosive, non-flammable, non-explosive. Bacteria-resistant powder coating. 4 shelves minimum Digital temperature read-out and audible alarm indicator with continuous battery backup during power failure. A push button test feature that physically heats the alarm probe to simulate over temperature conditions used for daily temperature checks. Power failure and door ajar audible alarms. CDC-free refrigerant. Stable air flow for temperature uniformity. Audible alarm Top and bottom temperature probes Follett Glycerin Part # 00959296 16 oz. bottle Delivery: Upon completion of Laboratory construction site, COR shall provide vendor with site plans and coordinate a site visit for delivery and installation planning purposes. The Contractor shall deliver and install all equipment required under this SON within thirty (30) calendar days or less from the date of award, unless otherwise directed by the COR. Electrical component: 208 volt electric on site. Please refer to P11 Electrical Riser Diagram. The Engineer will need to perform a safety check and enter the equipment into the system for annual Preventative Maintenance (PM) Checks. Placement in the Laboratory shall be coordinated through the Contracting Officer Representative (COR). Delivery of equipment shall be made to: Lebanon VA Medical Center, 1700 S. Lincoln Ave. Lebanon, PA 17042. Access to an unloading dock will be available. Delivery and installation shall be coordinated at least 72 hours prior to required delivery/installation date with the Contracting Officer Representative (COR). Please contact the COR with any questions or concerns. Work is to be performed at the location Monday through Friday between the hours of 7:00 AM and 4:00 PM. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 333415\, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. The Small Business Size Standard for this NAICS code is 1250 employees. PLEASE ANSWER THE FOLLOWING QUESTIONS (1) Please indicate the size status and representations of your business in accordance with the NAICS code 333415, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.) (2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number. (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;   Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice;  Provide the items of a small business (4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (7) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (8) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (9) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (10) Please provide your DUNS number. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10. Telephone responses will not be accepted. Responses must be received via email to Contract Specialist at Derrick.Maruski2@va.gov no later than 3:00 PM Eastern Standard Time on April 7, 2022. This notice will help the VA in determining available potential sources only.  Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.   If a solicitation is issued, information will be posted on the Contracting Opportunities web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award.  This notice does not commit the government to contract for any supplies or services.  The government will not pay for any information or administrative cost incurred in response to this Request for Information.  Information will only be accepted in writing by e-mail to Derrick L. Maruski, Contract Specialist at Derrick.Maruski2@va.gov  DISCLAIMER  This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly.  Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.  Responders are solely responsible for all expenses associated with responding to this RFI. End of Document