Inactive

PRE-SOLICITATION NOTICE PEGASUS RACK SYSTEM This is a Pre-Solicitation Notice for the Department of Veterans Affairs, Network Contracting Office (NCO) 4, to provide a Pegasus Rack System to the Wilkes... PRE-SOLICITATION NOTICE PEGASUS RACK SYSTEM This is a Pre-Solicitation Notice for the Department of Veterans Affairs, Network Contracting Office (NCO) 4, to provide a Pegasus Rack System to the Wilkes-Barre VA Medical Center located in Wilkes-Barre, PA. The full solicitation will be posted on the Contract Opportunities website at www.beta.sam.gov on or about December 15, 2021. The full solicitation will be an 100% Total Small Business Set-Aside. The North American Industry Classification System (NAICS) for this procurement is 337215, Showcase, Partition, Shelving and Locker Manufacturing. The small business size standard is 500 employees. Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package. Any amendments issued to this solicitation will ONLY be available on this site. Offerors are advised that they are responsible for obtaining all amendments. All questions must be submitted in writing to the Contracting Officer at jennifer.cutshall2@va.gov. No telephone inquiries will be accepted. This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any quotes or proposal preparation costs. The Government is not obligated to issue a solicitation because of this notice. No other information is available until issuance of the solicitation. All interested parties must be registered in System for Award Management (SAM) pursuant to applicable regulations and guidelines prior to award. Registration information can be found at www.sam.gov. The point of contact is Contracting Officer, Jennifer Cutshall, email: jennifer.cutshall2@va.gov.

Inactive

Page 1 of 2 The following is a Sources Sought/Request for Information notice. This posted notice is not a Pre- Solicitation or Solicitation document. The government is not currently soliciting bids, q... Page 1 of 2 The following is a Sources Sought/Request for Information notice. This posted notice is not a Pre- Solicitation or Solicitation document. The government is not currently soliciting bids, quotes or proposals at this time; however, reserves the right to do so at a later date. The Wilkes Barre VAMC, Wilkes Barre, PA, has a future BRAND NAME ONLY requirement for a Pegasus Rack System. monitors. The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new Pegasus Rack System carts from the manufacturer until final acceptance. Project phasing and scheduling requirements to include planning, manufacturing, project management and installation. The awardee shall not place any orders without prior consent by the VA interior designer. The awardee shall not place any orders in advance of the required delivery date. Final order sign-off prior to manufacturer submittals must be given by the VA designer. Cancellation deadlines, and any penalties to the VA, must be clearly stated in your response with a valid manufacturer contact name for confirming this information with. Provide maintenance manuals for all products specified. PRODUCT General All finished surfaces shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Carts shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. PRODUCT REQUIREMENTS PEGASUS RACK SYSTEM Line Item Description/Part Number* Qty 1 Frame (26"D x 74"H) (U Type) (Each) F74-U 181 2 Lateral Support Set- U Type (Set) LS-U-SET 147 3 Bottom Plate for U Rack (40cm) (Each) FR-BTPLT-U40 147 4 Basket Support (Horizontal) for U Frame (Pair) BR-U-H 1,029 5 10cm Deep Basket (Each) B104060 441 6 20cm Deep Basket (Each) B204060 441 7 Basket Stop (Set) BSKSTP 882 8 40x10 Divider (short) (Each) D1040 330 9 60x10 Divider (long) (Each) D1060 210 10 40x20 Divider (short) (Each) D2040 220 11 60x20 Divider (long) (Each) D2060 210 12 Locks for Dividers (Each) DIVLCKS 1,000 13 16x24 Poly Shelf w/Divider Slots (Each) SHLF-POLY-H 147 14 Shelf Divider (Poly) (Each) SHLF-DIV-PL 147 15 Vinyl Label Holder (Credit Card Size) (Each) LBLHLD-CC 1,500 16 On-Site Rack Assembly & Basket Planning for New Storage Racks 1 17 On-Site Standard Basket Planning and Rack Setup for Exisitng Storage Racks to Accommodate New Quantities and Growth. Move of existing Racks to new location and Interconnect existing with new Pegasus racks. 1 Salient Characteristics of Pegasus Rack System: Shall be constructed from 1 tubular, galvanized, powder coated steel in color cream RAL #9001 or material of equal strength and durability and interconnect with existing equipment. Rack units should be of the following dimensions. 26 1/8 deep by 18 wide by 78 high to interconnect. Shall have non marking casters with a minimum diameter of 2.5". Shall have Interconnect bottom support & solid plate to prevent mop splashes to lower supplies. Shall use support rails or telescopic slides capable of supporting heavy consumable medical supplies (e.g. bags of intravenous [IV] fluid). Some examples of acceptable materials may include injection molded acrylonitrile butadiene styrene (ABS) or ball bearing reinforced telescopic slides. Racks shall be able to hold up to 9 dividable bins or 9 instrument trays on rollers per section. Shall support bins of varying depths constructed of injection molded acrylonitrile butadiene styrene (ABS) with the dimensions of 40cm x 60cm. Bins shall be of open design to minimize dust collection, except for having solid bottoms on carts. A minimum of three bin heights is required with at least a 2.5 cm difference in height between each size (e.g. 5cm, 10cm, and 20cm). Bins must be machine washable able to withstand PH neutral and slightly alkaline detergents and disinfectants. The bins must be heat resistance with a max continuous of 70C and max short term of 90C. The maximum load per bin is 40 kg. Shall include adjustable bin levels to maximize storage capacity with adjustments at 6.5 cm. Shall include only horizontal basket rails for maximizing storage capacity. The rails should be of the type which will allow for the baskets to be placed on an angle of 30 degrees or more for easy access and enhanced viewing of supplies once the baskets are extended out at full length. Permanently angled baskets are not acceptable as it does not allow for the maximization of storage space. Shall include dividers in each bin which can be customized to various lengths. Shall include divider locks that lock into the bin to eliminate any divider movement. Shall include 2 bin stops to prevent a bin from falling when pulled out. Bin shall be modular and spacing easily adaptable to accommodate future inventory growth and/or item proliferation. Shall not require any special installation requirements that affect the structure of each supply room, including but not limited to special flooring, wall reinforcement, height of ceiling/clearance, and sprinkler code requirements. All open high density storage must have a max height of 198cm. Baskets must have ergonomic grip handles. The handles should be constructed of injection molded acrylonitrile butadiene styrene (ABS) and should fit securely across the front ledge (lip) of each basket and shall be easily gripped to assist in the movement of the basket in and out. Turn-Key Installation Requirements: Pegasus Rack System Assembly, Bin Planning and final acceptance Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized. The contractor shall install all items in accordance with each requirement statement and basic component floorplan designed and provided by the contractor per the SOW. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions. Contractor shall prevent its personnel from entering any area other than the designated work area. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes. The contractor trained staff must be provided with knowledge of SKU s and categories for bin set up. Bin planning shall include placement of supplies and dividers. Pegasus technician will assist with facility staff in placing barcodes. All installers are required to be vendor employees and not sub-contractors. Final approval of bin configuration will be provided by the VA Department Head or his/her designee. The Contractor should provide an adequate quantity of each bin size to slot the current SKUs and an additional 10% SKUs based on this SKU count. The vendor shall provide a plan for resources necessary for the project. The plan shall identify at a minimum critical date for ordering, product moves, deliveries, installation timelines. Installation time frame for completion of all work once started on site will be approximately 30-45 days from start date, excluding holidays or facility delays. Each SKU is required to be labeled. A clear 1x3 vinyl pouch is required to attach the GIP barcode label to the bin in front of the SKU location. The flow of the carts should be starting with number 1 consecutively. Supply Chain staff will provide direction of flow to Pegasus during installation. The Department Head or designated representative will approve the final room set-up. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The Contractor shall do a final walkthrough with VA Interior Designer and provide a punch list before releasing crew for the day. Pegasus Rack System Bin Set-up Contractor will physically configure the bins with supplies selected by Supply Chain Management Service while the configuration input will come from assigned nursing staff. Each bin shall be configured in near proximity to the existing supply rooms to minimize time during the bin planning. Each rack will then be labeled using the required labeling scheme (style, font, color, etc.) and SKU documentation. Final approval of bin configuration will be provided by the VA Department Head or His/her designee. Racks/bins will need to be moved as required to support a progressive build model. Racks/bins will require staging at the receiving dock and/or Supply Chain Management Service until the space is available in the clinical units. Exact staging locations, if required, will be identified by Supply Chain Management Service staff. Depending on the clinical unit, the storage space availability will vary SKU counts by room/department will be provided by Supply Chain Management Service staff at the delivery order level. The Contractor should provide an adequate quantity of each bin size to slot the current SKUs and an additional 10% SKUs based on this SKU count; this is to account for SKU fluctuation that occurs in the supply room during normal business. Using validated SKU list and periodic automatic replenishment (PAR) levels provided by Supply Chain Management Service, configure storage hardware to accommodate each SKU and the planned inventory level with input and approval from clinical staff and/or Supply Chain Management Service staff. Configure basket compartments so supplies are easily visible by Supply Chain Management Service during ordering and replenishment. Supply Chain Management Service staff will provide finalized PAR levels to correspond to the SKU list prior to supply room configuration. Items may be in the storage room at the time of installation which were not on SKU list provided by Supply Chain Management Service. This may be due to changes in department policy and workload. If these constitute less than 10% of the SKUs in the room and will continue to be stocked in the department, the contractor shall configure them into the shelf. Additional shelves are built into estimates to account for changes such as these. Liquids shall be stored in the lowest bins. Existing racks will have solid trays on the bottom. Sterile supplies shall be stored on racks above non-sterile supplies. Supply Chain staff will direct Pegasus staff which supplies are sterile and non-sterile to accomplish this. Deliverable 1. Installation Design The Contractor shall provide a plan for resources necessary for the project. The plan shall identify at a minimum critical date for ordering, product moves, deliveries, installation timeline. Each SKU is required to be labeled. A vinyl pouch or other device is utilized to attach the label to the bin in front of the SKU location. Deliverable 2: Tear Down, Removal, Reuse/Disposal of Existing Shelving Existing Equipment in the Supply Rooms/Departments Items not related to supply (such as gas cylinders, linen carts, hospital equipment) will be removed or relocated by the local department and/or Supply Chain Management Service personnel to provide additional space to build the racks if necessary. Displaced items from supply room/area by Contractor must also be out of the way so not to disrupt the daily operation of clinic staff. Supply Room Materials in Excess of PAR, The Facility is responsible to remove the supplies in excess of PAR values (as identified by the Supply Chain Management Service leadership) from the supply rooms/departments to a central storage location (location to be determined by Supply Chain Management Service staff). Existing Shelving Disposal: The Contractor shall be responsible to relocate the existing shelving from the supply room to a central location (location to be determined by Supply Chain Management Service staff). Supply Chain Management Service will coordinate the material s disposal through DRMO. Miscellaneous Requirements One or more on-site visits by the Contractor are required to ensure understanding of the current operations and business requirements prior to system delivery. The Contractor shall be responsible for verification of all final critical dimensions and supply room locations prior to installation. A site visit will be coordinated prior to start of installation. The Contractor will be held liable for any damage caused to the building during installation, storage, and removal of systems by the contract employees. Minor on site set-up and adjustments will be made by the Contractor in coordination with VA logistics personnel. The Department Head or designated representative will approve the final room set-up Responses to this notice shall include: Company Name Address Point of Contact Phone Number Email Address DUNS Number CAGE Code Tax ID Number ** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service disabled veteran owned (SDVOSB) and veteran owned (VOSB), who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified in VetBiz Registry as follows to be considered: http://www.vip.vetbiz.gov/. Please provide answers to all questions below regarding your firm s Socio-Economic status pursuant to North American Industrial Classification Code (NAICS) 337215: 1. Is your business a small business under NAICS 337215? YES ______ NO ______ 2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______ 3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______ 4. Is you firm a certified HUB Zone firm? YES ______ NO ______ 5. Is your firm a Woman Owned business? YES ______ NO ______ 6. Is your firm a Large Business? YES ______ NO ______ 7. Do you have a GSA/FSS schedule for these items? YES______ NO______ Schedule Number: ___________________ Expiration Date: _____________________ Please provide a capability statement as well as any relevant literature addressing your organization s ability to supply the required items. Also, please include a point of contact name, phone number and email address. Note: Questions regarding this notice should be addressed to Jennifer Cutshall via email only. NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT. Please submit all responses to this notice via e-mail to: Jennifer Cutshall Contracting Officer Jennifer.Cutshall2@va.gov Responses to this Sources Sought Notice are required by no later than Wednesday, December 8, 2021 at 12:00 PM EST. End of Document