Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

This is a Combined Synopsis/Solicitation is for a SKYPLATE Detector Replacement, Philadelphia VA Medical Center, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subp... This is a Combined Synopsis/Solicitation is for a SKYPLATE Detector Replacement, Philadelphia VA Medical Center, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. (ii) The solicitation number is 36C24421Q0589 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05 dated 3/10/2021. (iv) This solicitation is set aside 100% Total Small Business Set-Aside and the associated NAICS code 334516 has a small business size standard of 1000. (IV) Schedule of Requirement/CLINS (v) Statement of Work/Salient Characteristics Statement of Work: BRAND NAME - PHILIPS SKYPLATE DETECTOR (Replacement) ___________________________________________________________________________ STATEMENT OF WORK The Department of Veterans Affairs, Philadelphia VA Medical Center, has a Brand Name requirement for a SKYPLATE Detector. BACKGROUND: CMC VAMC Diagnostic Radiology Department has a bona fide requirement to procure a replacement for a Philip SKYPLATE Detector that will be in conjunction with the hospital s portable x-ray machine. The current detector is considered inoperable due to improper handling by the hospital s staff. The SKYPLATE Detector is an imaging receptor that is key for the functioning of the facility s Philips Healthcare X-Ray machine. This equipment part is mandatory, because the portable x-ray machine cannot take an image without it in place. The equipment is designed to provide high-resolution imaging, so that x-rays can be taken that achieve (DQE) Detective Quantum Efficiency. SCOPE OF WORK: This SOW covers the following activities and deliverables which includes the manufacture and delivery of one replacement SKYPLATE Detector to be used with the Diagnostic Radiology Department s portable X-Ray scanner. ITEM NO. PART NO. DESCRIPTION/SUPPLIES/SERVICES UNIT PRICE TOTAL AMOUNT 0001 4512-134-72142 SKYPLATE (REPLACEMENT) TOTAL SALIENT FEATURES: (Brand Name): Philips Healthcare SKYPLATE Part No. 4512-134-72142 The dimensions of the SKYPLATE must be size Large, 35 cm x 43 cm or 14" x 17 . Ability to transmit images remotely to the Philips iSite/Intellispace system. Lightweight and designed for high-resolution imaging. Must be new. Must include rechargeable battery. Training and Installation: Training and installation not required by Vendor. Manufacture Distribution Letter Required: Yes Delivery: All items must be FOB Destination, 30 Days ARO, to the following location: Philadelphia VA Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 Monday Friday from 8:00am 4:00pm (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp 52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016) (End of provision) Grey Market Items- Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of provision) (ix) Evaluation of this requirement will be based on PRICE and PAST PERFORMANCE. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End of Clause) CLAUSES: 852.219-33 Non-Manufacturer Rule (MAR 2020) (JUN 202) (DEVIATION) 852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212-70 Provision and Clauses Applicable to VA Acquisition of Commercial Items 852.212.-71 Gray Market Items (APR 2020) 852.212-72 Gray market and Counterfeit Items (MAR 2020) (DEVIATION) 852.219-6 VA Notice of Total Small Business Set-Asides (NOV 2020) 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATIONS) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items (MAY 2019) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-6 Notice of Total small Business Set-Aside (NOV 2020) 52.219-14 Limitations on Subcontracting (MAR 2020) 52.219-28 Post Award Small Business Program Representation (NOV 2020) 52.219-33 Nonmanufacturer Rule (MAR 2020) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-3 Convict labor (JUN 2003) 52.222-19 Child labor Cooperation with Authorities and Remedies (JAN 2020) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-36 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50 Combating Trafficking in Persons (OCT 2020) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act- Israeli Trade ACT (JAN 2021) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer-System For Award management (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.beta.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) This is an open-market combined synopsis/solicitation for equipment as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). (xvi) Quotes must be emailed to Louellen.Butler@va.gov and received no later than 01:00 P.M. EST on Thursday, April 29, 2021. Quote may be submitted on this document or the vendor s own form. Please include Point of Contact name, phone number, and email with response. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to Louellen.Butler@va.gov will be accepted. Point of Contact Any questions or concerns regarding this solicitation should be submitted in writing to the Contracting Officer, via email to Louellen.Butler@va.gov.