Inactive

SOURCES SOUGHT NOTICE LINE PUMPING AND GREASE TANK CLEANING FOR FOR THE PHILADELPHIA VAMC This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purpo... SOURCES SOUGHT NOTICE LINE PUMPING AND GREASE TANK CLEANING FOR FOR THE PHILADELPHIA VAMC This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No quotes are being requested or accepted at this time with this notice. The intent of this Sources Sought Notice is to identify potential Small Businesses especially any SDVOSB/VOSB any and other business size offerors capable of providing Bibliographic Management Software Services as listed in the Statement of Need (See Below). The North American Industry Classification System (NAICS) code being considered for this procurement is 562998, all other Waste Management Services Code (PSC) is S222, Housekeeping services-waste treatment/Storage. This is for the VA Healthcare Center in Philadelphia, PA 19104 Below is a draft copy of the Statement of Work (SOW). Responses to this notice should include the following: 1. Company name 2. Data Universal Numbering System (DUNS) number 3. Company s address, 4. Point of Contact information (i.e. title, phone number and email address) 5. Company s capability to meet this requirement and any pertinent information which demonstrates the company s ability to meet the above requirements. 6. GSA Federal Supply Schedule contract number, if within scope of this effort (if applicable). Company s type of business (small or large) and socioeconomic status whether Service Disable Veteran Owned, Veteran Owned, Hubzone, 8(a), Women Owned, Small Disadvantaged, etc. If applicable, Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in www.VetBiz.gov , and be able to meet the limitation on subcontracting in accordance with 13 CFR 125.6; if applicable. All responses shall be submitted in writing via email no later than 8 am EST, on November 18th, 2020 to Mr. Jeffrey Pruett at Jeffrey.Pruett@va.gov SUBJECT LINE: Line Pumping and Tank Cleaning E-mail: Jeffrey.Pruett@va.gov. Facsimile or telephonic responses will not be accepted. Simply responding as an interested party in www.fbo.gov does not constitute your company as a source. Offeror must provide the above requested information. After review of the responses to this sources sought notice, a solicitation announcement may be published on the FBO website in the near future. Responses to this source s sought announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the forthcoming STATEMENT OF WORK BACKGROUND The Corporal Michael J. Crescenz Veterans Affairs Medical Center (CMC VAMC) operates several grease tanks to capture grease before entering the sewage system. A preventive maintenance services contract is necessary to ensure that the grease is removed, the tanks and lines are cleaned, the sewer and storm sewer lines and manholes are water jetted as prescribed at the intervals listed below. In order to provide these preventative and maintenance services, the Contractor shall furnish all parts, services, tools, equipment, labor, facilities, transportation and supervision. CONTRACTOR RESPONSIBILITIES The Contractor shall provide the manpower, materials and equipment to clean the grease tanks, floor drains and lines, sewers and storm lines located at the CMC VAMC (3900 Woodland Ave, Philadelphia PA 19104) and the Continuing Life Center (CLC) located at 3461 Civic Center Blvd. Listed below is the specifics and the intervals in which they are required for the preventive maintenance services under this contract: water jetting sanitary and storm sewer lines, floor drains, pumping and cleaning of grease tanks, traps and lines, for the CMC VAMC and the CLC (building #30), and cleaning of the employee garage sand traps 3. PERIOD OF PERFORMANCE: The period of performance for this contract shall be from Date of Award for 12 months with four (4) twelve-month options to extend the contract. 4. EQUIPMENT LOCATIONS AND LIST: a) Grease tanks (5 in total); Building # 1, the Canteen located on the first floor has three (3) 40-gallon interior grease tank and three (3) floor drains throughout the kitchen, prep area and steam stations. The pumping and cleaning of the grease tanks as well as the waterjetting of the traps and lines (approximately 100 per line) originating from the three (3) floor drains is required monthly. Building #2, originating from the Main Kitchen on the ground floor has one (1) 1,000-gallon grease tank. It is located inground just outside loading dock #2. The pumping of the grease tanks as well as the water jetting of the traps and lines is required quarterly (4 times a YR). CLC / Building # 30, has one (1) 1,200-gallon grease tank. It is located in the ground outside the loading dock of the CLC by the rear parking lot. The pumping of the grease tank as well as the water jetting of the traps and lines (approximately 100 per line) originating from the five (5) floor drains is required quarterly (4 times a YR). located in BA100 BASEMENT OF BUILDING #30. Vendor will pump out and clean each grease tank, jet each grease trap and line going to the grease holding tank. b) Sewer Mains and Manholes CMC VAMC sanitary sewer mains and manholes will be service annually (1 time a year). Originating at the Bravo Gate at Woodland Ave. to Charlie Gate exiting at University Ave (10 total). Vendor will waterjet sanitary sewer mains from manhole to manhole and spray down the inside of the manholes. CLC or Building #30 sanitary sewer is located in the lower parking lot along University Ave. Waterjet Jet and spray down manholes from the building to the last manhole before the university Ave. Vendor will waterjet jet inlet lines and spray down sewer manholes. CMC VAMC storm sewer mains and manholes are an annual (1 time a year) requirement. These two (2) sand traps and storm drain are located in the employee garage. Vendor will waterjet from manhole to manhole and spray down the inside of each manhole after jetting is complete. Vendor will jet sand pits and spray down manholes after water jetting is complete. 5. REPORTS Following the on-site maintenance visit, the Contractor shall provide a written report to the Contracting Officer s Representative (COR) within ten (10) business days, detailing the results of the maintenance visit, noting and addressing any discrepancies found and making specific recommendations toward future remedial action, or upgrades. Any unsafe conditions encountered during the service call shall be reported immediately, to the COR or designee, advising the CMC VAMC of the found condition(s). 6. IDENTIFICATION Contractor s employees must have identifiable information on their uniform, to include their name and company s logo at a minimum. 7. CERTIFICATION OF CONTRACTORS Contractor s service personnel shall be certified to perform the preventative maintenance work. Contractor shall furnish a copy of its up-to-date and current State certification (showing categories) to the Contracting Officer and to the COR upon request and prior to the start of the contract. 8. CONFORMITY TO REGULATIONS The Contractor shall conform to all Federal, State and local regulations governing jetting and cleaning maintenance service to grease traps, sanitary and storm sewer systems. 9. HOURS OF OPERATION The normal hours of operation for the facility are 8:00 am to 4:00 pm, Monday through Friday, excluding holidays. All contract work will commence weekdays AFTER 4:30 pm or on weekends from 6:00 am to 4:00 pm on Saturday s. 10. HOLIDAYS New Year s Day, Memorial Day, Columbus Day, Thanksgiving Day, Martin Luther King Jr s Birthday, Independence Day, Veteran s Day, Christmas Day, President s Day, Labor Day and any other day proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by US Government agencies. 11. SCHEDULE OF VISITS The Contractor shall provide a schedule of when services shall be scheduled to the COR within fifteen (15) calendar days prior to the anticipated inspection date. Services shall be scheduled to be performed on definite appointed days and in no event shall the Contractor perform inspections outside regular agreed upon work hours without prior approval from the COR. In the event climate or weather conditions make it unsuitable for services, the entire service date will be re-scheduled to a date and time satisfactory to the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractor or the Government. 12. POINT OF CONTACT The Contracting Officer shall delegate the COR to monitor the Contractor s performance. John Tomkins, Plumbing Shop Foreman will act as the COR for this contract. His contact phone number is 215-823-5800 extension 204127 or John.Tomkins@va.gov . The COR will support the vendor throughout each maintenance visit to the CMC VAMC. They will provide access to all areas described in the SOW. The COR will close off all areas, direct traffic around the work area and supply water to the vendor during the service. 13. SERVICE VISIT/CALLS SIGN-IN The Contractor will sign in and out with performing any service. The COR shall provide instructions as to the locations of sign-in/out. All service visits/calls shall be documented. 14. SYSTEM FOR AWARD MANAGEMENT (SAM) Federal Acquisition Regulations require that Federal Contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the Contractor has completed registration. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.