Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

(i) This is a Combined Synopsis/Solicitation for Brand Name or Equal, Under Counter FRIDGE REPLACEMENT, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6,... (i) This is a Combined Synopsis/Solicitation for Brand Name or Equal, Under Counter FRIDGE REPLACEMENT, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. The solicitation number is 36C24420Q0959 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06 dated 07/20/2020. This solicitation is set aside 100% for Service-Disabled Veteran Own Small Business and the associated NAICS code 3391112 has a small business size standard of 1,000 employees. Schedule of Requirement/CLINS Statement of Need and Salient Characteristics STATEMENT OF WORK The Coatesville VA Medical Center (CVAMC), 1400 Blackhorse Hill Road, Coatesville PA 19320 is requesting the purchase for a BRAND NAME or EQUAL to PHC refrigerators. This purchase is for (12) twelve under counter refrigerators 5.7 cu ft and (1) one pharmaceutical refrigerator 17 cu ft, installation and calibration with approved specifications and features used to store vaccines in approved temperatures with reduced fluctuations to verify ongoing stability of the products. The Coatesville VA Medical Center (CVAMC) provides care in the inpatient and outpatient setting that frequently receives and processes vaccine orders through our current software and hardware. This purchase is for fridges with approved specifications and features used to store vaccines in approved temperatures with reduced fluctuations to verify ongoing stability of the products. This specialized equipment is needed for vaccines. NAME BRAND OR EQUAL to PCH CORPORATION OF NORTH AMERICA LINE ITEMS DESCRIPTION/SUPPLIES SERVICES QTY UNIT PRICE TOTAL AMOUNT 0001 REFRIDGERATOR 4C, 5.7 CU. FT, (Under Counter) Biomedical Refrigerator MODEL #SR-16111W-PA - Installation This purchase is for fridges with approved specifications and features used to store vaccines in approved temperatures with reduced fluctuations to verify ongoing stability of the products. This specialized equipment is needed for vaccines. 12 EA 0002 PREDEL-CALIBRATION-N Power Requirements of 115V/60Hz/single phase/15 amp breaker. (NEMA type 5-15R receptacle) Net Weight: 110lbs. Shipping: 122 lbs. 27"W x 30"D x 46"H Accessories Included: Set of 2 door keys for door lock 3 adjustable coated wire shelves and shelf clips Operator's manual Warranty: Two (2) years parts and labor Options: Model # MTRC958, Stand alone circular chart temperature recorder, 7 day rotation, 6" chart LabAlert Wireless Monitoring System Model # MTR420MAC- 4 to 20 mA Temperature Output Padlock Hasp Extended Warranty N.I.S.T Calibration IQ/OQ/PQ Documents, FAT and Complete On-Site Validation 12 0003 MPR-514-PA PHARMACEUTICAL REFRIGERATOR 17 CU.FT. - HFO REFRIGERANT MPR-514-PA 6,500.00 2,814.00 1 PC 3,686.00 PHCbi MODEL: MPR-514-PA 2C TO 14C, 17.3 cu. ft.(489L) Installation Required- SR-L6111W-PA Biomedical Refrigerator Key Features: Forced air design with microprocessor controlled cycle defrost to provide defrost only when required Laboratory quality refrigeration for uniform temperature operation and rear plenum for precise air flow Digital microprocessor LED control with alarms and remote alarm contacts Lockable sliding glass doors with double pane windows Access port on left side of cabinet Specifications: Settable Temperature Control Range of +2C to +23C Exterior Dimensions:35.4W x26.2D x 70.5H Interior Dimensions:31.5W x 18.3D x 51.2H Power Requirements of 115V/60Hz/single phase/15 amp breaker. (NEMA type 5-15R receptacle) Net Weight: 311 lbs. Shipping: 376 lbs. 41W x 30D x 79H 1 0004 PRE-DELIVERY CALIBRTION-NIST- CERTIFIED Only - Accessories (additional items that may be purchased separately) LabAlertT Cloud/App based wireless monitoring system Model # MTRC954, Circular chart temperature recorder, 7 day rotation, 6 chart Model # MTR420MAC- 4 to 20 mA Temperature Output Extended Warranty N.I.S.T Calibration IQ/OQ/PQ Documents, FAT and Complete On-Site Validation Pre-Delivery Calibration - NIST PREDEL-CALIBRATION-N NLY 1 TOTAL SALIENT CHARACTERISTICS: 1. Microprocessor controlled temperature. This will verify and keep vaccines in a stable temperature consistently. 2. National Institutes of Standards and Technology (NIST) calibration. This will verify that the fridges are calibrated correctly, and the temperature is exactly as it states. This will also meet the criteria for VHA Directive 1108.06 as stated on page 4 letter (h) of the attached. 3. Space amount with dimensions that are to meet/match the listed below. The space amount and dimensions will allow us to hold the amount of vaccines needed in the space we are limited to for under counters and tight spaces (35.4 x 23.6 x 70.5) (W X D X H) for model MPR-514-PA and (23.6 X 25.7 X 34.6 inches) for model SR-l6111w-PA. 4. With this purchase we will meet the standard of the FDA by verifying these medications are kept in temperatures recommended by their respective manufacturers to verify stability/viability. These fridges will reduce the swings in temperature that non-medical grade fridges are prone too as well as reduce waste. 5. Optional: Pre-delivery Calibration-N - Qty 12 - Power Requirements of 115V/60Hz/single phase/15 amp breaker. (NEMA type 5-15R receptacle) Net Weight: 110lbs. Shipping: 122 lbs. 27"W x 30"D x 46"H Accessories Included: Set of 2 door keys for door lock 3 adjustable coated wire shelves and shelf clips Operator's manual Warranty: Two (2) years parts and labor Options: Model # MTRC958, Standalone circular chart temperature recorder, 7 day rotation, 6" chart LabAlert Wireless Monitoring System Model # MTR420MAC- 4 to 20 mA Temperature Output Padlock Hasp Extended Warranty N.I.S.T Calibration IQ/OQ/PQ Documents, FAT and Complete On-Site Validation. Accessories - CERTIFIED Quantity 12 - LabAlertT Cloud/App based wireless monitoring system Model # MTRC954, Circular chart temperature recorder, 7 day rotation, 6 chart Model # MTR420MAC- 4 to 20 mA Temperature Output Extended Warranty N.I.S.T Calibration IQ/OQ/PQ Documents, FAT and Complete On-Site Validation Pre-Delivery Calibration - NIST PREDEL-CALIBRATION-N 7. Pharmaceutical Refrigerator 17 CU.FT. - Quantity 1 - MPR-514-PA - HFO REFRIGERANT MPR-514-PA 6,500.00 2,814.00 1 PC 3,686.00 PHCbi MODEL: MPR-514-PA 2C TO 14C, 17.3 cu. ft.(489L) Biomedical Refrigerator Key Features: Forced air design with microprocessor controlled cycle defrost to provide defrost only when required Laboratory quality refrigeration for uniform temperature operation and rear plenum for precise air flow Digital microprocessor LED control with alarms and remote alarm contacts Lockable sliding glass doors with double pane windows Access port on left side of cabinet Specifications: Settable Temperature Control Range of +2C to +23C Exterior Dimensions:35.4W x26.2D x 70.5H Interior Dimensions:31.5W x 18.3D x 51.2H Power Requirements of 115V/60Hz/single phase/15 amp breaker. (NEMA type 5-15R receptacle) Net Weight: 311 lbs. Shipping: 376 lbs. 41W x 30D x 79H 8. UNDERCOUNTER REFRIGERATORS 5.7 CU.FT. SR-L6111W-PA Quantity 1 -Under Counter Fridges with approved specifications and features used to store vaccines in approved temperatures with reduced fluctuations to verify ongoing stability of the products. This specialized equipment is needed for vaccines. Installation: Yes Manufacture Distribution Letter: Required Delivery: Coatesville VA Medical Center 1400 Blackhorse Hill Road Coatesville, PA 19320 All items must be FOB Destination, 30 Days ARO, to the following location: Delivery accepted at Coatesville Veterans Affairs Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA 19320-240. The applicable NAICS code for this requirement is 339112 with a small business size standard of 1,000 Employees. Information provided by potential sources will be utilized by the Government to determine market availability and procurement strategy. An award of a contract will not result from this Sources Sought Notice. Vendors who can meet the requirements listed above should provide the following information: Business Name Business Address Business Point of Contact, including phone number and email address Business size Business Socioeconomic Status Federal Supply Scheduling (FSS) number, if the items required by the Government are available for purchase on an FSS contract. Any other pertinent capability information that relates to the above stated requirement. Distribution Letter: Required Manufacturer Warranty: Required See attached document: VHA Notice 2020-02 Storage of Vaccines and Medications in Philadelphia VA Medical Facilities-. End of Document The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following provision AND instructions are added as addenda: Addendum to FAR 52.212-4, Instructions to Offerors Commercial, applies to this acquisition and the following provision AND instructions are added as addenda: 52.252- 1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp 52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016) Grey Market Items- Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (End of provision) Evaluation of this requirement will be based on PRICE and PAST PERFORMANCE. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-01) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End of Clause) CLAUSES: 852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212-71 Gray Market Items (APR 2020) 852.219-11 VA Notice of Total Veteran-Owned Small Set-Aside (JUL 2019) 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items (MAY 2019) (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. This is an open-market combined synopsis/solicitation for equipment as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quote shall list exception(s) and rationale for the exception(s). (XIV) Quotes must be emailed to Louellen.Butler@va.gov and received no later than 01:00 P.M. EST on Friday, August 18, 2020. Quote may be submitted on this document or the vendor s own form. Please include Point of Contact name, phone number, and email with response. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to Louellen.Butler@va.gov will be accepted. Point of Contact Any questions or concerns regarding this solicitation should be submitted in writing to the Contracting Officer, via email to Louellen.Butler@va.gov. End of Document