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THIS IS A SOURCES SOUGHT NOTICE REPRESENTING A MARKET SURVEY AND IS NOT A REQUEST FOR PROPOSALS, PROPOSAL ABSTRACTS, QUOTATIONS OR INVITATION FOR BIDS The Department of Veterans Affairs is conducting ... THIS IS A SOURCES SOUGHT NOTICE REPRESENTING A MARKET SURVEY AND IS NOT A REQUEST FOR PROPOSALS, PROPOSAL ABSTRACTS, QUOTATIONS OR INVITATION FOR BIDS The Department of Veterans Affairs is conducting a MARKET RESEARCH SURVEY to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are Service-Disabled Veteran-Owned, Veteran-Owned, Small Business, HUB Zone 8(a), Women-Owned, or small disadvantaged business concerns; or large business sources, and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. Small business concerns should be capable of furnishing all labor, supervision, and parts, to include all equipment necessary to perform all work require under the proposed contract. The NAICS code is 561621 DESCRIPTION OF THE REQUIREMENT: The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all labor, equipment and travel to provide security, surveillance and communications systems maintenance services. The intended use of the service hours is to provide a regular scheduled presence of a service contractor to perform scheduled maintenance tasks as well as time for emergency service calls when required. The contractor shall track contracted hours and dispatch a service technician within required timeframe to comply with regular and emergency work. Systems Description and Work Included in Contract Endura Network Based CCTV System Quarterly Maintenance performed on all serviceable Pelco/Endura appliances on the VAPHS network. This process includes firmware/software updates, server to system data management, and CCTV camera cleaning, adjusting and focusing. Professional Troubleshooting Services General maintenance on recording management for the NSM5200. Assisting the VA to build risers to reflect point to point data for all Endura Devices over the CCTV VLANS. RS2 Access Control System Professional Troubleshooting Services for all installed points. Support for critical integration with Intrusion Detection and Hardwired Panic Buttons will be supported. All existing Mercury hardware is Generation 2 and is now no longer being sold by RS2. Generation 3 hardware sets (EP & MR hardware). Contractor will advise and facilitate these repairs/upgrades as needed. Emergency Call Stations Although Stentofon s analog system is End of Life, there are still limited parts that can be procured to keep the system running until an upgrade to the whole system is done. AiPhone systems are still supported by the vendor and are IP based. Code Blue is the Emergency Call system used. Contractor shall service all installed technology, within limits and support established by the manufacturers, to maximize the life span of the VA s investment. AiPhone Intercom Systems Contractor shall service all AiPhone technology to maximize the life span of the VA s investment. This also includes intercom stations that integrate with Access Control. Bogen Overhead Paging System System troubleshooting and repair Source parts through existing distributor channels Perform preventive maintenance per manufacturers recommendations Installation and replacement of system components including speakers, amplifiers, etc. Preventive Maintenance Tasks for Specific Equipment Included in Contract The following are mandatory tasks and associated deliverables taken by Contractor to ensure that the systems are maintained in optimal working condition. Workstations 1. Check for any mechanical loose connections. 2. Check for any electrical loose connections. 3. Check for connections to RS232 or TC/PIP. 4. Check for Modem Operation. 5. Test for proper voltages on power supply. 6. Run Diagnostics on Security Application. 7. Run Indexing on database if applicable. 8. Check for proper AC voltage input, it must be connected to a dedicated circuit only. 9. Check for proper version level on the security application and update any files needed if available for the operating system. 10. Back Up entire Security System and check previous back up files. Intrusion Detection System 1. Check for Alarm Message Paging Software with live alarm tests. 2. Check for Modem Operation. 3. Check for connections to RS232 or TC/PIP. 4. Test all Alarm Sensors. 5. Test all Door Contacts. 6. Test all Motion Detectors. 7. If the IDS system uses a PC, you need to check for proper version level on the security application and update any files needed if available for the operating system. 8. Back Up entire Security files and check previous back up files. HUB, Switch and Router 1. Check Fan for proper movement and clean filters. 2. Check for any mechanical loose connections. 3. Run Diagnostics from the Communication s Application if applicable. Microcontroller, Channel Expander and Multiplexers 1. Check Fan for proper movement, clean filters. 2. Check for any mechanical loose connections. 3. Check for any electrical loose connections. 4. Check for connections to RS232, Current Loop, RS485, Wiegand or TC/PIP. 5. Check all plug-in connectors for loose data wires. 6. Test proper voltages on power supply, clean voltage no ripple on scope +/-5vdc and +/- 12 vdc. 7. Run Diagnostics from the Security Application if applicable. 8. Download, Reload or Reallocate the Database to the Controller. Power Supplies and Battery Backups 1. Check for proper AC voltage input, it must be connected to a dedicated circuit only. 2. Check for proper DC voltage input, from Battery Backup Circuitry. 3. Assist to develop/maintain Replacement Schedule Power Supply and battery replacements, every two (2) years. Review battery replacement procedure with VA electronics technicians. 4. Test for proper voltages on power supply, look for clean voltage look for no ripple on scope +5vdc and +12 vdc. Reader and Reader Interface 1. Check for any mechanical loose connections. 2. Check for any electrical loose connections. 3. Check for Data communication connectors. 4. Do a visual check for Relay contact, especially if it is connected to a Gate Operator. 5. Check for any loose connections to ground. 6. Test voltages on power supply circuitry, clean voltage look ripple on scope +5vdc and +12 vdc. 7. Test for Input and Output signals, and intermediate relays. Life Safety System 1. Check for Fire Alarm Interface Connection, do a Test with Fire Alarm System, coordinate this test with building engineer. 2. Check for any mechanical loose connections. 3. Check for any electrical loose connections. 4. Check for control cable communication connectors. 5. Check for any debris or oil residues in the Mortise Lockset, make the necessary adjustments. 6. Adjust and make necessary adjustments to solenoid in the Mortise Lockset. 7. Adjust Magnetic Lock strike plate. 8. Test for Battery Backup for proper voltage levels. 9. Replace batteries every two years. 10. Test for proper output from reader or reader interface. 11. Test for proper operation on Master Intercom. 12. Test for proper operation on Intercom station. Door Strikes, Door Contact, and Electro Mechanical Door Hardware 1. Check for any mechanical loose connections. 2. Check for any electrical loose connections. 3. Check for control cable communication connectors. 4. Check for any debris or oil residues in the mechanical moving parts of the door strike, make the necessary adjustments. 5. If necessary, adjust and make necessary adjustments to solenoid in the door strike. 6. Adjust the strike plate. 7. Have the door closers adjusted for proper operation by building manager. 8. Look for any physical damage on the door hardware and make the necessary adjustments. POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RESPONSE: 1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e., small/large) and DUNS Number. 2) Provide a Statement of Capability that demonstrates the offeror's past performance in providing this type of service. Please include the following: (a) staff expertise including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references, and other related information. 3) Submit Capability Statements by May 6, 2020 to Contract Specialist Bruce Jackson. Responses should be received no later than 1:00 PM EDT. Submissions must be made via email to: bruce.jackson5@va.gov. NO CAPABILITY STATEMENTS MAY BE SUBMITTED AFTER MAY 6, 2020. AT THIS TIME NO SOLICITATION EXISTS. (DO NOT REQUEST A COPY OF THE SOLICITATION). A FUTURE NOTICE WILL BE POSTED WHEN THE SOLICITATION WILL BE RELEASED. 4) Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Contract Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. (5) No Proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s.)