Inactive

Page 5 of 5 VETERANS AFFAIRS MEDICAL CENTER, PITTSBURGH, PA GENERAL INFORMATION FOLLOWED BY A TENTATIVE STATEMENT OF WORK NOTICE: This is not a solicitation but rather a Request for Information (RFI) ... Page 5 of 5 VETERANS AFFAIRS MEDICAL CENTER, PITTSBURGH, PA GENERAL INFORMATION FOLLOWED BY A TENTATIVE STATEMENT OF WORK NOTICE: This is not a solicitation but rather a Request for Information (RFI) (Sources Sought) to determine capability of potential sources and is for information and planning purposes only. Veterans Health Affairs, Network Contracting Office 4, is issuing this request for information/sources sought notice in order to identify capable firms to perform inventory services for the Pittsburgh VA Medical Center. Responses must be submitted by 4pm EST. Time, October 1st, 2019. Submit responses to the information requested above via email to jameel.gordon@va.gov. All SDVOSB and VOSB firms that respond shall include proof of CVE certification via www.vip.vetbiz.gov. All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB contractors are preferred, all capable contractors are welcome to respond to this sources sought notice for market research purposes, and shall include as part of their response a brief capability statement that covers the information in the following tentative statement of work The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses. Suggested NAICS 339112 and PSC 6515 Open to suggestions from the market for a more appropriate NAICS or PSC and/or revisions to the SOW Tentative/Sample Statement of Work: Comprehensive Data Cleanse and Asset Optimization Implementation Phase II: Assets Analysis: Count sheet Verification and Set Title Physical Inventory Scope of Work The Asset Analysis (AA) is a quantitative examination of our surgical instrument fleet. AA Count Sheet Verification for data cleanup or tracking system data population and physical inventory of sets by type are what is being provided in this tailored service (Phase II) based on needs agreed upon during the Quick Scan Phase 1 that was already performed. Set Title Inventory Contractor will work in concordance with Censitrac system and VA Personnel to determine how many sets are in the Surgical Inventory and storage locations as well as data format used Contractor will work with VA Personnel and the Contracting Officers Representative (COR) on appropriate days and times Sunday through Saturday for the Set Title Inventory Contractor will work closely with the COR, and VA Staff that are knowledgeable with the Surgical tray inventory including but not limited to the Operating Room Manager and Assistant Nurse Managers, SPD Chief, & the Surgical Team including Surgeons. VA Pittsburgh will provide ample working space for the duration of the project. All VA owned Surgical Service Instrument sets, Camera and Scope sets and Power sets will be part of the surgical inventory going through the optimization process No loaner or cosigned trays will be included Before the Set Title Inventory, the VA Staff will: Provide contractor with the values that should be used for the standard naming of the services/specialties Identify and list all the relevant storage locations for surgical instrument sets Provide contractor with the Census document collection form to be used During the set title inventory contractor will document: Set name, service, packaging, sterilization method (steam or low temp), set quantity, location if identified Sterilization method will be collected based on the last sterilization method used and documented for that set. Sterilization parameters will not be collected. Customer is responsible for confirming the accuracy of the sterilization method documented. Set Content Inventory The contractor will provide the appropriate number of consultants and days needed based off the Title set inventory results Hours of work a day with be 8am-5pm with an hour lunch break VA Pittsburgh will provide ample working space for the duration of the project. Contractor will work closely with the COR, and VA Staff that are knowledgeable with the Surgical tray inventory including but not limited to the Operating Room Manager and Assistant Nurse Managers, SPD Chief, & the Surgical Team including Surgeons. All VA owned Surgical Service Instrument sets, Camera and Scope sets and Power sets will be part of the surgical inventory going through the optimization process No loaner or cosigned trays will be included Before the Set Contents Inventory, the VA staff will: Review with the contractor the sets identified during the set title inventory and mutually agree to the sets to be inventoried Ensure adequate SPD staffing will be available to handle the additional demand created by the opening of sets for inventory purposes During the Set Contents Inventory the VA Staff will: Ensure identified resources are available to support the contractors inventory team as needed (pulling trays, transportation of trays, etc) During a Set Contents Inventory, contractor will document: Set contents in a consistent structured format, mutually agreed to prior to the start of the project, including section headers Item numbers in the sets, Manufacturer of the instrument Quantity of each instrument Equivalent replacements if needed Existing instructions/notes on the count sheet Sterilization method will be collected based on the last sterilization method used and documented for that set. Sterilization parameters will not be collected. Customer is responsible for confirming the accuracy of the sterilization method documented. Phase III: Asset Optimization of Surgical Instrument Sets This program will support increased efficiencies in Sterile Processing and customized to VA Pittsburgh, reduce repair and replacement cost significantly and implement lean management related to the surgical trays which will result in continued positive practices and clinical outcomes. The Optimization process allows for customized solutions to re-structure current surgical tray contents, tray names and tray volume through a close interaction with key VA personnel ( Physicians, teams leads and surgical staff) The goal during this step is to efficiently remove unused instrumentation for trays leaving only what is needed to perform the surgical procedures and possibly add to trays needing the removed instrumentation and allowing only the needed amount of trays to function in the Surgical setting daily. The COR and VA personnel involved with work with the contractor on availability time and provide the contractor a remote location to perform the optimization Initial Project Implementation: Contractor will meet with the respected VA personnel, i.e. Project team (Physicians, surgical staff, Sterile Processing, COR) to discuss an affective process to start Phase III Preparation of the schedule: The project team will create and define an appropriate schedule for the optimization of the individual surgical specialties. This schedule will be confirmed by the VA personnel and the COR on the contract prior to moving forward Performance through Optimization of Individual set: All tray discussion and modification will happen between VA personnel and contractor. This step of the Optimization process will be performed by the contractor onsite. Optimization of instrument set volume and the amount of sets recommended will be determined in collaboration with the key users of the VA personnel by Verifying: Interpretation of the received data and presentation of results: After consulting then the contractor will provide a report of the proposed restructured sets. Report should include detailed photographic documentation, list of reorganized trays along with a checklist of for the gradual implementation for the revised trays within the hospital. This portion of the process can be performed within the Contractors company facility. The presentation of the results will be performed onsite from the contractor to all involved VA personnel. PHASE IV: Implementation process of Asset Optimization: VA Personnel will work on the purchase of required assets that was captured and approved during the optimization process Contractor will coordinate an approved implementation schedule with the COR and involved VA staff at a minimum of 8 hours a day,4 days per week, lasting no more than 4 weeks Contractor will tour the department of access area permanent to the implementation. VA personnel will ensure access to the noted areas COR, VA personnel and Contractor will attend a kick off meeting prior to implementation Contractor will provide a resource team to be onsite during the entire implementation process to facilitate and update the trays Contractor will provide detailed information during the process to update the Censitrac system accordingly Contractor will ensure that all VA personnel are provided with copies of updated count sheets during the implementation based off the specialty schedule VA personnel will create a binder with all current printed Censitrac Count sheets to be implemented Contractor and VA personnel will utilize all Manufacturer s IFUs Contractor will provide daily project updates to the COR of the Contract and communicate all changes to the affected VA Staff Contractor will meet with all VA personnel one day a week through the duration of the project for updates Finalized Changes along with documentation will be provided to all affect VA personnel during the final week of Implementation