Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/ SOLICITATION GERI CHAIRS (i) This is a combined synopsis/solicitation for Midmark 626 Barrier Free Exam Room Chair, BRAND NAME OR EQUAL, as prepared in accordance with the format in... COMBINED SYNOPSIS/ SOLICITATION GERI CHAIRS (i) This is a combined synopsis/solicitation for Midmark 626 Barrier Free Exam Room Chair, BRAND NAME OR EQUAL, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. (ii) The solicitation number is 36C24419Q0813 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 (iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 339113 has a small business size standard of 750 Employees. (v) PRICE/COST SCHEDULE CLIN INFORMATION CLIN NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 5.00 EA ____________ __________ 626 Midmark Barrier-Free T Exam Table w/Scale, Recessed Rollers, Drawer Heater, Pelvic Tilt & Electrical Receptacle-Base Only LOCAL STOCK NUMBER: 626-003 Funding/Req. Number: 1 542-19-3-483-0071 0002 5.00 EA ____________ __________ Upholstery Top - 626 28" Premium -Undecided Color LOCAL STOCK NUMBER: 002-2000-XXX Funding/Req. Number: 1 542-19-3-483-0071 0003 5.00 EA ____________ __________ Patient Support Rails Plus, Field Installed LOCAL STOCK NUMBER: 9A600002 Funding/Req. Number: 1 542-19-3-483-0071 0004 1.00 EA ____________ __________ Project Coordination, Chair Installation, Set up and Configuration LOCAL STOCK NUMBER: INSTALLATION-SVCS Funding/Req. Number: 1 542-19-3-483-0071 GRAND TOTAL ___________ DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: MARKED FOR Coatesville VA Medical Center 1400 Black Horse Hill Road Coatesville, PA 19320-2040 Sean McGorry 610-384-7711 x3228 Sean.McGorry@va.gov 5.00 30 DAYS ARO 0002 Same as Clin 0001 Same as Clin 0001 5.00 Same as Clin 0001 0003 Same as Clin 0001 Same as Clin 0001 5.00 Same as Clin 0001 0004 Same as Clin 0001 Same as Clin 0001 5.00 Same as Clin 0001 (vi) BRAND NAME OR EQUAL PRODUCTS In accordance with VAAR 811.104-71 (b), based on the inclusion of FAR 52.211-6, Brand Name or Equal (AUG 1999) and VAAR 852.211-73, Brand Name or Equal (JAN 2008), offerors proposing to furnish an equal product other than referenced in the solicitation, shall insert the following description for each equal product (See also VAAR 852.211-73 (c)(1) and (c)(2). Manufacturers Name: ____________________________________________________________________________ . Brand: _______________________________________________________________________ Model No.:____________________________________________________________________ STATEMENT ORF WORK : Department of Veterans Affairs Coatesville VA Medical Center 1400 Black Horse Hill Road Coatesville, PA 19320 1. Contract Title Midmark 626 Barrier Free Exam Chair 2. Background. There are 5 exam chairs that will not lower and have parts that are beyond repair or have been repaired many times. We are having problems with handicapped veterans and elderly patients attempting to get up and get off the chair. Patient safety is at risk with the current exam chairs. 3. Scope. The project shall require Midmark to build and deliver the exam chairs to the Coatesville VAMC. Vendor shall provide project coordination, installation, configuration delivery and set up of all chairs. Additionally, services shall unbox and setup of the chairs directly to the exam room. Delivery: one exam chair shall be delivered to the women s health room 3-B13, in urgent care. Three of the exam chairs shall be delivered to the specialty clinic in room 3-144, 3-136, and 3-132. These chairs shall replace the existing chairs that are currently being used. The fifth exam chair will be placed in 1-165A. 4. Salient Characteristics Patient Weight Capacity: 650 lb (295 kg) Height: Uncompressed: 15.5"Low/37" High (39 cm/94 cm) Compressed: 14.6" Low (36 cm) Premium Upholstery Dimensions (top): 28" W x 60" L (71 cm/152 cm) Length with Footrest Extended: 76" (193 cm) Pelvic Tilt: 5 1/5° Heated Drawer (24.6 Watt) Heated Drawer Temperature: 92°F to 112°F at 115 VAC input voltage, 70°F ambient Paper Roll Holder: Holds 24" x 3.56" dia. paper roll (61 cm x 9 cm) Electrical Receptacle: Electrical Draw: 4 A Hospital-grade, electrical receptacles on left and right sides Table Weight: 435 lb (197 kg) Shipping Weight: 485 lb (220 kg) 115 VAC, 50/60 Hz, 12A ANSI/AAMI ES60601-1:2005+A2 (R2012) +A1 CAN/CSA-C22.2 No. 60601-1:14 5. Performance Monitoring. None 6. Security Requirements. . No special security requirements are anticipated. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). None is anticipated 8. Other Pertinent Information or Special Considerations. a. Identification of Possible Follow-on Work. No follow-on work is anticipated. b. Identification of Potential Conflicts of Interest (COI). No COI is anticipated. c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions. Equipment to be shipped 30 days within receipt of order e. Inspection and Acceptance Criteria. Equipment will be inspected upon receipt and if no damages are incurred during shipping equipment will be accepted. 9. Risk Control none identified 10. Place of Performance. equipment to be shipped directly to Coatesville VAMC 1400 Black Horse Hill Road, Building 13, Coatesville, PA 19320 11. Period of Performance. NA (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: CLAUSES: 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (APR 2002) 852.211-73 Brand Name or Equal. (JAN 2008) 852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (ix) METHOD OF AWARD The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Price will be the only evaluated factor. Award may be made without discussions. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil https://acquisition.gov/far 852.203-70 Commercial Advertising (JAN 2008) 852.246-71 Inspection (Jan 2008) (End of Clause) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (vi) is met. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.sam.gov VETBIZ https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) Quotes must be emailed to andrea.aultman-smith@va.gov no later than 11:00 AM, EST on 06/21/2019. Quotes may be submitted on this document or the vendor s own form. Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form. If you are not the manufacturer then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award. (xvi) For information regarding the solicitation, please contact Andrea Aultman-Smith at andrea.aultman-smith@va.gov@va.gov ; NO PHONE CALLS WILL BE ACCEPTED