Inactive

Page 15 of 15 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requ... Page 15 of 15 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses. Responses to this notice shall include the following: (a) company name b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business, and must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. In addition, Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must have an active/verified registration in VetBiz, located at http://vip.vetbiz.gov. Description: The Government is interested in gaining knowledge of potential Contractor to provide all labor, materials, tools and equipment to replace existing carpet in multiple rooms throughout the Wilmington VA Medical Center. Carpet and floor replacement areas identified on Exhibit A. Floor plan attached encompasses all identified areas. The Wilmington VA Medical Center is looking to enter into a Firm Fixed Price contract with a period of performance of not to exceed 90 days after award for Carpet Replacement Services. All goods and services shall be provided in accordance with the specifications, terms and conditions contained herein. This is a brand name or equal to requirement, if providing an equal quoter must provide a comparison to the salient features listed below. Responses due: 5/31/2019 at 1500 EST BRAND NAME OR EQUAL PERFORMANCE REQUIRED: Scope of Work VA Pittsburgh Healthcare System (VAPHS) SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR: Heinz- Long Term Care (LTC)/ Community Living Center Bed replacement Project Scope VAPHS requires purchase of 161 beds for replacement of LTC beds at the H.J. Heinz Community Living Center (CLC). The life expectancy for beds is eight years and many of the LTC beds are greater than 10 years old. The LTC inpatient units have a requirement to standardize with a medical bed system that provides a consistency in bed features throughout all areas of the Community Living Center environment. These elements of care are critical in maintaining the highest possible standards of care and care givers can consistently use the same safe patient handling features. The acquisition of bed frames must meet the design and standardization requirements throughout the environment of care. Of note, due to new Medicare requirements the bed must not have siderails or the ability to be able to be removed or locked down. The facility must also maintain consistency in operations and training allowing current personnel the ability to effectively train new personnel, if needed. Limiting confusion with multiple bed systems will maintain safety of both caregiver and patient, and Safe Patient Handling protocols state that it is best to continue operations with uniform equipment versus trying to learn multiple systems. Specifications/Salient Characteristics List all specifications and requirements for system Long Term Care Bed Electric (4DC Motor Design) Battery back-up Standard Deck Width of 35 No Siderails or removable siderails and footboard Height range (to litter top) High: 34 and Low: 10 Weight capacity of at least 500 lbs. Socket for trapeze at head of bed Single pole trapeze that will work with existing ceiling lifts Lockable castor breaking system Integrated scale preferred Length extensions Corded hand pendant for patient operations of bed functions Lockable castor breaking system CPR Release Trade in of up to 161 beds (value not important) (see attached list of beds for trade in) Delivery Location Attn: Ruth Morsillo, VA Pittsburgh Healthcare System Bldg 49 Warehouse H.J. Heinz Division 1010 Delafield Street Pittsburgh, PA 15215 Delivery Coordination Several coordination meetings with involved departments and vendor representative will be scheduled by the POC to coordinate the delivery, inspection by Biomed, tagging, cleaning of new beds and removal and cleaning of old beds. The removal of the old beds will be discussed as well. For 161 beds this may need to be broken into 2 separate deliveries. The price quoted shall include removal of existing beds for up to 161 beds. No more than 30 days prior to delivery the POC will need all incoming bed serial numbers, Individual cost per bed, model number, & manufacture name in order to coordinate with Logistics to get EE tags ready for the date of delivery. Vendor will not remove any existing beds until all Electronic Equipment (EE) tags & room numbers of beds have been recorded and given to logistics. Vendor will remove and dispose of all existing beds at no additional charge to the VA. (VA would like to receive fair Market Value of all existing beds as a trade in price or deduction off total price). Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with POC once a ship date is established. The POC, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the POC. Failure to coordinate shipment with POC, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number. Training Coordination Clinical users: The vendor, at the time of purchase, will provide, training for all shifts. This will require more than one training session per shift, no more than three weeks prior to installation. Training would include initial training; go live support training and super user training. User and Service Manuals The vendor shall provide, at no charge, (2) complete and unabridged sets of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to each medical center. These manuals will include all components and subassemblies, including those not manufactured by the vendor. These manuals and documentation shall be identical to the ones supplied to the manufacturer s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment. The vendor shall disclose at the time of quoting of this equipment any post warranty charges such as remote service or application access charges, telephone technical or application support charges, or any fees associated with supporting this equipment including the hourly rate for onsite maintenance service, and the cost and description of the various maintenance coverage products. Additional Charges There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation. Packaging Waste management Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to these sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The North American Classification System (NAICS) code for this acquisition is 339113 (size standard to be considered small business is 750 employees). Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). Additionally, all companies that are distributors must have a manufacturers letter stating that they are an authorized distributor or reseller to prevent any Gray Market warranty issues. All interested Offerors should submit information to: If you have an equal to item that you would like considered, please provide all documentation that identifies how the equal item meets or exceeds the minimum requirements outlined in the salient characteristics. For any items that you provide, please provide documentation that your company is an authorized distributor for those items. John Ritter Contract Specialist Department of Veterans Affairs NCO-4-Philadelphia, PA Phone: (215) 823-5800 ext: 9543 John.Ritter2@va.gov End of Document