Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24419Q0708 Posted Date: 05/15/2019 Original Response Date:... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24419Q0708 Posted Date: 05/15/2019 Original Response Date: 12 Noon 05/22/2019 Current Response Date: 12 Noon 05/22/2019 Product or Service Code: 6515 Set Aside: SDVOSB NAICS Code: 423450 Contracting Office Address Department of Veterans Affairs Network Contracting Office (NCO) 4 3900 Woodland Ave Philadelphia, PA 19101 (i) This is a combined synopsis/solicitation for Name Brand Thermo Fisher, REVOS RAPID TISSUE PROCESSOR as prepared in accordance with the format in Federal Acquisition Regulations (FAR Subpart 12.6. as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. (ii) The solicitation number is 36C24419Q0708 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-02 dated 5/06/2019. (iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 423450 has a small business size standard of 1250. (v) Statement of Need and General Information. STATEMENT OF WORK The Lebanon VA Medical Center, 1700 South Lincoln Ave, Lebanon, PA 17042-7529, has a Brand Name requirement for Histology Equipment. The Brand Name is Thermo Scientific Histology Equipment. GENERAL INFORMATION All work is to be performed in accordance with the guidelines established by federal, state, and local ordinances, with the FDA Manufacturer s guidelines, with all terms, conditions, provisions, schedules, and specifications provided. The contactor is required to provide new state-of-the-art equipment. Discontinued models are not acceptable. All models shall perform satisfactorily at any laboratory temperature between 59 and 86 degrees. The models shall perform satisfactorily at any laboratory relative humidity between 10-85%. REQUIREMENTS: Installation: The contractor shall be responsible for installation, which consists of in-house delivery, positioning, and mounting of all equipment listed in the delivery order and connections of all equipment and interconnecting wiring and cabling if applicable. Upon receipt of notice to proceed with installation, it shall be the contractor s responsibility to inform the contracting officer of any problems which may be anticipated in connection with installation or which will affect optimum performance once installation is completed. In the event that progress of the installation is interrupted through no fault of the contractor, the continuous installation referenced preceding paragraphs may be terminated until the cause of delay has been eliminated, and then shall be resumed within 24 hours after the contractor has been notified that the work may proceed. Upon completion of installation, the equipment will be turned over to the hospital for use. Onsite installation and demonstration shall be done at Lebanon VAMC Pathology Department, 1700 S. Lincoln Ave, Lebanon PA 17042. The contractor shall coordinate the delivery and installation with the COR. Optimization, Validation, and Acceptation: Contractor shall assist with optimization and validation of all equipment after installation. The government shall accept equipment once installation and successful testing has been completed and approved by the Chief of Pathology. Warranty: The contractor shall warrant all pieces of equipment for a period of at least one (1) year. The warranty must include unlimited telephone/e-mail support for questions regarding operation. All costs including parts, labor, travel, and other expenses necessary to repair the system will be borne solely by the contractor at no additional cost to the U.S. Government. Warranty shall begin after installation of equipment and completion of tests. Training: The contractor, without additional charge to the government, shall provide training by a qualified technical person at the government location for all operating personnel at the time of installation of the contractor s equipment. Training will be required to learn how to set up, operate, and maintain all equipment. The contractor shall conduct one three-day training session for all users. The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The contractor shall provide one (1) copy set of operating manuals of the tissue processor and other necessary tissue processing equipment to include schematics, installation, operation and maintenance and any other applicable manuals for system. Documentation shall be provided in English in hard copy and on CD/DVD ROM. DELIVERY: Lebanon VA Medical Center Attn: Warehouse 1700 East End Blvd. Lebanon, PA 17042 (iv) Contract Line Items (CLIN): ITEM INFORMATION Line Item Description Product (including software, licenses) Part No. Qty Unit Price Total Price 0001 REVOS RAPID TISSUE PROCESSOR A84100001 1 0002 MICROTOME MICROM HM 3555 905200ER 1 0003 COOL CUT ACCESSORY FOR MICROTOME 771110 1 0004 FLOTATION BATH 22047771 1 0005 HISTOSTAR EMBEDDING CENTER, COMPLETE WITH COLD PLATE A81000002 1 TOTAL COST: (v) Services Vendor shall furnish all items listed in the above schedule and complete any necessary installation. Delivery shall be provided no later than 30 days after receipt of order/award of contract. Delivery of the order shall be FOB destination. The order shall be sent to the attention of Margaret Lee, Pathology Lab Medicine. The contractor shall deliver line item (1) one through (5) five the Lebanon VA Medical Center, 1700 East End Blvd, Lebanon, PA 17042-7529. Place of Performance: Lebanon VA Med Lebanon VA Medical Center 1700 East End Blvd. Lebanon, PA Postal Code: 17042-7529 Country: UNITED STATES Offerors are requested to quote Firm Fixed Price for all the line items on the Schedule of Supplies. (ix) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) (End of provision) PROVISIONS: 52.214-21 Descriptive Literature (APR 2002) (x) Evaluation of this requirement will be based on PRICE ONLY. (xi) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xii) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 (Commercial and Government Entity Code Maintenance (JUL 2016) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End of Clause) CLAUSES: 852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals 852.219-10 VA Notice of Total Service Disabled Veteran-Owned Small Business Set-Aside 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Inspection (Jan 2008) (xiii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (xiv) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xvi) Quotes must be emailed Louellen.Butler@va.gov and received no later than 12:00 Noon on Wednesday May 22, 2019. Quote may be submitted on this document or the vendor s own form. Please include Point of Contact name, phone and email with response. (xvii) For information regarding the solicitation, please contact Louellen Butler at Louellen.Butler@va.gov. (xviii) This is an 100% SDVOSB Set-Aside Combined Synopsis/Solicitation for equipment as defined herein.  The government intends to award a purchase as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quotes shall list exception(s) and rationale for the exception(s). (xix) Submission shall be received not later than 12:00 Noon Wednesday May 22, 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to Louellen.Butler@va.gov. Point of Contact Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Louellen Butler via email to Louellen.Buutler@va.gov.