Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

(i) This is a combined synopsis/solicitation for two steam sterilizers, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. ... (i) This is a combined synopsis/solicitation for two steam sterilizers, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. The Corporal Michael J. Crescenz VA Medical Center requires the acquisition, delivery, installation, and deinstallation and disposal of two (2) steam sterilizers with the option for the delivery, installation, and deinstallation and disposal of a third steam sterilizer. The requirement outlined in this scope of work will be for the Sterile Processing Service located inside the VA Medical Center, 3900 Woodland Avenue; Philadelphia, PA. Minimum requirements will be outlined in the Statement of Work under Section (vi). Contractors shall have no access to Department of Veterans Affairs computer systems.  If required, each contractor employee working on-site must complete training course VA Privacy and Information Security Awareness and Rules of Behavior .  When a new contractor employee arrives on-site they must contact Contracting Officer Representative (COR), who will arrange for this training. (ii) The solicitation number is 36C24419Q0456 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, effective 1/22/2019. (iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 339113 has a small business size standard of 750 employees. (v) Contract Line Items (CLIN): ITEM NUMBER DESCRIPTION OF SUPPLY QUANTITY UNIT OF PURCHASE UNIT PRICE EXTENDED PRICE 0001 AMSCO 400 26X37.5X48 PREVACUUM SINGLE HINGE RECESSED STEAM STERILIZER 2 EACH 0002 ATLAS TRANSER CARRIAGE 26X37.5X48 (AMSCO 400) 4 EACH 0003 48 ATLAS LOADING CAR 4 EACH 0004 INSTALLATION OF STERILIZER 2 JOB 0005 REMOVAL OF EXISTING STERILIZERS 2 JOB 0006 DISPOSAL OF EXISTING STERILIZERS 2 EACH 0007 TRADE-IN CREDIT FOR EXISTING STERILIZERS 2 EACH 1001 AMSCO 400 26X37.5X48 PREVACUUM SINGLE HINGE RECESSED STEAM STERILIZER 1 Each 1002 ATLAS TRANSER CARRIAGE 26X37.5X48 (AMSCO 400) 2 Each 1003 48 ATLAS LOADING CAR 2 Each 1004 INSTALLATION OF STERILIZER 1 Job 1005 REMOVAL OF EXISTING STERILIZER 1 Job 1006 DISPOSAL OF EXISTING STERILIZER 1 Each 1007 TRADE-IN CREDIT FOR EXISTING STERILIZER 1 Each TOTAL PRICE: The desired steam sterilzer will meet these minimum salient characteristics. Sterilizer compatible with and can be integrated with the Censitrac instrument monitoring system Sterilizer with internal chamber dimensions of 26x37.5x48 Sterilizer with a prevacuum single hinged recessed door Sterilizer must be able to reprocess and sterilize 25-pound instrument trays Transfer carriage that does not exceed 26x37.5x48 so that it can be utilized interchangeably with existing sterilizer 48 Loading Car STATEMENT OF WORK - Sterile Processing Service Steam Sterilizers Introduction. The Corporal Michael J. Crescenz VA Medical Center located in Philadelphia VA intends to replace two existing steam sterilizers including transfer carriages and loadings car used in the Sterile Processing Service (SPS) for reprocessing reusable medical equipment. The medical center is looking at a design that will reduce work-related injuries and be compatible with the existing Censitrac instrument monitoring system. Summary of Work Statement. The approved vendor shall provide all parts and labor for two steam sterilizers, 26 by 37.5 x 48 prevacuum single hinged recessed door capable of reprocessing and sterilizing 25 pound instrument trays. The entire quote shall include two sterilizers, transfer carriage, loading car, deinstallation of existing Steris Amsco sterilizers, installation of new sterilizers, and disposal of replaced sterilizers. The quote should also include pricing for an optional third sterilizer that may be purchased by the Government within nine (9) months of the purchase order award date. Scope of Work. Offeror shall provide two 48-inch medium sterilizers with a high capacity chamber validated to sterilize up to twelve 25 pound instrument trays. Interested offerors shall provide specifications on equivalent models that include programmable cycles. Offeror shall provide a transfer carriage that is 26 x 37.5 by 48 compatible with the offered sterilizer. Offeror shall provide compatible loading cars. Offeror shall make all necessary utility disconnections, remove and transport existing sterilizers to a predetermined location within the facility for pick up or disposal. The offeror shall be responsible to coordinate disposal and shipping of the removed sterilizers upon completion of the project. The offeror shall provide all labor and materials required to uncrate, set-in-place, and assemble the new sterilizers. Installation includes operational checks, necessary adjustments, and demonstration of the equipment to appropriate Sterile Processing personnel. The offeror shall provide a trade in allowance for existing Steris Amsco 400 sterilizers clearly annotated on the requested quote. Qualifications. Offeror shall be bonded and insured to insure that all parts, labor, and materials shall be medical grade, manufacturer recommended, approved for use in a hospital sterile processing center. Mechanics and technicians shall be certified to service the equipment they install, and credentials shall be inspected by the Chief, Facility Engineers upon request. Miscellaneous Information. Deinstallation, removal, and installation of sterilizers and associated equipment shall be completed during off tour hours that may include evening/and weekend labor to insure that the sterilizers are installed and tested in a timely and efficient manner. Offeror shall provide warranty information for both the chamber and gaskets. Warranty shall extend at least two years for gaskets, and include all parts, labor, materials, and travel. Offeror shall coordinate mechanical malfunctions with the Chief, Facility Engineers and designated engineering staff. (vii) Delivery of each unit shall be staggered to allow for installation of each sterilizer with minimal disruption to Sterile Processing procedures at the medical center. Delivery of the two sterilizers is expected to occur and be complete prior to September 30, 2019. Delivery of the optional third sterilizer will be coordinated when/if the option for it is exercised by the Government. Corporal Michael J. Crescenz VA Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following provisions AND instructions are added as addenda: PROVISIONS: 52.214-21 Descriptive Literature (APR 2002) 852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside Gray Market Items: (a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (ix) Evaluation of this requirement will be based on PRICE, TECHNICAL, AND PAST PERFORMANCE. Quoters shall include the following information within their quotes: Completed price schedule for all items. Technical literature on sterilizer and accessories being quoted, including equipment features, performance information, and installation specifications. Letter regarding authorization to distribute the quoted items, if the Quoter is not the manufacturer Past Performance Information on three (3) similar requirements to include: Contract Name and Description Date of Delivery/Performance Value of the Contract Ordering Agency Point of Contact Any issues that occurred during delivery and how they were resolved. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause) 52.217-6 Option for Increase Quantity (MAR 1989) 852.203-70 Commercial Advertising (JAN 2008) 852.246-71 Inspection (Jan 2008) (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (xiii) Additional conditions: All responses must include verification that each specification outlined in Section (vi) is met. All interested parties shall be registered, active and verified with the following sites to be considered for award. SAM: http://www.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) Quotes must be emailed to Caroline.Robinette@va.gov and received no later than 2:30 P.M. on April 5, 2019. Quotes may be submitted on this document or the vendor s own form. When submitting a quote using this document, please include: Business Name, address and point of contact (POC). (xvi) For information regarding the combined synopsis/solicitation, please contact Caroline L. Robinette at Caroline.Robinette@va.gov.