Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Description This is a combined presolicitation/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisiti... Description This is a combined presolicitation/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2025-06, effective date of 10/01/2025. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 333413, with a small business size standard of 500 employees. The FSC/PSC is 4120. The James J. Peters VA Medical Center located at 130 West Kingsbridge Road, Bronx, NY 10468 is seeking to purchase Air Handling Unit (AHU) Filters on a base plus four (4) option year Blanket Purchase Agreement (BPA). All interested companies shall provide quotations for the following: Statement of Work Title: Procurement and Delivery of AHU Filters at James J. Peters VA Medical Center, Bronx, New York. Objective: James J. Peters VA Medical Center located at 130 W Kingsbridge Road Bronx, NY 10468 is seeking a fixed firm price BPA to include a base year and four (4) option years for the supply and delivery of Brookaire Air Handling Unit (AHU) Filters in accordance with specified requirements as outlined in the Statement of Work (SOW). The BPA performance years required are as follows: Base Year: February 27, 2026 February 26, 2027 Option Year 1: February 27, 2027 February 26, 2028 Option Year 2: February 27, 2028 February 26, 2029 Option Year 3: February 27, 2029 February 26, 2030 Option Year 4: February 27, 2030 February 26, 2031 Scope: The vendor shall be responsible for the following: Procuring Brookaire AHU filters or equivalent in accordance with the specified requirements. Ensuring that the filters meet all manufacturer and medical center specifications, as outlined in the following lists. The following quantities of each filter will be needed: Filter Sizes (in) Ratings Types Headers? Annual Quantity 12x20x2 MERV 8 Pleated N/A 60 12x20x2 MERV 11 Pleated N/A 20 12x20x12 MERV 11 Rigid Box Single 20 12x20x12 MERV 14 Rigid Box Single 10 12x24x2 MERV 8 Pleated N/A 420 Filter Sizes (in) Ratings Types Headers? Annual Quantity 12x24x2 MERV 10 Pleated N/A 116 12x24x2 MERV 11 Pleated N/A 376 12x24x4 HEPA Cartridge Box Single 2 12x24x4 MERV 14 Mini-Pleated N/A 4 12x24x6 MERV 11 Cartridge Box Single 12 12x24x12 MERV 11 Rigid Box Single 44 12x24x12 MERV 11 Cartridge Box Single 84 12x24x12 MERV 14 Rigid Box Single 114 12x24x12 MERV 14 Rigid Box No 20 12x24x12 MERV 14 Rigid Box Double 20 12x24x12 MERV 14 Cartridge Box Single 92 16x16x2 MERV 8 Pleated N/A 64 16x20x2 MERV 8 Pleated N/A 424 16x20x2 MERV 11 Pleated N/A 104 16x20x4 MERV 11 Mini-Pleated N/A 32 16x20x12 MERV 14 Rigid Single 40 16x25x2 MERV 10 Pleated Pleated 420 20x20x2 MERV 8 Pleated Pleated 708 20x20x2 MERV 11 Pleated Pleated 1048 20x20x4 MERV 10 Mini-Pleated N/A 60 20x20x4 MERV 11 Mini-Pleated N/A 88 20x20x12 MERV 11 Rigid Box Single 20 Filter Sizes (in) Ratings Types Headers? Annual Quantity 20x20x12 MERV 11 Cartridge Box Single 128 20x20x12 MERV 14 Rigid Box Single 238 20x20x12 MERV 14 Cartridge Box Single 208 20x24x2 MERV 8 Pleated N/A 1272 20x24x2 MERV 11 Pleated N/A 772 20x24x4 MERV 11 Mini-Pleated N/A 56 20x24x12 MERV 10 Rigid Box Single 20 20x24x12 MERV 11 Rigid Box Single 104 20x24x12 MERV 11 Cartridge Box Single 192 20x24x12 MERV 14 Rigid Box Single 280 20x24x12 MERV 14 Cartridge Box Single 80 24x24x2 MERV 8 Pleated N/A 1680 24x24x2 MERV 10 Pleated N/A 912 24x24x2 MERV 11 Pleated N/A 1080 24x24x4 HEPA Cartridge Box Single 4 24x24x4 MERV 11 Mini-Pleated N/A 72 24x24x4 MERV 11 Pleated N/A 24 24x24x4 MERV 14 Mini-Pleated Mini-Pleated 4 24x24x6 MERV 11 Cartridge Box Single 84 24x24x12 MERV 10 Rigid Box Single 40 24x24x12 MERV 11 Rigid Box Single 4 24x24x12 MERV 11 Cartridge Box Single 400 Filter Sizes (in) Ratings Types Headers? Annual Quantity 24x24x12 MERV 14 Rigid Box No 320 24x24x12 MERV 14 Rigid Box Single 358 24x24x12 MERV 14 Rigid Box Double 40 24x24x12 MERV 14 Cartridge Box Single 192 24x24x12 HEPA Cartridge Box No 4 24x25x2 MERV 11 Pleated N/A 36 Ensuring a submittal package is provided, including product specifications and documentation confirming that the material meets the requirements outlined in this document. Coordinating with the James J. Peters VA Medical Center for delivery schedules and ensuring materials are delivered to the designated address: Delivery Address: James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY 10468 Providing all necessary documentation, including packing slips, invoices, and certifications of compliances for the flooring materials. Delivering the materials within the agreed timeframe to avoid project delays. Each pallet delivered should only house filters for one air handler. Filters for different air handlers should not be on the same pallet. Every box on the pallet shall be labeled with the air handler number, location served, and filter size (LOCATION AHU #). This is for all pre-filters (pleated), cartridge boxes, mini-pleats and rigid box. The location and air handler and the filter required is on the master filter spreadsheet which is attached as a PDF in the solicitation. The list for the quarterly amounts below is just used for pricing purposes for what is required to be delivered on a quarterly basis. The locations of where the filters are going are on the master spreadsheet. It should be noted that all the penthouse filters will be frontloaded in the first delivery. It also should be noted that the list below, separates the amount of filters per each of the four deliveries. Freight charges cannot exceed $250 dollars per delivery. The delivery of the filters is the responsibility of the vendor that wins the bid. No taxes are included nor allowed. A tax exempt form can be provided if necessary. Any mistakes in labeling, having multiple air handlers on one pallet, or delivery will require the vendor to come on site to either sort the boxes or take them off site and redeliver the correctly at no cost to the VA. No substitute filters are allowed. IF there is a lead time on any filters, it is on the vendor to ensure they coordinate receiving the filters in advance of the delivery and storing them at no cost to the VA until delivery is ready. Reports and Acceptance: The vendor shall provide a delivery report upon completion of each delivery. This report should include the quantities delivered, batch numbers, and any variances from the original order. Acceptance of the materials will be based on COR S approval. The C&A requirements do not apply, and a Security Accreditation package is not required. Schedule: The vendor shall make deliveries every ninety (90) days, occurring within the first two (2) weeks of award, and then every 90 days after that. Total quantities of each filter type shall be delivered in four (4) equal shipments across the entire Blanket Purchase Agreement (BPA). All deliveries shall be coordinated with COR at a minimum of five (5) business days in advance. Contractor shall submit proposed delivery schedule upon award of BPA. Index Filter Sizes Ratings Types Headers? Delivery 1 Delivery 2 Delivery 3 Delivery 4 Total 1 12x20x2 MERV 8 Pleated N/A 15 15 15 15 60 2 12x20x2 MERV 11 Pleated N/A 5 5 5 5 20 3 12x20x12 MERV 11 Rigid Box Single 5 5 5 5 20 4 12x20x12 MERV 14 Rigid Box Single 0 5 0 5 10 5 12x24x2 MERV 8 Pleated N/A 240 60 60 60 420 6 12x24x2 MERV 10 Pleated N/A 62 18 18 18 116 7 12x24x2 MERV 11 Pleated N/A 94 94 94 94 376 8 12x24x4 HEPA Cartridge Box Single 0 1 0 1 2 9 12x24x4 MERV 14 Mini-Pleated N/A 1 1 1 1 4 10 12x24x6 MERV 11 Cartridge Box Single 3 3 3 3 12 11 12x24x12 MERV 11 Rigid Box Single 11 11 11 11 44 12 12x24x12 MERV 11 Cartridge Box Single 66 6 6 6 84 13 12x24x12 MERV 14 Rigid Box Single 57 26 5 26 114 14 12x24x12 MERV 14 Rigid Box No 5 5 5 5 20 15 12x24x12 MERV 14 Rigid Box Double 5 5 5 5 20 16 12x24x12 MERV 14 Cartridge Box Single 23 23 23 23 92 17 16x16x2 MERV 8 Pleated N/A 64 0 0 0 64 18 16x20x2 MERV 8 Pleated N/A 106 106 106 106 424 19 16x20x2 MERV 11 Pleated N/A 26 26 26 26 104 20 16x20x4 MERV 11 Mini-Pleated N/A 8 8 8 8 32 21 16x20x12 MERV 14 Rigid Single 6 14 6 14 40 22 16x25x2 MERV 10 Pleated Pleated 105 105 105 105 420 23 20x20x2 MERV 8 Pleated Pleated 177 177 177 177 708 24 20x20x2 MERV 11 Pleated Pleated 262 262 262 262 1048 25 20x20x4 MERV 10 Mini-Pleated N/A 15 15 15 15 60 26 20x20x4 MERV 11 Mini-Pleated N/A 22 22 22 22 88 27 20x20x12 MERV 11 Rigid Box Single 5 5 5 5 20 28 20x20x12 MERV 11 Cartridge Box Single 32 32 32 32 128 29 20x20x12 MERV 14 Rigid Box Single 19 100 19 100 238 30 20x20x12 MERV 14 Cartridge Box Single 52 52 52 52 208 31 20x24x2 MERV 8 Pleated N/A 318 318 318 318 1272 32 20x24x2 MERV 11 Pleated N/A 193 193 193 193 772 33 20x24x4 MERV 11 Mini-Pleated N/A 14 14 14 14 56 34 20x24x12 MERV 10 Rigid Box Single 5 5 5 5 20 35 20x24x12 MERV 11 Rigid Box Single 26 26 26 26 104 36 20x24x12 MERV 11 Cartridge Box Single 48 48 48 48 192 37 20x24x12 MERV 14 Rigid Box Single 19 121 19 121 280 38 20x24x12 MERV 14 Cartridge Box Single 20 20 20 20 80 39 24x24x2 MERV 8 Pleated N/A 1068 204 204 204 1680 40 24x24x2 MERV 10 Pleated N/A 264 216 216 216 912 41 24x24x2 MERV 11 Pleated N/A 270 270 270 270 1080 42 24x24x4 HEPA Cartridge Box Single 0 2 0 2 4 43 24x24x4 MERV 11 Mini-Pleated N/A 18 18 18 18 72 44 24x24x4 MERV 11 Pleated N/A 6 6 6 6 24 45 24x24x4 MERV 14 Mini-Pleated Mini-Pleated 1 1 1 1 4 46 24x24x6 MERV 11 Cartridge Box Single 21 21 21 21 84 47 24x24x12 MERV 10 Rigid Box Single 10 10 10 10 40 48 24x24x12 MERV 11 Rigid Box Single 1 1 1 1 4 49 24x24x12 MERV 11 Cartridge Box Single 316 28 28 28 400 50 24x24x12 MERV 14 Rigid Box No 80 80 80 80 320 51 24x24x12 MERV 14 Rigid Box Single 206 69 14 69 358 52 24x24x12 MERV 14 Rigid Box Double 10 10 10 10 40 53 24x24x12 MERV 14 Cartridge Box Single 48 48 48 48 192 54 24x24x12 HEPA Cartridge Box No 0 2 0 2 4 55 24x25x2 MERV 11 Pleated N/A 9 9 9 9 36 Total 4462 2947 2670 2947 13026 Sample Delivery Schedule: BPA Award Date: February 14, 2026 First Delivery: February 28, 2026 Second Delivery: May 29, 2026 Third Delivery: August 29, 2026 Fourth Delivery: November 27, 2026 Deliveries shall be during normal business hours, which are 8 am to 4 pm, Monday through Friday. Deliveries must not occur during federal holidays. Holidays observed by the federal government are annotated below: - New Year s Day - Martin Luther King s Birthday - President s Day - Memorial Day - Juneteenth - Independence Day - Labor Day - Columbus Day - Veterans Day - Thanksgiving Day - Christmas Day The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) https://www.acquisition.gov/far-overhaul (FAR OVERHAUL) The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1Â Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) (a)Â Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1)Â The solicitation number; (2)Â The name, address, telephone number of the Offeror; (3)Â The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b)Â Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c)Â Late submissions, modifications, revisions, and withdrawals of offers. (1)Â Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2)Â Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3)Â If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4)Â Offerors may withdraw their offers by written notice to the Government received at any time before award. (d)Â Blanket Purchase Agreement (BPA) award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a BPA without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e)Â Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2)Â The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3)Â The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4)Â A summary of the rationale for award. (5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6)Â Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. *The Government will not consider offers for award from offerors that do not provide the Buy American certification with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Certificate must be filled out, signed, and submitted with proposal. *The Government will not consider offers for award from offerors that do not provide the Limitations of Subcontracting document with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Document must be filled out, signed, and submitted with proposal. (End of provision) All quoters shall submit the following: One (1) quote in PDF format One (1) Limitations on Subcontracting certificate, filled out and signed in PDF format One (1) Buy America Certificate, filled out and signed in PDF format All quotes shall be sent to the Contracting Officer at Jonatan.Rondon@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) The following factors shall be used to evaluate quotations: (1) technical capability or quality of the item offered to meet the Government requirement; (2) price; and (3) past performance. Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. (End of Provision) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Blanket Purchase Agreement (BPA) Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" FAR 52.217-7 Option for Increased Quantity Separately Priced Line Item (MAR 1989) FAR 52.219-33 Nonmanufacturer Rule (SEP 2021) FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) VAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION). VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023). VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018) VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) (a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that (1) If awarded a Blanket Purchase Agreement (BPA) (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant BPA, as follows: [Offeror check the appropriate box] (i) [ ] In the case of a BPA for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (ii) [ ] In the case of a BPA for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act. (2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]: (i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i). (ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii).The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in check each box below.] [ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18). [ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied. [ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. [ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated BPA value is composed of items that are manufactured by small business concerns. (3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (4) If VA determines that an SDVOSB/VOSB awarded a Blanket Purchase Agreement (BPA) pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating 18 U.S.C. 1001. (b) The offeror represents and understands that by submission of its offer and award of a BPA it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the BPA or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a BPA if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the Blanket Purchase Agreement (BPA), [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant BPA. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:______________________________________ (End of clause) FAR 52.225-2 Buy America Certificate (OCT 2022) As prescribed in 25.1101(a)(2), insert the following provision: Buy American Certificate (Oct 2022) (a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies." (b)Foreign End Products: Line Item No. Country of Origin Exceeds 55% domestic content (yes/no) (b)[List as necessary] (c) Domestic end products containing a critical component: Line Item No. ___ [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. (End of provision) Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than February 10th, 2026, at 1600 EST at email: Jonatan.Rondon@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact: Jonatan Rondon Contracting Officer Network Contracting Office (NCO2) Margaret Cochran Corbin VA Campus 423 East 23rd Street, 14045-W New York, NY 10010 212-686-7500 ex. 16490 Jonatan.rondon@va.gov

Inactive

THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES... THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFQ IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice is marked as proprietary and will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS code 333413 (size standard of 500 employees). Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide AHU Filters that at a minimum meet the following salient characteristics with a brand name or equal product for the James J. Peters VA Medical Center, Bronx, NY. Statement of Work Title: Procurement and Delivery of AHU Filters at James J. Peters VA Medical Center, Bronx, New York. Objective: James J. Peters VA Medical Center located at 130 W Kingsbridge Road Bronx, NY 10468 is seeking a fixed firm price contract to include a base year and four (4) option years for the supply and delivery of Brookaire Air Handling Unit (AHU) Filters in accordance with specified requirements as outlined below: The contract performance years required are as follows: Base Year: February 01, 2026 January 31, 2027 Option Year 1: February 01, 2027 January 31, 2028 Option Year 2: February 01, 2028 January 31, 2029 Option Year 3: February 01, 2029 January 31, 2030 Option Year 4: February 01, 2030 January 31, 2031 Scope: The vendor shall be responsible for the following: Procuring Brookaire AHU filters or equivalent in accordance with the specified requirements. Ensuring that the filters meets all manufacturer and medical center specifications, as outlined in the following lists. The following quantities of each filter will be needed: Filter Sizes (in) Ratings Types Headers? Total Quantity 12x20x2 MERV 8 Pleated N/A 60 12x20x2 MERV 11 Pleated N/A 20 12x20x12 MERV 11 Rigid Box Single 20 12x20x12 MERV 14 Rigid Box Single 10 12x24x2 MERV 8 Pleated N/A 420 12x24x2 MERV 10 Pleated N/A 116 12x24x2 MERV 11 Pleated N/A 376 12x24x4 HEPA Cartridge Box Single 2 12x24x4 MERV 14 Mini-Pleated N/A 4 12x24x6 MERV 11 Cartridge Box Single 12 12x24x12 MERV 11 Rigid Box Single 44 12x24x12 MERV 11 Cartridge Box Single 84 12x24x12 MERV 14 Rigid Box Single 114 12x24x12 MERV 14 Rigid Box No 20 12x24x12 MERV 14 Rigid Box Double 20 12x24x12 MERV 14 Cartridge Box Single 92 16x16x2 MERV 8 Pleated N/A 64 16x20x2 MERV 8 Pleated N/A 424 16x20x2 MERV 11 Pleated N/A 104 16x20x4 MERV 11 Mini-Pleated N/A 32 16x20x12 MERV 14 Rigid Single 40 16x25x2 MERV 10 Pleated Pleated 420 20x20x2 MERV 8 Pleated Pleated 708 20x20x2 MERV 11 Pleated Pleated 1048 20x20x4 MERV 10 Mini-Pleated N/A 60 20x20x4 MERV 11 Mini-Pleated N/A 88 20x20x12 MERV 11 Rigid Box Single 20 20x20x12 MERV 11 Cartridge Box Single 128 20x20x12 MERV 14 Rigid Box Single 238 20x20x12 MERV 14 Cartridge Box Single 208 20x24x2 MERV 8 Pleated N/A 1272 20x24x2 MERV 11 Pleated N/A 772 20x24x4 MERV 11 Mini-Pleated N/A 56 20x24x12 MERV 10 Rigid Box Single 20 20x24x12 MERV 11 Rigid Box Single 104 20x24x12 MERV 11 Cartridge Box Single 192 20x24x12 MERV 14 Rigid Box Single 280 20x24x12 MERV 14 Cartridge Box Single 80 24x24x2 MERV 8 Pleated N/A 1680 24x24x2 MERV 10 Pleated N/A 912 24x24x2 MERV 11 Pleated N/A 1080 24x24x4 HEPA Cartridge Box Single 4 24x24x4 MERV 11 Mini-Pleated N/A 72 24x24x4 MERV 11 Pleated N/A 24 24x24x4 MERV 14 Mini-Pleated Mini-Pleated 4 24x24x6 MERV 11 Cartridge Box Single 84 24x24x12 MERV 10 Rigid Box Single 40 24x24x12 MERV 11 Rigid Box Single 4 24x24x12 MERV 11 Cartridge Box Single 400 24x24x12 MERV 14 Rigid Box No 320 24x24x12 MERV 14 Rigid Box Single 358 24x24x12 MERV 14 Rigid Box Double 40 24x24x12 MERV 14 Cartridge Box Single 192 24x24x12 HEPA Cartridge Box No 4 24x25x2 MERV 11 Pleated N/A 36 d. Ensuring a submittal package is provided, including product specifications and documentation confirming that the material meets the requirements outlined in this document. e. Coordinating with the James J. Peters VA Medical Center for delivery schedules and ensuring materials are delivered to the designated address: Delivery Address: James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY 10468 Providing all necessary documentation, including packing slips, invoices, and certifications of compliances for the flooring materials. Delivering the materials within the agreed timeframe to avoid project delays. Each pallet delivered should only house filters for one air handler. Filters for different air handlers should not be on the same pallet. Every box on the pallet shall be labeled with the air handler number, location served, and filter size (LOCATION AHU #). This is for all pre-filters (pleated), cartridge boxes, mini-pleats and rigid box. The location and air handler and the filter required is on the master filter spreadsheet which is attached as a PDF in the solicitation. The list for the quarterly amounts below is just used for pricing purposes for what is required to be delivered on a quarterly basis. The locations of where the filters are going are on the master spreadsheet. It should be noted that all the penthouse filters will be frontloaded in the first delivery. It also should be noted that the list below, separates the amount of filters per each of the four deliveries. Freight charges cannot exceed $250 dollars per delivery. The delivery of the filters is the responsibility of the vendor that wins the bid. No taxes are included nor allowed. A tax exempt form can be provided if necessary. Any mistakes in labeling, having multiple air handlers on one pallet, or delivery will require the vendor to come on site to either sort the boxes or take them off site and redeliver the correctly at no cost to the VA. No substitute filters are allowed. IF there is a lead time on any filters, it is on the vendor to ensure they coordinate receiving the filters in advance of the delivery and storing them at no cost to the VA until delivery is ready. Reports and Acceptance: a. The vendor shall provide a delivery report upon completion of each delivery. This report should include the quantities delivered, batch numbers, and any variances from the original order. b. Acceptance of the materials will be based on COR S approval. c. The C&A requirements do not apply, and a Security Accreditation package is not required. Schedule: The vendor shall make deliveries every 90 days, occurring within the first 2 weeks of award, and then every 90 days after that. Total quantities of each filter type shall be delivered in four (4) equal shipments across the entire contract. All deliveries shall be coordinated with COR minimum 5 business days in advance. Contractor shall submit proposed delivery schedule upon award of contract. Index Filter Sizes Ratings Types Headers? Delivery 1 Delivery 2 Delivery 3 Delivery 4 Total 1 12x20x2 MERV 8 Pleated N/A 15 15 15 15 60 2 12x20x2 MERV 11 Pleated N/A 5 5 5 5 20 3 12x20x12 MERV 11 Rigid Box Single 5 5 5 5 20 4 12x20x12 MERV 14 Rigid Box Single 0 5 0 5 10 5 12x24x2 MERV 8 Pleated N/A 240 60 60 60 420 6 12x24x2 MERV 10 Pleated N/A 62 18 18 18 116 7 12x24x2 MERV 11 Pleated N/A 94 94 94 94 376 8 12x24x4 HEPA Cartridge Box Single 0 1 0 1 2 9 12x24x4 MERV 14 Mini-Pleated N/A 1 1 1 1 4 10 12x24x6 MERV 11 Cartridge Box Single 3 3 3 3 12 11 12x24x12 MERV 11 Rigid Box Single 11 11 11 11 44 12 12x24x12 MERV 11 Cartridge Box Single 66 6 6 6 84 13 12x24x12 MERV 14 Rigid Box Single 57 26 5 26 114 14 12x24x12 MERV 14 Rigid Box No 5 5 5 5 20 15 12x24x12 MERV 14 Rigid Box Double 5 5 5 5 20 16 12x24x12 MERV 14 Cartridge Box Single 23 23 23 23 92 17 16x16x2 MERV 8 Pleated N/A 64 0 0 0 64 18 16x20x2 MERV 8 Pleated N/A 106 106 106 106 424 19 16x20x2 MERV 11 Pleated N/A 26 26 26 26 104 20 16x20x4 MERV 11 Mini-Pleated N/A 8 8 8 8 32 21 16x20x12 MERV 14 Rigid Single 6 14 6 14 40 22 16x25x2 MERV 10 Pleated Pleated 105 105 105 105 420 23 20x20x2 MERV 8 Pleated Pleated 177 177 177 177 708 24 20x20x2 MERV 11 Pleated Pleated 262 262 262 262 1048 25 20x20x4 MERV 10 Mini-Pleated N/A 15 15 15 15 60 26 20x20x4 MERV 11 Mini-Pleated N/A 22 22 22 22 88 27 20x20x12 MERV 11 Rigid Box Single 5 5 5 5 20 28 20x20x12 MERV 11 Cartridge Box Single 32 32 32 32 128 29 20x20x12 MERV 14 Rigid Box Single 19 100 19 100 238 30 20x20x12 MERV 14 Cartridge Box Single 52 52 52 52 208 31 20x24x2 MERV 8 Pleated N/A 318 318 318 318 1272 32 20x24x2 MERV 11 Pleated N/A 193 193 193 193 772 33 20x24x4 MERV 11 Mini-Pleated N/A 14 14 14 14 56 34 20x24x12 MERV 10 Rigid Box Single 5 5 5 5 20 35 20x24x12 MERV 11 Rigid Box Single 26 26 26 26 104 36 20x24x12 MERV 11 Cartridge Box Single 48 48 48 48 192 37 20x24x12 MERV 14 Rigid Box Single 19 121 19 121 280 38 20x24x12 MERV 14 Cartridge Box Single 20 20 20 20 80 39 24x24x2 MERV 8 Pleated N/A 1068 204 204 204 1680 40 24x24x2 MERV 10 Pleated N/A 264 216 216 216 912 41 24x24x2 MERV 11 Pleated N/A 270 270 270 270 1080 42 24x24x4 HEPA Cartridge Box Single 0 2 0 2 4 43 24x24x4 MERV 11 Mini-Pleated N/A 18 18 18 18 72 44 24x24x4 MERV 11 Pleated N/A 6 6 6 6 24 45 24x24x4 MERV 14 Mini-Pleated Mini-Pleated 1 1 1 1 4 46 24x24x6 MERV 11 Cartridge Box Single 21 21 21 21 84 47 24x24x12 MERV 10 Rigid Box Single 10 10 10 10 40 48 24x24x12 MERV 11 Rigid Box Single 1 1 1 1 4 49 24x24x12 MERV 11 Cartridge Box Single 316 28 28 28 400 50 24x24x12 MERV 14 Rigid Box No 80 80 80 80 320 51 24x24x12 MERV 14 Rigid Box Single 206 69 14 69 358 52 24x24x12 MERV 14 Rigid Box Double 10 10 10 10 40 53 24x24x12 MERV 14 Cartridge Box Single 48 48 48 48 192 54 24x24x12 HEPA Cartridge Box No 0 2 0 2 4 55 24x25x2 MERV 11 Pleated N/A 9 9 9 9 36 Total 4462 2947 2670 2947 13026 Sample Delivery Schedule: Contract Award Date: January 1, 2026 First Delivery: January 19, 2026 Second Delivery: April 3, 2026 Third Delivery: July 3, 2026 Fourth Delivery: October 30, 2026 Deliveries shall be during normal business hours, which are 8 am to 4 pm, Monday through Friday. Deliveries must not occur during federal holidays. Holidays observed by the federal government are annotated below: - New Year s Day - Martin Luther King s Birthday - President s Day - Memorial Day - Juneteenth - Independence Day - Labor Day - Columbus Day - Veterans Day - Thanksgiving Day - Christmas Day The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items? (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (13) Please provide your Sam.gov Unique Entity ID number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items" meet all the salient characteristics. Responses to this notice shall be submitted via email to Jonatan.rondon@va.gov, telephone responses shall not be accepted. Responses must be received no later than January 16th, 2026. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.