Inactive

THIS IS NOT A SOLICITATION. This Sources Sought is issued by VISN 2 Contracting Office in Batavia, NY for the purpose of collecting information about vendors interested in providing preventative maint... THIS IS NOT A SOLICITATION. This Sources Sought is issued by VISN 2 Contracting Office in Batavia, NY for the purpose of collecting information about vendors interested in providing preventative maintenance service for a Marley 8-cell cooling tower and associated supporting equipment at the James J. Peters VA Medical Center in Bronx, NY. The VA is seeking to provide for this requirement as of October 1, 2025, to September 30, 2026 with four one-year options to extend. The NAICS code identified for this requirement is 238220, Plumbing, Heating, and Air Conditioning Contractors, with a size standard of $19.0 million. This is a Sources Sought Notice. The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. OVERVIEW: This is a non-personnel services requirement to provide all labor, equipment, tools, supervision, transportation, administration, parts and materials for preventative maintenance service on a Marley 8-cell cooling system. This effort is to support the continuous operation of the cooling tower. At a minimum, service will include the following. Inspect cooling tower unit and supporting equipment. Isolate electrical and mechanical systems and tag out accordingly. Vacuum and remove all debris from basin. Pressure-wash and remove scale and other buildup. Clean and remove debris and scale from interior, exterior and components of cooling tower units. Check filters and housing systems replace as needed . Adjust operating systems for proper tolerance as needed. Check and adjust belt tension. Check and tighten support fasteners as needed. Check shaft sheave and belt alignment. Check and tighten blade and hub fasteners. Check fan blade pitch and tip clearance. Service gearbox and replace gear oil following recommended specifications. Check pump rotation. Check voltage, current and amperage for proper tolerances. Check driveshaft and/or coupling alignment and unusual wear. Perform a complete function test bringing cooling towers online. SUBMISSION INSTRUCTIONS: Part of the purpose of this sources sought is to determine the viability of a set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide: Company/individual name capability statement Examples of same or similar work performed at other facilities SAM UEID number (for Prime and Subcontractor, if applicable) Address Point of contact Government certification of social-economic category Any applicable Federal Supply Schedules Two to three instances of experience performing this type of work, include subcontractors for those jobs if applicable. Listing of any teaming agreements that may be employed in the performance of this requirement if awarded Proof of any applicable certifications or training Any relevant comments about the Attachment(s) The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. This service is located in Bronx, NY. Provide your nearest site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years of experience does your company have in performing tasks of this nature, scope, and complexity? How many years of service do your proposed technicians have performing tasks of this nature, scope, and complexity? How many years does your proposed subcontractor have performing tasks of this nature, scope, and complexity? How many jobs of this nature, scope and complexity have you performed in the past five years? How many certified/licensed technicians does your company currently employ? Contractors that are able to meet the requirements in the overview section of this notice and possess an interest in performing this service, are encouraged to email the above information to Chris Weider at Christopher.Weider@va.gov. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to government notices and postings for potential procurements. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-75Â VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7011(b), insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. [X] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: Referral to the VA Suspension and Debarment Committee; A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and Prosecution for violating 18 U.S.C. 1001. The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________ Printed Title of Signee: ____________________________ Signature: ____________________________________________ Date: _______________________ Company Name and Address: ____________________________________________________