Inactive

Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) ... Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Buffalo, NY for the purpose of collecting information about VA New Jersey Healthcare System, East Orange Campus, 385 Tremont Ave, East Orange, NJ 07018 and the VA New Jersey Healthcare System, Lyons Campus, 151 Knollcroft Rd, Lyons, NJ 07939. (e ) The VA is seeking to provide for this requirement to be performed within 90 days of award which is estimated for 09/01/2025. The NAICS code identified for this requirement is 221310 Water Supply and Irrigation Systems. The requirement is detailed in the Statement of Work section of this document. (f) Cursory market research has identified SDVSOB/VOSB businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Megan Ross at Megan.Ross3@va.gov . - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. This service is located in East Orange, New Jersey. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity? How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years? Contractors shall also identify any Federal Supply Schedules that may carry the desired services. Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. Contractors shall include any relevant comments about the Attachment(s) if applicable. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7009(c) insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _______________________________

Inactive

STATEMENT OF WORK DRAFT Introduction To provide a legionella risk assessment and water safety & management plan for Veterans Affairs New Jersey Healthcare System (VANJHS) . Background /Objective Veter... STATEMENT OF WORK DRAFT Introduction To provide a legionella risk assessment and water safety & management plan for Veterans Affairs New Jersey Healthcare System (VANJHS) . Background /Objective Veterans Affairs Central Office (VACO) as part of their prevention of health care associated Legionella disease and scald injury policy VA Directive 1061 requires that all VA facilities perform risk assessment of their potable water systems. A water safety & management plan is recommended for potable and non-potable water systems in buildings with certain characteristics as defined in American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) 188. The building specific plan utilizes an accepted risk management methodology to provide a proactive approach for ongoing management addressing Legionella risk. Place of Performance East Orange campus 385 Tremont Ave, East Orange, NJ 07208 Lyons campus 151 Knollcroft Rd., Lyons, NJ 07939 Period of Performance 07/01/2025 to 10/31/2025 (Estimated Timeline) Scope of Work Contractor will be responsible for creation of Water Safety and Management Plan (WSMP) for both East Orange and Lyons Campuses. The WSMP provides defensible guidance for water system operation, including schedules for on-going monitoring and sampling, documentation, and corrective actions, while establishing a means to audit the water safety program. Benefits of developing a water safety & management plan include: Proactive and documented management of building water systems. Agreed upon actions for: operating goals, system monitoring, documentation, and performing corrective actions if they become necessary. Demonstrated compliance with the industry standard, ANSI/ASHRAE 188 Legionellosis: Risk Management for Building Water Systems. A WSMP will be developed for the following water systems (one for each campus): Potable (hot and cold) water systems; Cooling tower systems; Decorative water features. Contractor will perform an onsite assessment of water systems to create WSMP for each campus. Assessment is part of tasks performed by the contractor. The information will be collected as part of the onsite assessment. The following information should be collected, but not limited to: Contact information, title, and role for all facility team members. Process flow diagram for each water system. The diagram shall include each processing step that impacts water quality including source, pumping, circulation, storage, treatment, filtration, usage, and disposal. Description of the system, including description of major water usages. Photographs and nameplate information of all major pieces of equipment which impact water quality or flow. Photographs or documentation of all treatment chemicals or devices. Documentation should include current operating set points. Field notes on observations or comments from site visit, including notes on atypical field measurements such as out of range temperatures, water discoloration, etc. Copies of Facility s documents that relate to the operation or maintenance of the water system and policies on water interruption policy, startup/shutdown and/or Legionella. Legionella Hazard Analysis review of historical Legionella monitoring data in addition to on site assessment information Contractor will develop WSMP for both campuses from the information collected during onsite assessment, and will include information, but not limited to: ASHRAE 188 compliance audit. Identification of water safety team and responsibilities. Building characterization and process flow diagrams. Legionella hazard analysis Control limits and operating goals. Monitoring and sampling schedule and procedures. Corrective actions. Documentation requirements. Auditing (verification and validation activities). Contractor will submit the drafts of draft WSMP for each campus for review. Conference call will be conducted to review the plan content and to provide training to staff. Contractor will incorporate all review comments and will provide final WSMP plans for adoption. Sample collection includes water for Legionella culture; field measurements of temperature, pH, conductivity, and residual disinfectant; and water chemistry sampling. Legionella cultures will be collected and processed. Reports will be provided within 7 to 10 days after processing. If Legionella is detected, the contractor will facilitate a conference call to discuss the result and any required short-term actions. The contractor will develop risk assessment reports that include: Summary of the onsite physicochemical measurements and Legionella culture results. Evidenced-based conclusions and recommendations, which could include, short or long-term actions, and next steps for facility Legionella risk management. The draft risk assessments will be provided for review and a conference call provided to review the draft reports and answer any questions. Based on comments received from the client, the reports will be updated, and the contractor will issue a final risk assessment report for approval. Special Instructions - Contractor will check in with COR Upon arrival, specify where they will be working and for what duration. Work in critical areas will have to be scheduled in advance and may require some after normal hours or weekend work. The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. Other Related Services (Not Included in the Scope of Work) Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.