Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

This amendment A0002 is for solicitation 36C24225B0012 to Replace Surgical Lights project 526-21-521 at the James J. Peters DVA Medical Center, Bronx, NY. Note to all bidding contractors: Please disre... This amendment A0002 is for solicitation 36C24225B0012 to Replace Surgical Lights project 526-21-521 at the James J. Peters DVA Medical Center, Bronx, NY. Note to all bidding contractors: Please disregard previously posted Amendment A0001, as it was not directly linked to the original solicitation. When submitting bids, please enter N/A for Amendment A0001 on SF30. All RFI's will be responsded to with this Amendment A0002. Acknowledgment or lack of acknowledgment for Amendment A0001 will not be a basis for unresponsiveness. Thank you for your interest in this project. Sincerely, Patricia

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Pre-Solicitation Notice DESCRIPTION THIS IS A PRE-SOLICITATION NOTICE ONLY Project No. 526-23-521 Replace Surgical Lights in O.R. 4-10 at the James J. Peters VA Medical Center, Bronx, New York. CONSTR... Pre-Solicitation Notice DESCRIPTION THIS IS A PRE-SOLICITATION NOTICE ONLY Project No. 526-23-521 Replace Surgical Lights in O.R. 4-10 at the James J. Peters VA Medical Center, Bronx, New York. CONSTRUCTION SERVICES GENERAL SCOPE/Statement of Work. The Contractor must furnish all labor, materials, tools and supervision to complete the following: Replace Surgical lights in OR s Scope of Work Statement of Work: This is a construction contract for the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 to furnish all supervision, labor, equipment, and material necessary to replace O.R. Surgical in Operating Rooms 4-10 in wing 2A of the James J. Peters VA Medical Center. All work shall be completed in accordance with all published applicable local/state/federal/national codes, ordinances, and regulations, along with all related VA directives, design guides and manuals, specifications, and standards plus all VA requirements (federal or local) that are project specific to the documented scope of work on this site. Contractor is required to visit site and meet with Contracting Officer s Representative (COR) prior to bidding. Scope of Work: Contractor shall provide and install all infrastructure, and systems required to support the installation of STERIS equipment throughout the operating rooms included within this scope of work. No integration equipment shall be installed under this contract which is HexaVue IP Integration System including: 4K/HD universal ports, surgical Field Monitors, Wall Monitors, touch panels, Speakers, Signature Suite Relaxing Multimedia, Printer. Under this contract the infrastructure (conduits, conductors, junction boxes, supports, and associated devices including ceiling cameras), along with the surgical lights, booms, and supports shall be provided and installed. For all junction boxes that are to be installed under this phase for use with future integrations equipment, the contractor shall provide a faceplate to ensure no exposed parts. Faceplates shall be sized per the associated junction box in which it is to be installed. Due to the sensitive location of the project, Bronx VA requires a dedicated supervisor for the project with 7 years of experience in electrical engineering work. Contractor to field verify OR rooms before the installation of the equipment and provide for VA approval shop drawings stamped by a structural engineer. Our existing equipment are STERIS, so new equipment must be STERIS to be compliant with our system. Purity test must be done by a third-party inspection for medical gas after all work is finished and before return the medical gas to service. All work must be compliant with NEC and NFPA latest codes. All work must be compliant with VA specs and design guides located in the VA TILL (Technical Information Library: https://www.cfm.va.gov/til/). Project Tasks: Remove existing booms and fixtures, remove associated plumbing connection to Surgical fixtures, disconnect existing vacuum connection from ceiling, detach existing gas hoses. Disconnect / remove existing connections to Steris equip, disconnect / remove existing Steris light control panel. Install new booms with surgical lights, all connection points shall be identified and coordinated with the new surgical lighting and equipment installation to ensure complete and operational systems, besides required construction but not limited to interior construction (patch, repair, and paint) and interior finishes for floor and ceiling. Plumbing includes installment of surgical fixtures plumbing connection, and medical gas. Electrical include STERIS equipment, electric boxes, conduits, etc. Commissioning tests of the installed equipment shall be performed pursuant to applicable codes and standards. All circuit breakers, conduits, electrical connections must be new. All circuit breakers and conductors must be labeled as per NEC codes. Phasing: The intent of the phasing for this construction is to minimize outage periods. All work shall be coordinated with the VA COR. Shutdowns shall be coordinated with the station at a minimum of 4weeks prior to requested time unless otherwise directed by the VA COR. Contractor shall submit a detailed phasing plan for approval with dates and periods of performance to the VA COR and A/E for approval prior to the commencement of any work. Scheduling shall be completed to ensure minimal disruption to operations. All equipment connections shall be verified prior to the start of work or any scheduled disruptions to service. All periods of performance shall be completed during off hours (night and weekend) as approved by the VA COR. Contractor shall ensure that at the completion of the scheduled off hours work (unless otherwise approved by the VA COR) all areas in which work had been completed shall be returned to operational status. To ensure the facility remains in operational status the contractor shall schedule designated operating rooms as per drawings phasing plan (coordinated with the VA COR) to perform work in at each phase. Safety/Site Control: Contractor must clean and sanitize all the carts and equipment before entering the OR. Contractor must install ICRA hard barriers with level 4 paint finish for dust and/or infection control prior to start of construction. Furnish and install temporary construction barrier walls with secure 45-minute rated construction access door and hardware. Construction barrier walls shall be 1-hour rated, extend to underside of deck above and all penetrations are fire stopped. Supply, install and maintain walk-off tacky mats. Shall replace tacky mats in timely fashion when they are soiled. Maintain negative pressure machine in the project site. Contractor to abide with all in house policies such as safety, ID badges, security, etc. Alternate entrance is always secured and never to be left open while contractor is off site. Quality Control/Assurance: Follow manufacturer s instructions for inspecting and installing new equipment and fixtures. Provide submittal log of all material and applicable equipment, procedures, and certifications to the COR for approval, prior to starting construction. Any drawings provided may not be up to date and must be field verified by contractor for accuracy. Provide updated MS project schedule upon request by Engineering Services withing 2 working days. Maintenance: Provide a critical spare parts list with pricing and warranty information for all installed fixtures. Coordination Plan: If any utilities need to be shut off for demolition or installation, a coordination plan shall be provided to the COR for approval, at least 72 hours prior to work being performed. Cleanup and Disposal: Housekeeping The contractor shall maintain a clean work environment, keeping surfaces in the area free of dust and debris. Dry sweeping or compressed air for cleanup is not authorized. At the end of each work period (not longer than 8 hours), the contractor shall use a HEPA vacuum to ensure all dust and debris have been properly collected and contained for disposal. If the COR and/or designated representative, finds the area unacceptable, the contractor, at his/her own cost, shall re-clean until acceptance is gained. The contractor is to perform the necessary corrective action immediately without exception. Disposal of Trash and Hazardous Waste: The contractor shall be responsible for the cleanup and removal of all trash and debris from VA property after the Government s final acceptance of work. The contractor shall comply with local/state/federal/national, OSHA, EPA, and all other applicable codes, ordinances, and regulations governing the proper handling, disposal, and removal of all waste and debris. Deliverables: Project deliverables include the following: MS project schedule within 45 days of NTP. Include procurement of materials and critical path activities. Testing and Acceptance All equipment shall be tested prior to the Government s final acceptance. All testing reports and specification documents must be provided to the Contracting Officer Representative, if applicable. General: All work is to be coordinated with the VA COR to allow for minimum disruption to the building occupants. All rigging, hoisting, lifting and moving of materials and equipment necessary to perform the work is to be provided by the Contractor. Damage to any existing surfaces caused by the contractor are to be repaired to the original condition and at the contractor s expense. All materials, installation practices, debris disposal, and work performed as part of these specifications are to meet all applicable codes including but not limited to, USEPA and OSHA. At the completion of the project, all rubbish, tools and surplus materials are to be removed and the work area left completely clean. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor. All materials are to be installed and completed in a first-class workman like manner and in accordance with the best industry standards. Any materials installed which are not in an orderly and neat workman like appearance are to be removed and replaced when so directed by the VA COR at the contractor s expense. All workers and staff of the Contractor working on site shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception. 13. No work or the ordering of materials outside of the scope of work is to be done without an approved change order. Site Conditions: 1. All work is to be coordinated with VA COR. 2. This is an occupied facility. 3. A material and equipment staging area is to be coordinated and confirmed with the VA COR. The staging area is to be considered unsecure. 4. The contractor is to leave no area unsafe at the end of the working day. 5. It is the contractor s responsibility, to field verify all existing conditions and dimensions prior to submitting bid. 6. It is the contractor responsibility to address unforeseen conditions and dimensions. Submittals: 1. Submit, for review and approval to the VA COR, the manufacturers / supplier s spec sheets, shop drawings (if requested), and any other requested information for all materials to be used as part of this project. 2. Submit only materials which are known to be fully compatible with the actual installation conditions. Cost Liability: The James J. Peters VA Medical Center does not assume responsibility and does not bear any liability for cost incurred by a bidder in the preparation and submittal of a bid proposal in response to this request for proposals. The contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract. If damages arise for work performed by contractor provided personnel, the contractor shall be responsible for all resources necessary to remedy the incident. The Contractor shall be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required. 7. Protection of Work and Property 7.1. The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the James J. Peters VA Medical Center property from injury or loss arising out of this contract. The contractor shall make good any such damages, injury, or loss, except such as may be directly caused by agents or employees of the James J. Peters VA Medical Center. 7.2. The contractor will erect barricades and railings, give warnings, display lights, screens or signs and exercise precautions as may be reasonably necessary to prevent injury or damage. Additional Work Should additional work be required, which is beyond the scope of this request for proposal but is related to the overall contract, the vendor will be requested to submit a written proposal and upon approval, a purchase order will be issued to authorize the work. Warranty: 1. The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost. 2. Final inspection is to be done by the Contractor, VA COR, Using Agency, and end users onsite. Autodesk Build Construction management platform: Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. Period of Performance Work to begin within 30 calendar days of NTP and to be completed within 180 calendar days from NTP. Applicable NAICS Code: 238210. Magnitude of Construction: Between $1 and $2 Million Estimated Completion Time: 180 Calendar Days from receipt of NTP. Award will depend on availability of funds at time of award. This procurement is a 100% set-aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB). Prospective contractors must be registered with the SBA Veterans Small Business Certification (Vet Cert) at Veteran Small Business Certification (sba.gov) prior to submitting a bid: Prospective contractors must be registered and current in the System for Award Management (SAM) database prior to contract award: https://www.sam.gov/portal/public/SAM/ Bids will only be accepted from SDVOSBs that are determined to be responsible and responsive contractors. Prospective contractors must be approved under NAICS Code 238210, with a Size Standard of $19.0 Million. The NAICS Code selected has been approved as the most appropriate for the project related tasks and SOW. This NAICS Code will not be subject for discussion or change. The cost range for this project is between $1,000,000 and $2,000,000. A bid bond will be required, and performance and payment bonds will be required upon award of contract. The solicitation will be released on or around February 14, 2025. The bid submittal address, date and time will be included in the solicitation. Specifications and plans will be available for download from the Sam website at https://www.sam.gov Amendments to this solicitation will be posted on the Sam.gov website as well. Bidders are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time of bid opening. All bid submissions shall be in hardcopies; faxed or e-mailed bids will not be accepted. E-mail questions concerning the solicitation to Patricia Cordero at patricia.cordero@va.gov. Responses to this Pre-Solicitation notice must include your firm s capability statement in writing (email) and must be received no later than February 11, 2025, at 4pm Noon EST. Email: Patricia.Cordero@va.gov. No telephone inquiries will be accepted.