Inactive

Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) ... Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about James J. Peters VA Medical Center, 130 W. Kingsbridge Rd, Bronx, NY 10468, for laundry service. The VA is seeking to provide for this requirement as of December 1, 2024, to replace an expiring contract. The NAICS code identified for this requirement is NAICS Code 812332 and NAICS Size standard $47 Million. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing this service, are encouraged to email a capability statement and full information to Charles Collins at Charles.Collins@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. This service is located in . Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years of experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity? How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years? How many certified/licensed technicians does your company currently employ? - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-75Â VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7011(b), insert the following clause: VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that - (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee:_________________________ Printed Title of Signee: ____________________________ Signature: ____________________________________________ Date: _______________________ Company Name and Address:____________________________________________________ (End of clause) PERFORMANCE WORK STATEMENT (PWS) Bronx Fisher House - Laundry and Dry-cleaning Services Background: The Bronx VA Medical Center has a requirement for linen laundry service for the Bronx Fisher House. Service is needed two (2) days per week, Monday and Thursday. The Bronx VA requirement is for laundering and processing all linens, including flat and fitted sheets, pillowcases, duvet covers, pillow shams, blankets, comforters, mattress pads, pillows, bath towels, washcloths, hand towels, bathmats, and shower curtains. The Fisher House consists of 16 private (bedroom/bathroom) suites and is approximately 12,584 square feet per house. Period of Performance: This contract will be a Firm Fixed Price (FFP) contract for One (1) Base year, and Four Twelve (12) months Option. Contractor must provide pick-up and delivery of linens between the hours of 9:00 am - 2: 30 pm on Mondays and Thursdays of each week, excluding all Federal holidays. Times may be changed to meet the needs of the VAMC Fisher House. In these instances, the Contractor will be provided notice. Amended delivery will be as agreed upon between Contractor and Contracting Officer Representative (COR) or designated representative. Place of Performance: Pick-up and delivery of all linen will be at the Fisher House located at: James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, NY 10458. Clean linen unloaded by contractor personnel at the Medical Center loading/unloading area. Soiled linen picked up at Medical Center Fisher House loading /unloading area. Scope: The Contractor must provide all necessary labor, travel, supervision, equipment, supplies and coordination to perform laundering of all linen at the Bronx Fisher House. Clean linen must be delivered on the same day as the soiled linen is picked up for laundering. Clean linen must be wrapped in clear plastic or in covered cart. The Contractor must comply with all appropriate JCAHO, FDA, OSHA, EPA, VA and other regulatory agencies record keeping requirements All work must be performed by contractor personnel who are trained in laundering of the types of linens listed. Delivery drivers must be familiar with delivery protocols and handling of soiled linen. The contractor must perform services in compliance with standards for hotel laundry operations (Association of Linen Management) to include Infection Prevention and Control Guide. Contractors must be licensed and authorized to perform the work described in section D of this PWS. Contractors must perform all tasks in a neat, professional manner, to present a professional appearance. The contractor must be responsible for any repairs and all damage to VA property, which results from the activities, negligence, or carelessness of its employees or subcontractors. All damages must be immediately brought to the attention of the COR or designee by the end of the workday of occurrences. Should damage occur, the COR is responsible for notifying the Contracting Officer immediately. Contractor must maintain appropriate delivery and pick up log documentation for the outgoing soiled linens and the incoming clean linens. For Linen with care labels, Contractor must refer to handling instructions on linen tags. Otherwise, all items are to be washed in cold water, dried on low temperature setting, folded immediately to avoid excessive wrinkling and be separated by size, i.e. twin/full/queen. Linen Handling Instructions (unless care label notes otherwise): Wash in cold water, dry on low temperature setting and fold immediately to avoid excessive wrinkling. Separate by size, i.e., twin/full/queen Flat Bottom Sheets are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. They are to be separated by size. Flat Top Sheets - are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. They are to be kept separated by size. Pillowcases must be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. They are to be separated by size. Pillow protectors must be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. They are to be separated by size. Pillow shams must be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. They are to be separated by size. Mattress Pads/protectors are to be washed in cold water, dried, immediately folded to avoid excessive wrinkling. They are to be separated by size. No hot dryers. Please use low temperature setting. Comforters are to be washed in cold water, dried, folded and immediately folded to avoid excessive wrinkling. They are to be separated by size. Quilts are to be washed in cold water, dried, and folded immediately to avoid excessive wrinkling. They are to be separated by size. Duvets are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. Miscellaneous blankets and comforters are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. Bath Towels are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. Hand Towels - are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. Wash Cloths - are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. Bathmats - are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. Shower Curtains - are to be washed in cold water, dried, and immediately folded to avoid excessive wrinkling. All Fisher House linen should be processed separately from other linen using keep-separate techniques. The Fisher House Manager or designee reserves the right to schedule periodic visits to Contractor s plant to ensure that the Contractor is using the proper procedures to process the Fisher House linen separately from all other linen. Unserviceable articles: Unserviceable and non-repairable articles no longer usable for the purpose intended must be returned by the contractor to the Fisher House Manager in a separately marked bundle, prior to mending or patching, for directions and approval. Items Found in Linen: Personal items & photos (billfolds, jewelry, glasses, dental devices, etc.), medical items (splints, etc.), found in the soiled linen carts must be safely packaged and returned to the Fisher House promptly. Any hazardous item (sharps, etc.) found in the soiled linen must be documented with a photo and then properly disposed of by Contractor. Delivery Report Requirements: The contractor must provide the COR or designated representative with a written report of all garments and or soiled linen processed, and all clean linen delivered, showing cart number and weight. The information must be recorded for each and delivered to the COR or designated representative. The reports of garments, soiled linen received and clean linen delivered must show date, the name of the item, number of pieces received and delivered per schedule line item number, pounds received or delivered per schedule line item number, cart number/ weight and where they were delivered. The reports must be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software. Weekly report of soiled linen received per VAMC Fisher House to include: Pounds/pieces per Schedule Line Item Received from VAMC Fisher House. Delivery report of clean linen and garment to include Pounds/pieces and itemized garment by name per Schedule Line Item delivered to VAMC Fisher House Facility. Contract must provide proof of Scale Calibration Certification Annually. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) The Fisher House currently has an inventory of linens. Fisher House utilizes hotel quality linens (high thread count, satin banding, etc.) vs. hospital quality linens. On an as-required basis, the Fisher House will replace these linens. The contractor must not be required to replace linens, except in the case where linens are lost and/or damaged through the negligence of the contractor. Items deemed too fragile to be cleaned by the laundry service due to high- temperature levels will be cleaned by housekeeping staff in the Fisher House washers and dryers as needed. Additional As-Needed Services Due to the possible variations of lodging census and emergent situations, additional services may be required on an as-needed basis on off schedule days. Contractor must respond to immediate calls within two (2) hours during regular working hours, Monday - Friday, 9:00 a.m. - 2:30 p.m. Inspection The COR or designated representative will verify the deliveries upon arrival and discuss any discrepancies with the contract Project Manager. In the instance of emergency situations, scheduled services to be accomplished will be subject to alteration of schedules. Emergency situations are defined as transportation accidents, equipment or utility failures at the plant or when transportation failures occur. In the event of Medical Facility emergencies, disaster, or drills, the contractor must perform all laundry/linen services required by the VAMC Fisher House. (We cannot dictate that they perform during a disaster. What type of drills are you referring to?) Contractor Provided Equipment Carts. Contractor will supply cart. The Contractor must disinfect carts after removing soiled linen from them and before placing clean linen in them, with a Tuberculocidal Germicide, which has been approved by the COR or designated representative. Carts containing clean linen being returned must be covered with clean covers to protect them against contamination while in transit between the laundry plant and the VAMC Fisher House. If reusable laundry bags or liners are used to transport soiled laundry, they must be laundered after use. If reusable bags are not available, the VA Medical Center will utilize plastic bags for soiled linens, which are to be destroyed. Vehicles. The Contractor must provide all required vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this contract. All vehicles to be used must be maintained in a safe and serviceable condition. Vehicle efficiency is solely the responsibility of Contractor. Vehicle failure must not absolve Contractor of responsibilities to meet delivery schedule. Contractor s personnel must clean the linen transport vehicle with a tuberculocidal germicide/disinfectant, which has been reviewed and approved by the COR in writing. Quarterly titration report listing the results of a whiteness test, tensile strength and residual chlorine test. (is this for the vehicle or the linen?) Supervision by Contractor: The CO and the COR must be provided with the name, address and telephone number of Contractor Plant Manager (CPM) to be reached during normal business hours from 8:00 am to 4:30 pm. The same information will be provided for a qualified alternate when the CPM is not available. CPM or alternate must respond in person, or by telephone, within 1 hour of notification by the COR (related to what specifically?). Contractor Personnel Training Requirements: Contractor personnel must adhere to established training criteria (such as OSHA, JCAHO). No contractor personnel may be assigned to work under the contract until appropriate training specified in the Contractor s procedures manual is completed. Documentation verifying the content of the training and a list of the personnel who attended must be maintained by the Contractor. All personnel assigned to perform on this requirement must complete appropriate training covering the following topics on an annual basis: A general orientation of basic bacteriological concepts, including the basics of how disease is caused and transmitted. Infection control orientation, relating duty functions to how infections can be prevented, reduced, or contained through proper environmental sanitation methods and to the technical provisions of this specification. Proper use and handling of supplies and equipment. Care and maintenance of Contractor and Government-furnished property. Familiarization with local fire prevention and safety procedures. Familiarization with equipment operational manuals. Individual duties and responsibilities. Procedures for replenishing supplies and obtaining equipment repair. Role of Contractor personnel and their impact on patient care. Techniques or methods for measuring the quality of work performance. A general orientation of laundry operating procedures and policies. Hazard communication, including location and access to the Material Safety Data Sheets (MSDS). Compliance with Occupational Safety and Health Administration (OSHA) s Blood borne Pathogen Standard 29 CFR 1910.1030, which covers Standard precautions and use of PPE (Personal Protective Equipment). Hepatitis B Virus (HBV) requirement. Contingency Plan: Contractor must furnish a detailed, written Contingency Plan indicating that services can be continued in the event of Contractor s equipment (including transportation vehicle failure), production facility failure, or any circumstance that impacts the contractor s ability to perform the services. Contractor s personnel who acquire a communicable illness must not perform service under the contract and must be free of illness before returning to work.