Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

DESCRIPTION The Department of Veterans Affairs, Toms River CBOC New Jersey located at 1051 Hooper Avenue, Toms River, NJ 07853 has a requirement for Brand name or Equal Reichert Acuity eye Chart and R... DESCRIPTION The Department of Veterans Affairs, Toms River CBOC New Jersey located at 1051 Hooper Avenue, Toms River, NJ 07853 has a requirement for Brand name or Equal Reichert Acuity eye Chart and Reliance 980 colonial Blue Exam Chair with light for their Optometry clinic. The referenced Brand name or equal for this procurement is Reichert/Reliance. The Toms River VA shall award a firm fixed price contract to a Vendor or authorized distributor for this Brand Name or equal procurement of Acuity eye Charts and Exam Chair with light. The period of performance starting on or around November 15, 2023, However, delivery of items is based on current construction schedule and may change so vendor must be flexible for delivery between Feb 1st 2024 to March 15, 2024. The Toms River VA Medical Center has a procurement request to purchase new Eye Equipment. This is a Combined Synopsis Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this solicitation. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Interested Contractors that respond to this Combined Synopsis Solicitation must provide evidence that they are able to meet all the requirements identified herein. This requirement is being solicitated as a Total set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The proposed contract action is for supplies for which the Government intends to solicit competitive offers to award a firm fixed price contract. Interested Contractors may submit offers, and all eligible offers received prior to the date listed in SAM.gov shall be considered by the Government. The NAICS code for this requirement is 339112 and the size standard is 1,000 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03. Only emailed proposals received directly from the offeror shall be considered. INTRODUCTION The VHA New Jersey Health Care System has a requirement to purchase with an authorized vendor to supply and deliver the item(s) identified in Table 1 below to properly outfit the Eye Clinic and PACT Procedure Room. throughout the Clinic. See salient characteristics below. This is a Brand Name or Equal Requirement. This requirement is in support of the activation of the New Toms River VA Clinic. Reichert ClearChart 4-(M5562), Reliance 980(M4915) are the basis of design. Table 1 Package Item Summary Item # JSN Item Description Part # (basis of design) Quantity seven (7)- M5562 Acuity Eye Chart - Reichert Clear Chart 4, Quantity-One (1)-M4915 ENT Chair - Reliance 980 Colonial Blue 980H, High Base and Headrest #18 with adjustable ENT light. Additional Item Requirements The vendor will provide service manuals that include theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA HTM Department. Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date. GENERAL CONDITIONS Site Address The address of the Toms River VA Clinic is provided below. 1051 Hooper Avenue Toms River, NJ 08753 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. Table 2 Anticipated Building Outfitting Schedule Building Name Est. Delivery Start Date Est. Delivery End Date Toms River VA Clinic 1 FEB 2024 15 MAR 2024 Schedule and Order Management The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation is dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC s before delivery. The awardee s actual delivery dates will be confirmed by VA upon award. Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC, David Stoff at (973) 968-1842, David.Stoff@va.gov; SME-Solutions POC, Heather Arvesen at (619) 504-4869, heather.arvesen@sme-solutions.co, and Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co. Toms River VA Clinic (Direct Delivery to address detailed in paragraph 2.1) IOT&A Contractor Provided warehouse: Address TBD The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:00 AM to 3:30 PM Eastern Standard Time, Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain in the receiving area. Trucks shall be unloaded, moved from the receiving area, and then brought back to the receiving area if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product. Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Assembly, Installation, and Calibration Required (Yes No ) Training Required (Yes No ) Confidentiality and Non-Disclosure This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements apply to this requirement, and a Security Accreditation Package is not required. SALIENT CHARACTERISTICS Tester, Visual Acuity, Video/Microprocessor Based (JSN: M5562) Total Quantity: 7 Network Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Basis of Design: Brand name or equal- Reliance Clear Chart 4 Description: Visual acuity tester using video (television monitor) and microprocessor technology. This equipment replaces the projector chart and projector in an eye examination lane. Wall bracing is required for mounting the unit directly to the wall without support from below. An optional floor stand can also be used. The unit requires an electrical outlet on the far end wall of the examination lane. This differs from standard eye examination room configurations which normally do not have electrical outlets in that wall. The Acuity Chart must meet the following specifications and have the following operating features: Salient Characteristics: Acuity Tester must have optotypes and specialty test charts 17 Letter Set 8 Letter Set Sloan HOTV Landolt C Landolt C & O Tumbling E Astigmatic Tests Fusion and Phoria Test Binocular Balance Test 24-inch-high resolution LED backlit display  Include Remote Control Include wall mount Must be able to adjust refracting distance 6 Ft to 31Ft or comparable +-2 Ft   Chair, Exam/Treatment, ENT, w/Adjustable Light (JSN: M4915) Total Quantity: 1 Network Required if Checked Manufacturer Certified Installation Required if Checked BMET Training Required if Checked End User Training Required if Checked Basis of Design: Reliance 980 Brand Name or Equal Requirement Description: exam/treatment chair with adjustable light. Chair can be rotated 330 degrees locking at desired position. Unit is electrically powered for precise positioning and has an adjustable headrest and armrest. It may include an adjustable gooseneck light. Unit is designed for use during examinations, treatments, and minor procedures. The Exam chair must meet the following specifications and have the following operating features: ENT Chair must be powered Up-Down hydraulic base Reclined and seated back Chair shall have programmable positions Chair shall have controls on both sides for easy access Chair shall have foot controls Chair shall have folding arm rests VA Patient Privacy and Network Infrastructure None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on-site for install will not need access to the VA network. All contractors must comply with VA regulation and complete the following training: "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information." Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions. The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form is not applicable. 52.212-2 EVALUATION COMMERCIAL ITEMS (November 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price (c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum. If your proposal does not provide pricing for all of the line items it shall be evaluated as unacceptable and will receive no further consideration for award. This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and the Government shall award a contract for the Supply and Installation of new Operating Room tables and trade in of older tables for the East Orange VA Medical Center. This combined synopsis solicitation shall result in the award of a firm fixed price contract. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) may be accessed on the Internet at https://www.acquisition.gov/content/regulations. The North American Industry Classification System (NAICS) code is 339112 with a size standard of 1,000 employees applies to this solicitation. This requirement consists of Delivery and installation of all acuity charts and chair with a period of performance of November 15, 2023, through March 30, 2024. Delivery of said equipment shall be to the Toms River VA CBOC, 1051 Hooper Avenue, Toms river NJ 07853. The following solicitation provisions and contract clauses apply: VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Proposals are due no later than Thursday November 9th, 2023, 4:00 PM Eastern Standard Time. Use electronic mail to submit proposals to Lorraine.Hussain@va.gov and ensure that your proposal is signed and dated. Telephone inquiries shall not be accepted. Attachment A: Delivery Information and Invoicing Information Individual Orders: Delivery orders and purchase orders shall be issued by a Contracting Officer. No other methodology for ordering is acceptable. Only warranted Contracting Officers have the authority to issue purchase orders. Delivery: All deliveries shall be made to the following address: Toms River VA CBOC, 1051 Hooper avenue, Toms River, NJ 08753. Shipping: All Supplies are to be shipped FOB Destination without any exceptions. Invoicing: The obligation of funds shall occur at the delivery order level. Each delivery order number shall have a corresponding purchase order number. To receive payment, the Contractor must invoice against the purchase order number associated with the corresponding delivery order number. Invoices must be submitted electronically through the Tungsten Network against the correct purchase order number. Invoices must include the following: the purchase order number, the order date, the order number or the invoice number.