Inactive

IFB 36C24224B0004 January 19, 2024 Project # 526-21-110 Install Aerosol Extraction System in Dental Below is a compiled list of all RFI s submitted for this solicitation with VA/AE responses to RFI s ... IFB 36C24224B0004 January 19, 2024 Project # 526-21-110 Install Aerosol Extraction System in Dental Below is a compiled list of all RFI s submitted for this solicitation with VA/AE responses to RFI s 1-12. Contractors must bid accordingly. RFI 1) Please confirm if the work in 18 rooms must be completed in 3 phases. VA/AE RESPONSE: There are 18 dental rooms to be completed under three phases. Phase 1 shall be full installed commissioned and punchlist completed before the start of phase 2. Phase 2 shall be full installed commissioned and punchlist completed before the start of phase 3. Contractor will be responsible for terminally clean each room before turning over to Owner. RFI 2) Drawing GI-002 phasing plan and keyed indicates to build temp partition wall and, door and ICRA measures in front to each room. Please confirm this is correct. VA/AE RESPONSE: Confirmed. However, the COR may allow a plastic zipper door in lieu of a partition and wall if the room ceiling tiles are replaced at the end of each work shift to maintain the room fire rating and if dust is kept minimal. Sticky mats are still required. RFI 3) Drawing MH-001 general note no.15 states to replace all the damaged ceiling tiles. Please provide the ceiling tile s manufacturer and item number. Spec section 09 51 00 states Basis of Design: Section 09 06 00, SCHEDULE FOR FINISHES. But there is no spec section 09 06 00. Please provide this missing section. VA/AE RESPONSE: ALL ceiling tiles must be replaced for consistency, not just damaged ceiling tiles. New tiles shall be Armstrong model 868B. RFI 4) Drawing MH-102 is interstitial floor plan. It shows AES-1, 2 and 3 on new concrete pads. Will VA allow to remove the window so that concrete can be poured with help of a concrete pump? VA/AE RESPONSE: The mechanical room extends up to include the interstitial floor level, therefore no windows can be removed. The contractor should plan on bringing bagged concrete to the site. RFI 5) The new duct work must be installed in interstitial space, but it is very crowded. Please confirm a 10 diameter ductwork will have a room for installation inside. VA/AE RESPONSE: The new ductwork will require coordination however it will fit in the interstitial space. RFI 6) Drawing MH-701 has a list of Nederman equipment parts list. Please confirm all these equipment must be furnished and installed by the contractor. Does the installation of each Arm in each room must be done by a certified Nederman installer or can contractors mechanic install? VA/AE RESPONSE: Drawing MH-701 calls for 16 Nederman arms. The contractor is required to provide 18 Nederman arms and all appurtenances required for a complete operational system. The contractor s mechanic may install this work per the Nederman installation instructions. RFI 7) Please advise what will be the work hours for the work inside the 18 rooms? And inside the interstitial space and mechanical rooms? VA/AE RESPONSE: Construction hours should be normal operating hours. 8 am 4:30 pm is typical for most work tasks. A slightly revised schedule may be considered, if approved by the VA and COR. These hours are the same for the interstitial area and the mechanical room. The COR shall indicate the construction hours for penetrating the interstitial ceiling slab and the mechanical room wall construction. To confirm, ALL work associated with penetrating the interstitial slab will be done on off hours, after 4pm in order to avoid disruption to existing Dental clinic. Contractors must bid accordingly. RFI 8) Please confirm all the new ductwork is galvanized. VA/AE RESPONSE: All new ductwork is medium pressure aluminum ductwork per MH-701 detail 3, note #1. Gauge thickness shall be per SMACNA standards. RFI 9) There is a spec section 01 45 35 for Special Inspections. Please clarify what inspections are required for this project and does contractor have to hire an independent inspection company? VA/AE RESPONSE: No special inspections are required other than those performed during standard commissioning. RFI 10) Drawing GI-002 note no.3 states anti rooms shall be provided for each area/phase of construction, the rooms shall be maintained under negative air pressure. Please clarify if negative air machine is required in each/for individual room? VA/AE RESPONSE: Dental rooms shall be constructed under negative pressure. Contractor may temporarily remove room supply air ductwork and use opening to tie negative pressure machine into dedicated exhaust located in the interstitial space above. RFI 11) Drawing GI-002 note no.3 states to drill hole from interstitial space above down to above the dental chair. --- Please advise what is the composition and thickness of the interstitial slab? VA/AE RESPONSE: The interstitial slab is concrete and thickness is approximately 6". RFI 12) Please advise what kind of final cleaning work is required from the contractor? VA/AE RESPONSE: Dental chairs must be fully covered and protected. Vacuum all construction dust and debris and thoroughly wipe down room. Contractor shall terminally clean each room before turning over to Owner. END OF RFI RESPONSES

Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Pre-Solicitation Notice Page 4 of 4 Page 4 of 4 Project No. 526-21-110; Install Aerosol Extraction System at the James J. Peters VA Medical Center, Bronx, New York. CONSTRUCTION SERVICES Statement of ... Pre-Solicitation Notice Page 4 of 4 Page 4 of 4 Project No. 526-21-110; Install Aerosol Extraction System at the James J. Peters VA Medical Center, Bronx, New York. CONSTRUCTION SERVICES Statement of Work Install Centralized Aerosol Extraction System for Dental Background: The Main Building of the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 is currently seeking an Aerosol Extraction system for our Dental Unit. The project scope is to renovate approximately eighteen (18) clinical operatory spaces located in our dental suites Area 2C, Building 100. Work will include but is not limited to installation of centralized aerosol extraction system that will suspend particulate matter and bioaerosols created during dental procedures. In Building 100 suite 2C, there approximately twenty (20) rooms meant for dental services. Of these twenty rooms, 16 are for dental procedures, 2 are for surgery, and 2 are for X-Rays. The two formers (regular dental procedure and surgery suites) are required to have a dental aerosol system that can assist with normal dental functions. The area of renovation is 4,500 square feet. Work will include updating the appearance of the dental operations to a COVID-19 environment to include the modification of the existing 2C areas (i.e., laboratory and medical storage areas). Modification and/or replacement of the ceiling and finishes in each operatory will be required in addition to modifying HVAC equipment to match new requirements. Installation of Dental Aerosol System must be in accordance with VA Master Construction Specifications (PG-18-1) for Division 22 Plumbing. Specifically, in accordance with Dental Compressed-Air Piping, Dental Compressed-Air Equipment, and Dental Vacuum Evaluation Equipment. All data and information wherein these documents can and will be provided by the COR. The contractor is responsible for the chemical upkeep, labor, equipment, service, and other maintenance of all proprietary equipment. All replaced equipment and construction debris to be removed from the site once service is complete. Extra efforts are required towards project phasing to provide minimum interruption to the Medical Center s normal activity. The intent is performing the work under 3 phases as further indicated on the design phasing drawing. The eighteen rooms will be broken up into three phases (groups) of 6 rooms each. Each phase will be completed and turned over to the COR before the next phase is started. Scope of Work: Contractor shall furnish all parts and labor to accomplish the task of setting up a centralized aerosol extraction system. This system is to be centralized and work in the same way in each of the 18 rooms, even if the rooms are for different purposes (routine dental, surgery, etc.) Work includes general construction HVAC, construction ductwork, electrical power distributions and connections, and certain other items. Slight negative air pressure in the dental rooms to ensure safety of the dental staff and construction area. The extraction device is to have: A smooth finish flexible arm that is easy to clean internally and externally. The arm should be ceiling mounted. The arm should be able to access both sides of the patient, as well as above. The extraction hood should be clear and illuminated. The extraction unit shall be controllable in terms of volume (min/max) and use (on/off) Noise should be kept to a minimum once construction is complete. Additions and alterations to the existing HVAC system will need to be incorporated to ensure proper ventilation air and room pressurization. Variable flow devises will be needed to automatically balance air flows. A control panel or fan switch for unit operation shall be provided for the users. Certification is needed for the work to be completed and should be submitted to the Contracting Officer and COR for review. These certifications include but are not limited to expertise and knowledge of HVAC and or plumbing systems. Any equipment installed shall have a warranty of ten years. This warranty shall abide by regular wear and tear to a reasonable degree. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the Extraction System as required by drawings and specifications drawn up by the AE firm. This will include a set of documents that outline the backbone of this project and how to proceed. Safety Requirements The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. Period of Performance A period of performance is required for the specific work done. The construction phase of the dental aerosol project is to be started within 45 days of the award of this contract due to submittal and Safety Plan requirements and all phases of construction work completed within 310 Calendar Days from issued NTP. Place of performance Site of work to be performed will be the Main Building (Building 100) of the James J Peters Veterans Affairs Medical Center. Specifically, work shall be done in the Dental Suite (2C), the mechanical room (2C), and the interstitial space above 2C. Inspection If services are required for equipment or a performed task, then an inspection shall be done by the VA COR/POC upon completion. Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full functioning condition No invoices will be processed for payment prior to the completion of POC inspection. Drawings, and Other Attachments Drawings and contract documents may be obtained from the website where the solicitation is posted. The AE design drawings and specifications will be provided by the COR when necessary. Government Furnished Property N/A Other Related Services (Not Included in the Scope of Work) If any services outside of the scope of work arise in this project, please inform the CO and the COR in the form of an RFI such that any questionable matter can be settled before the award of the contract. Applicable NAICS Code: 238220. Estimated Completion Time: 310 Calendar Days from receipt of NTP. Award will depend on availability of funds at time of award. This procurement is a 100% set-aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB). Prospective contractors must be registered with the SBA Veterans Small Business Certification (Vet Cert) at Veteran Small Business Certification (sba.gov) prior to submitting a bid: Prospective contractors must be registered and current in the System for Award Management (SAM) database prior to contract award: https://www.sam.gov/portal/public/SAM/ Bids will only be accepted from SDVOSBs that are determined to be responsible and responsive contractors. Prospective contractors must be approved under NAICS Code 238220, with a Size Standard of $19.0 Million. The NAICS Code selected has been approved as the most appropriate for the project related tasks and SOW. This NAICS Code will not be subject for discussion or change. The cost range for this project is between $2,000,000 and $5,000,000. A bid bond will be required, and performance and payment bonds will be required upon award of contract. The solicitation will be released on or around December 8, 2023. The bid submittal address, date and time will be included in the solicitation. Specifications and plans will be available for download from the Sam website at https://www.sam.gov Amendments to this solicitation will be posted on the Sam.gov website as well. Bidders are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time of bid opening. All bid submissions shall be in hardcopies; faxed or e-mailed bids will not be accepted. E-mail questions concerning the solicitation to Patricia Cordero at patricia.cordero@va.gov. Responses to this Pre-Solicitation notice must include your firm s capability statement in writing (email) and must be received no later than December 1, 2023 at 4pm EST. Email: Patricia.Cordero@va.gov. No telephone inquiries will be accepted.