Inactive

36C24223Q1046 Page 1 of Page 2 of 50 Page 1 of DESCRIPTION The Department of Veterans Affairs VA Western New York Healthcare System located at 3495 Bailey Avenue, Buffalo NY 14215 has a requirement fo... 36C24223Q1046 Page 1 of Page 2 of 50 Page 1 of DESCRIPTION The Department of Veterans Affairs VA Western New York Healthcare System located at 3495 Bailey Avenue, Buffalo NY 14215 has a requirement for Stairwell Door Replacement for the Western NY facilities department. The Western NY VA Healthcare System at Buffalo shall award a firm fixed price contract to a Contractor authorized to supply Stairwell doors that match the current stairwell doors at the VA. This procurement is for a Brand name or equal and for this procurement the Brand name- is De La Fontaine HC Series- doors to be installed in existing frames and must have a 90-minute firelite clear glass and primed finish with a period of performance starting on or around August 28th, 2023 through December 30, 2023. The Buffalo VA Medical Center has a procurement request for the replacement of One hundred and eleven Stairwell doors. This is a Combined Synopsis Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this solicitation. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Interested Contractors that respond to this Combined Synopsis Solicitation must provide evidence that they are able to meet all the requirements identified herein. This requirement is being solicited open and unrestricted. The proposed contract action is for supplies for which the Government intends to solicit competitive offers to award a firm fixed price contract. Interested Contractors may submit offers, and all eligible offers received prior to the date listed in SAM.gov shall be considered by the Government. The NAICS code for this requirement is 333321 and the size standard is 750 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03. Only emailed proposals received directly from the offeror shall be considered. Statement of Work (SOW) Bldg. 1 Stairwell Doors Replacement Purpose The purpose of this contract is to acquire the goods and services and necessary system components to remove and replace one hundred and eleven (111) stairwell doors and associated hardware. Background One hundred and eleven (111) building 1 stairwell doors and associated hardware are past their useful life and need to be replaced. Scope Vendor to provide all services and materials listed in Section 3: Requirements. Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here. Government Documents The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used. Copies of facilities related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website: http://www.cfm.va.gov/til/index.asp DEPARTMENT OF VETERANS AFFAIRS, OFFICE OF CONSTRUCTION & FACILITIES MANAGEMENT MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) 01 00 00 01 35 26 01 32 16 01 33 23 02 41 00 08 11 13 05 71 00 General Requirements Safety Requirements Project Schedules Shop Drawing, Product Data and Samples Demolition Hollow Metal Doors And Frames Door Hardware Non-Government Publications All work shall be accomplished in strict accordance with the latest codes and standards. The consultant shall review and include any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes. All doors and door hardware are to be manufactured and installed to meet all applicable building, life safety codes and testing agencies such as be not limited to: NFPA 99, 101 UL ANSI BHMA IFC ADA National Fire Protection Association Underwriters Laboratories American National Standards Institute Builders Hardware Manufacturers Association International Fire Code Americans with Disabilities Act Order of Precedence In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained. Requirements The Vendor shall provide personnel, material, tools, equipment, services, and facilities to perform, accomplish, and deliver the required services and materials detailed in this scope of work. General All new doors and door hardware shall be installed per the manufacturers recommendations, building and life safety codes. Doors are to be adjusted to perform as required by NFPA, ANSI and BHMA standards. All rigging, hoisting, lifting and moving of materials and equipment necessary to perform the work is to be provided by the Contractor Damage to any existing surfaces caused by the contractor are to be repaired to the original condition and at the contractor s expense. At the completion of the project, all rubbish, tools and surplus materials are to be removed and the work area left completely clean. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor. All materials are to be installed and completed in a first-class workman like manner and in accordance with industry standards. Any materials installed which are not in an orderly and neat workman like appearance are to be removed and replaced when so directed by the COR at the contractor s expense. No work or the ordering of materials outside of the scope of work is to be done without an approved change order. Contractor Requirements Quality Assurance/Quality Control Plan; the Contractor is responsible for reviewing the work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work their subcontractors perform. All Contractor employees working on-site must complete an Occupational Safety & Health Administration (OSHA) approved construction safety training course. The required level of training is as follows: 10-hour training for on-site workers and/or 30-hour training for on-site supervisors. Proof of OSHA training is required prior to commencement of work on-site. All Contractor employees working on-site shall attend a Veterans Affairs Medical Center (VAMC) Buffalo site-specific safety training class. This class will be held on-site and will be taught by a member of the VAMC Buffalo safety office. Participation in this class is mandatory and must be done prior to commencement of work on-site. If Contractor employee has previously completed this training (as evidenced by valid VAMC WNY Contractor Photo ID) then no repeat training will be required until their current VAMC WNY Contractor Photo ID expires. The training is valid for three (3) years from the date of ID issue. All Contractor employees working on-site shall obtain a photo ID badge from the VAMC WNY Police. This badge shall be issued after proof of attendance to the site-specific training class and proof of completion for the appropriate OSHA approved 10-hour or 30-hour construction safety training are provided to the COR. All Contractor employees working on-site shall always wear their issued VAMC WNY Contractor Photo ID above the waist while on the VAMC campus. The Contractor shall provide and use all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely in accordance with OSHA Standard 29 CFR 1910.335. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I. Materials Vendor to provide all the following materials; One hundred and eleven (111) steel doors shall have the following characteristics; 18 gauge A60 galvannealed steel construction 1 inch hexagonal cell Kraft paper core 1 ¾ inch door thickness 16-gauge top and bottom welded inverted channel Both edges beveled 1/8 inch in 2 inch Hinge reinforced with 10 guage steel. Closer reinforced with 16 gauge steel Locks reinforced with 12 gauge steel. Lock seam (PA) Factory paint, color choice is to be approved by the COR before ordering. One hundred and nine (109) out of the one hundred and eleven (111) doors shall have a window glazed with ninety (90) min 3/16 inch Firelite NT clear glass. Location of these doors is in section 3.4.3. The door that meets these specifications is the De La Fontaine HC Series Three hundred and thirty three (333) hinges shall have the following characteristics; Five Knuckle ANSI A8112 Two ball bearings Non-rising removable pin with button tip and plug 4-1/2 inches x 4-1/2 inches for doors less than 3 feet 6 inches. 5 inches x 4-1/2inches for doors greater than 3 feet 6 inches. The hinges that meets these specifications is the Hager BB1279 or BB168 One hundred and eleven (111) door closers shall have the following characteristics; Grade 1 Heavy Duty Surface Door Closer Cast iron, treated with rust inhibiting primer One piece seamless steel spring tube Double heat-treated, steel-tempered springs Precision-machined, heat-treated steel piston Adjustable backcheck, sweep, and latching valves All valves are staked The closer that meets these specifications is the Hager 5100 series. Fifteen (15) fire rated exit devices shall have the following characteristics; Grade 1 Finish; satin chromium plated (brass base material) Exit device body: heavy-duty solid brass, bronze, aluminum and stainless steel Chassis: investment cast steel, zinc dichromated Chassis cover: stainless steel, brass Function code: classroom The fire rated exit device that meets these specifications is the Phi Precision Apex 2000 Series; 3R0 FL2108 x 4908A x RHR x 626 Ninety six (96) storeroom style mortise locksets that meet the following characteristics; Grade 1 Solid One-Piece Stainless Steel Anti-Friction Latch Reversible Latch Rotates 180 Degrees Auxiliary bolt: Stainless steel, non-handed. Backset 2 ¾ inches Case 0.095 inches cold rolled steel, 5 7/8 inches H x 7/8 inches D x 4 1/16 inches W. Steel is zinc dichromate plated for corrosion protection. Deadbolt Stainless steel, 1 throw. Latchbolt Solid stainless steel, 3/4 throw. Latch is oil-impregnated for anti-friction operation. Reversible without opening case. Strike Dimensions: 4-7/8 inches x 1-1/4 inches x 3/32 inches Core Housing; 7 pin housing accepts all BEST cores. Function code; storeroom Lever style; solid tube/return Trim style; wrought Finish; satin chromium plated (brass base material) The mortise lockset that meets these specifications is the Dormakaba Best: 45H7D3J626 Two hundred and twenty two (222) door kick plates that meet the following characteristics: Dimensions; 10 inches height x 32 inches width x .05 inches thick. Material; stainless steel Twenty (20) Low Energy Door Operators that meet the following characteristics: Push and pull side mounting Non-handed Activated by wall switch, hands-free and RF devices Door size: min width 36", max width 48", max weight 200 lbs. Power input 120 VAC, 3A, 60Hz ANSI/BHMA A156.19 certified UL325/991 certified UL10C listed for positive pressure fire test The door operator that meets these specifications is the Norton 6300. Twenty (20) Door Controls Wave to Open Switch Kits That meet the following Characteristics: Includes two (2) wall switches, two (2) transmitters, one (1) receiver, one (1) infrared sensor with 4 range. Stainless Steel Finish Microwave technology LED Status indicators The door controls wave to open switch kit that meet the following characteristics is Norton 767K2. Specific Tasks All new doors shall be retrofitted onto the existing frames therefore; the contractor shall measure every door individually, then custom order the door so that they fit within tolerances outlined by OEM, NFPA, and VA Master Construction Specifications. All new doors shall be primed and painted, paint color will be provided post award but prior to the start of any services. All new doors and associated hardware shall match the orientation of the doors and hardware they are replacing. A list of the doors that are to be replaced along with the location of the ones that do not require a window will be provided post award but prior to the start of any services. When replacing doors that are equipped with alarms the vendor shall coordinate with the COR or designated representative so that they are disabled prior to any work being started. A list of the location of these doors will be provided prior to the start of any work Contractor shall honor and fulfill warranties on all materials covered under this contract. Warranty requests shall be answered within 24 hours, given a fulfillment date within 7 days, and fulfilled within 30 days. Door operators and switch kits outline in section 3.3.7 & 3.3.8 do not require installation. Security Requirements Not Applicable. Risk Control The Contractor shall take all precautions necessary to protect persons and property from injury or damage during performance of this contract. The Contractor shall be responsible for any injury to any Contractor Representative, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the contractor s fault or negligence. Safety General Requirements: In the performance of this contract, the contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or designee shall notify the Contractor of any safety issues and the action necessary to correct the issues. Such Notice, when served to the Contractor or their representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly with notified safety deficiencies, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default. At no time can the fire alarm, nurse call or other vital system be out of service. The Contractor shall ensure they do not compromise any of the facility s Life Safety Systems or their components (e.g., removal of ceiling tiles). No tools or equipment shall be left unattended. All work areas must be clean at the close of the day and shall be left in the same condition as before work started. Delivery Schedule All items shall be delivered to the awarded contractor and transported to the Buffalo VAMC on an as-needed basis. No materials shall be paid for until they are installed, functional, and accepted by the VA. The Contractor shall designate an authorized representative responsible for the Project Schedules including preparation, review, and progress reporting with and to the COR. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section. The Contractor shall provide advance notice to the COR before arriving on station to begin any work as described herein. This advance notice must provide the VA with adequate time to notify personnel in the affected buildings of the impending work. In no instance will this advance notice be less than 72 hours. On-site work shall be performed during normal business hours Monday Friday from 7:30 AM 4:00 PM. Any adjustments to this schedule must be requested in advance with the COR. Requests to conduct work outside of normal duty hours must be submitted in writing at least 3 days in advance of the anticipated work to the COR. If this new schedule is agreed upon, work can begin. The original written request will remain with all test documents along with any written agreements relative to the original requests. No work should be planned on Federal Holidays. Current Federal Holidays shall be defined as: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day. All work activities are not to interfere with patients and/or staff. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. Location VA Western New York Healthcare System Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 VA Inspection and Acceptance Criteria COR or designee will verify that all doors are working within all specifications outlined within this statement of work. Quality Assurance The Government may inspect each task as completed. The Contractor shall be notified within 3 duty days of unacceptable service. The Contractor shall re-perform service within 15 duty days of notification of unacceptable service Records Management Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (email, fax, etc.) or state of completion (draft, final, etc.). No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Government Furnished Information, Materials, & Equipment The government shall supply the following information: All VHA WNY modified information listed in section 2.2. Government Furnished Materials (GFM) and Government Furnished Equipment (GFE) are not required and will not be provided for this effort. VA Western New York Healthcare System Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 52.212-2 EVALUATION COMMERCIAL ITEMS (November 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price (c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum. If your proposal does not provide pricing for all of the line items it shall be evaluated as unacceptable and will receive no further consideration for award. This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and the Government shall award a contract for the Supply of Stairwell Fire Doors to the Buffalo VAMC. This combined synopsis solicitation shall result in the award of a firm fixed price contract. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) may be accessed on the Internet at https://www.acquisition.gov/content/regulations. The North American Industry Classification System (NAICS) code is 332321 with a size standard of 750 employees applies to this solicitation. This requirement consists of supplying Stairwell Fire Doors with a period of performance of August 25th, 2023, through December 30, 2023. Delivery of Stairwell Fire doors shall be to the Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY 14215. The following solicitation provisions and contract clauses apply: 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) SUPPLEMENTAL INSURANCE REQUIREMENTS VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023) 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) SUPPLEMENTAL INSURANCE REQUIREMENTS VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023) 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.216-1 TYPE OF CONTRACT (APR 1984) 52.233-2 SERVICE OF PROTEST (SEP 2006) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) Proposals are due no later than Friday August 18th, 2023, 4:00 PM Eastern Standard Time. Use electronic mail to submit proposals to Lorraine.Hussain@va.gov and ensure that your proposal is signed and dated. Telephone inquiries shall not be accepted. Please submit any questions regarding this solicitation via email to Lorraine.Hussain@va.gov by no later than Monday August 14th, 2023, 4:00 PM Eastern Standard Time. If necessary, the Contracting Officer shall publish an amendment to SAM.gov to answer all questions received during the time period. Attachment A: Delivery Information and Invoicing Information Individual Orders: Delivery orders and purchase orders shall be issued by a Contracting Officer. No other methodology for ordering is acceptable. Only warranted Contracting Officers have the authority to issue purchase orders. Delivery: All deliveries shall be made to the following address: VA Western NY Health Care System 3495 Bailey Avenue Buffalo, NY 14215 Shipping: All Supplies are to be shipped FOB Destination without any exceptions. Invoicing: The obligation of funds shall occur at the delivery order level. Each delivery order number shall have a corresponding purchase order number. To receive payment, the Contractor must invoice against the purchase order number associated with the corresponding delivery order number. Invoices must be submitted electronically through the Tungsten Network against the correct purchase order number. Invoices must include the following: the purchase order number, the order date, the order number or the invoice number.