Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

The Department of Veterans Affairs VA Western New York Healthcare System located at 3495 Bailey Avenue, NY 1 has a requirement for Air Curtain Refrigerators for the Western NY Nutrition and food servi... The Department of Veterans Affairs VA Western New York Healthcare System located at 3495 Bailey Avenue, NY 1 has a requirement for Air Curtain Refrigerators for the Western NY Nutrition and food service department. The Western NY VA Healthcare System at Buffalo shall award a firm fixed price contract to a Contractor authorized to supply Air Curtain Refrigerators that match the other Air Curtain refrigerators Brand name Aladdin Temprite or equal onsite at the VA that were recently replaced with a period of performance starting on or around August 7th, 2023 through September 25, 2023. The Buffalo VA Medical Center has a procurement request for the replacement of Four Air Curtain Refrigerators. This is a Combined Synopsis Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this solicitation. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Interested Contractors that respond to this Combined Synopsis Solicitation must provide evidence that they are able to meet all of the requirements identified herein. This requirement is being solicited unrestricted. The proposed contract action is for supplies for which the Government intends to solicit competitive offers to award a firm fixed price contract. Interested Contractors may submit offers, and all eligible offers received prior to the date listed in SAM.gov shall be considered by the Government. The NAICS code for this requirement is 333241 and the size standard is 500 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03. Only emailed proposals received directly from the offeror shall be considered. Statement of Work Aladdin Temp Rite High Performance AIR CURTAIN REFRIGERATOR Introduction/Background VAWNY Buffalo/ Nutrition and Food Service Department is requesting the emergent purchase of an Air Curtain Refrigerators to go with the new tray delivery system that was previously purchased. We originally purchased 4, 2 for each site (Buffalo/Batavia) but as we quickly realized in Batavia we need more than 2 so all of them went out to Batavia as Buffalo had yet to implement their new system. Now that Buffalo is ready these are critical to keeping cold foods cold on the trayline so they are proper temperature when placed on the tray to go up to the patient. Objective The Aladdin Air Curtain Refrigerator will be used on the tray line in Buffalo to go along with the new tray delivery system already purchased. These fridges will help to hold perishable food items and keep them at proper temperature and will be used on patient trays. The objective of this request is to obtain 4 new air curtain refrigerators so that operation can run seamlessly without having temperature issues of cold food. It is vital that the acquisition of these be obtained by beginning of August at the latest. There were several vendors that were reached, and we have currently some in use at our other Batavia division and they perform well. This is for an outright purchase for commercially available equipment, NO REFURBISHED MODELS WILL BE ACCEPTED. Time of delivery The new equipment is expected within 12-14 weeks. Place of delivery VA Western New York Health care System, Buffalo Division (Warehouse) 3495 Bailey Avenue Buffalo, NY 14215 Receiving Hours/Desk Phone Receiving hours are Monday-Friday (excluding Federal Holidays) 8:00AM 3:00PM. The Receiving desk phone is 716-834-4890 or 716-834-9200 x24890 Specifications: CABINET CONSTRUCTION Stainless Steel Exterior And Interior Cabinet with Stainless Steel tube frame 11 Gauge, Stainless Steel Door On Front, with lift off door hinges to adjust if operations change. Fully insulated stainless steel door, handle less door, flush to cabinet edge Stainless Steel Hinges User-friendly, adjustable controller with exterior digital thermometer Automatic and manual defrost cycles Fifteen Pair (15) Adjustable Stainless Steel Pan Slides (pans not included) 5" Heavy-Duty Casters, (2) Swivel w/locks & (2) Fixed 10 ft Cord And Plug (see electrical data for details) FEATURES Full Electronic Control 90 Minutes Of Door Opening In A 80ºF/55% Relative Humidity Ambient Conditions Pre-chill cycle included to extend foods cold temperature Front Door Swings Open 270º With Side Door Catch Rear Door Swings Open 270º With Side Door Catch Magnetic catch on door for open position Recessed Side Hand Grips, bumpers 4.25" Tray Spacing Pan slides can be installed level or angled for gravity-feed of products to reduce reach during operation 7 useable cord with plug assembly Electrical 5-20P plug REFRIGERATION Refrigeration System Uses R-404-A Refrigerant To Comply With All Environmental Concerns Note: Capable Of Maintaining Product Temperatures At Or Below 41ºF For Up To 90 Minutes With Door Open, When Used As Directed. See Installation/Operation Manual For More Information Bottom-mounted compressor for stability Removable panels without tools for easy access for cleaning and maintenance Includes an automatic condensate evaporator. 1 Year Parts & Labor Warranty Plus An Additional 5 Year Compressor Warranty REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs evaluates Contractor past performance on all contracts that exceed the thresholds outlined in FAR Part 42.15 and shares those evaluations with other Federal Government Contracting Specialists and Procurement Officials. The FAR requires that the Contractor be provided an opportunity to comment on past performance evaluations prior to the posting of each report. To fulfill this requirement, the Department of Veterans Affairs uses an online database, the Contractor Performance Assessment Reporting System (CPARS). Each Contractor whose contract award is estimated to exceed the thresholds outlined in FAR Part 42.15 is required to provide to the Contracting Officer contact information for the Contractor s representative with their response to the solicitation. The Contractor is responsible to notify the Contracting Officer of any change to the Contractor s representative during the contract period of performance. The Contractor s representative contact information consists of their name, telephone number, and email address. The Government shall register the respective awarded contract within thirty (30) days after contract award. For contracts exceeding one (1) year, the Contracting Officer will evaluate the Contractor s performance annually. Intermediate reports shall be filed each year until the last year of the contract, when the final report shall be completed. Each report shall be forwarded in CPARS to the Contractor s designated representative for comment. The Contractor s representative will have thirty (30) days to submit any comments and return the report to the Contracting Officer. Failure by the Contractor to respond within those thirty (30) days will result in the Government s evaluation being placed on file in CPARS without any Contractor comments. CONTRACT TERM The respective awarded contract period of performance shall run from August 8th, 2023 through September 30, 2023. Schedule of Required Supplies Please Note: Offerors must provide pricing on all items in the Schedule of Required Supplies and services as listed above. Firm Fixed Price Contract: August 8th, 2023 through September 30, 2023 52.212-2 EVALUATION COMMERCIAL ITEMS (November 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate quotations: Technical or Quality Past Performance Veterans Involvement Price (c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum. If your proposal does not provide pricing for all of the line items it shall be evaluated as unacceptable and will receive no further consideration for award. This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and the Government shall award a contract for the Supply Air Curtain Refrigerators to the Buffalo VAMC. This combined synopsis solicitation shall result in the award of a firm fixed price contract. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) may be accessed on the Internet at https://www.acquisition.gov/content/regulations. The North American Industry Classification System (NAICS) code is 333241 with a size standard of 500 employees applies to this solicitation. This requirement consists of supplying Air Curtain Refirgerators with a period of performance of August 8th, 2023, through September 30, 2023. Delivery of Air Curtain Refrigerators shall be to the Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY 14215. The following solicitation provisions and contract clauses apply: 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) Proposals are due no later than August 4th, 2023, 4:00 PM Eastern Standard Time. Use electronic mail to submit proposals to Lorraine.Hussain@va.gov and ensure that your proposal is signed and dated. Telephone inquiries shall not be accepted. Please submit any questions regarding this solicitation via email to Lorraine.Hussain@va.gov by no later than Wednesday July 29th, 2023, 4:00 PM Eastern Standard Time. If necessary, the Contracting Officer shall publish an amendment to SAM.gov to answer all questions received during the time period. Attachment A: Delivery Information and Invoicing Information Individual Orders: Delivery orders and purchase orders shall be issued by a Contracting Officer. No other methodology for ordering is acceptable. Only warranted Contracting Officers have the authority to issue purchase orders. Delivery: All deliveries shall be made to the following address: VA Western NY Health Care System 3495 Bailey Avenue Buffalo, NY 14215 Shipping: All Supplies are to be shipped FOB Destination without any exceptions. Invoicing: The obligation of funds shall occur at the delivery order level. Each delivery order number shall have a corresponding purchase order number. To receive payment, the Contractor must invoice against the purchase order number associated with the corresponding delivery order number. Invoices must be submitted electronically through the Tungsten Network against the correct purchase order number. Invoices must include the following: the purchase order number, the order date, the order number or the invoice number. VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) Proposals are due no later than Friday August 4, 2023, 4:00 PM Eastern Standard Time. Use electronic mail to submit proposals to Lorraine.Hussain@va.gov and ensure that your proposal is signed and dated. Telephone inquiries shall not be accepted. Please submit any questions regarding this solicitation via email to Lorraine.Hussain@va.gov by no later than Wednesday July 29th, 2023, 4:00 PM Eastern Standard Time. If necessary, the Contracting Officer shall publish an amendment to SAM.gov to answer all questions received during the time period. Attachment A: Delivery Information and Invoicing Information Individual Orders: Delivery orders and purchase orders shall be issued by a Contracting Officer. No other methodology for ordering is acceptable. Only warranted Contracting Officers have the authority to issue purchase orders. Delivery: All deliveries shall be made to the following address: VA Western NY Health Care System 3495 Bailey Avenue Buffalo, NY 14215 Shipping: All Supplies are to be shipped FOB Destination without any exceptions. Invoicing: The obligation of funds shall occur at the delivery order level. Each delivery order number shall have a corresponding purchase order number. To receive payment, the Contractor must invoice against the purchase order number associated with the corresponding delivery order number. Invoices must be submitted electronically through the Tungsten Network against the correct purchase order number. Invoices must include the following: the purchase order number, the order date, the order number or the invoice number.