Inactive Total Small Business Set-Aside (FAR 19.5)

Page 2 of 2 The Department of Veterans Affairs on behalf of Rome NY Community Based Outpatient Clinic has a requirement for Intrusion Detection Systems as defined below. This solicitation is restricte... Page 2 of 2 The Department of Veterans Affairs on behalf of Rome NY Community Based Outpatient Clinic has a requirement for Intrusion Detection Systems as defined below. This solicitation is restricted to Small Business (SB) Vendors. The vendors submitting bids are required to be registered with the System for Award Management (sam.gov) and deemed in good standing and available for award. All bids shall include the vendors unique entity identifier number provided by sam.gov and a manufacturer letter verifying authorized distributorship. Quotes shall be Firm Fixed Price (FFP); evaluations will be based on Best Value Criteria, in accordance with FAR 52.212-2. See Clauses below for evaluation criteria. This procurement is limited to new equipment only. Used, gray, refurbished or aftermarket equipment will not be considered for this requirement. The Veterans Health Administration prohibits the use of gray/ aftermarket items in their Medical Centers. Gray/ aftermarket items are considered to be items outside of the original equipment manufacturer's intended distribution channels. Quotes for other than new, will be deemed non-compliant and will be removed from the competitive range without discussion. Statement of Work Intrusion Detection Systems Donald J. Mitchell Department of Veterans Affairs Outpatient Clinic Rome, NY 13441 GENERAL INFORMATION Primary Place of Performance Installation will occur at the Department of Veterans Affairs Rome, NY Community Based Outpatient Clinic, 125 Brookley Rd., Rome, NY 13441. Description of Work The contractor shall provide program management, subject matter experts, and engineering support in the procurement, installation, program, integration, and testing of a new Intrusion Detection System for secure areas. The building listed above have a brand name requirement for an Intrusion Detection System that complies with VA Physical Security Standards, to have alarm monitoring and trouble and active alarm notification to the Syracuse VAMC Department of Veterans Affairs Police Dispatch. The Contractor shall provide all personnel, materials, tools, labor, and transportation necessary to complete the work and training identified in this Statement of Work (SOW). The Contractor shall provide a performance schedule with their offer that describes the phases of work, to include dates of performance. The Contractor shall use DMP certified technicians or certified personnel to integrate with the alarm and scheduled sensors. The Contractor shall correct/re-perform any discrepancies or integration errors found at no additional cost to the government. The contractor shall ensure the opening, closing, alarm, trouble and supervisory activities are logged automatically via associated printers. If the current printers can t be used the contractor will specify new printers for this use to be purchased by the Department of Veterans Affairs. The Contractor shall be responsible for returning the work site to its original condition at completion of the installation, to include replacement of any damaged or destroyed equipment. The Contractor must have current DMP factory certification for installation and programming work. 1.2.8 The Contractor must inform the facility security office prior to any work being performed, if work will prevent normal security status at the completion of the performance day. Page 2 of 2 References All clauses and references listed within the awarded contract are applicable to this SOW. In addition, the following references are identified specific to this SOW Document Number Title A. UFC 4-020-01 DOD Security Engineering Facilities Planning Manual, Sep 08 B. UFC 4-021-02NF Unified Facilities Criteria Electronic Security Systems C. MIL-HDBK-1013/1A Design Guidelines for Physical Security of Facilities. D. N/A Non-Nuclear Intrusion Detection System (IDS) Equipment Approval Memorandum, 23 Aug 2016, OPR: HQ AF/A7S E. AFI 31-101 Integrated Defense, 8 OCT 09, OPR: HQ AFSFC/SFOP F. AFI 16-1404 Information Protection G. N/A USAF Installation Entry Control Facilities Design Guide, Dec 02, OPR: AFCESA H. DODM 5200.01 Vol 3 DOD Information Security Programs I. RMF 8510.01 DoD Risk Management Framework regulation 12 March 2014 J. NFPA 70 National Electrical Code, latest edition K. N/A State and local codes L. NIST-SP-800-116 A Recommendation for the Use of PIV Credentials in Physical Access Control Systems (PACS) M. IEEE C2-2012 National Electrical Safety Code (NESC) N. IEEE Standard 142- 2007 Recommended Practice for Grounding of Industrial and Commercial Power Systems (Green Book) O. MIL-HDBK-419A-V- 182 Grounding, Bonding and Shielding for Electronic Equipment and Facilities P. FIPS 140-2 Security Requirements for Cryptographic Modules Q. FIPS 201-1 Personal Identity Verification (PIV) of Federal Employees and Contractors R. DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) S. DoD 5220.22-M-SUP National Industrial Security Program Operating Manual (NISPOM) Supplement T. DoD Guide SE for SoS Systems Engineering Guide for Systems of Systems U SIPH v4.0 Shore Installation Process Handbook (SIPH), Version 4.0 V UFC 4-021-02 Unified Facilities Criteria Electronic Security Systems W UL 2050 Standard for National Industrial Security Systems X. UL 294 Access Control Systems Units Y UL 634 Standard for Connectors and Switches used in Burglar Alarm Systems Z. UL 639 Standard for Intrusion-Detection Units AA. UFC 3-550-01 Exterior Electrical Power Distribution, 1 July 2012 BB UFC 3-580-01 Telecommunications Building Cabling Systems Planning and Design, 22 June 2007 DD UFC 4-010-01 DOD Minimum Antiterrorism Standards for Buildings Acronyms Acronym Definition ACS Access Control System C&A Certification and Accreditation CAD Computer-Aided Design CAE Contractor Acquired Equipment CAM Contractor Acquired Material CAP Contractor Acquired Property CDRL Contract Deliverables Requirements List COR Contracting Officer Representative CTR Contractor ESS Electronic Security System GFE Government Furnished Equipment GFI Government Furnished Information GFM Government Furnished Material IAW In Accordance With IDS Intrusion Detection System LAMAS Local Alarm Monitoring Annunciator System NDA Non-Disclosure Agreement OS Operating System PM Project Manager PP&E Property, Plant and Equipment POA&M Plan of Action and Milestones POP Period of Performance SOVT System Operation and Verification Test SOW Statement of Work RAMAS Regional Alarm Monitoring Annunciator System RMF Risk Management Framework RMP Risk Management Plan SIPH Shore Installation Process Handbook SME Subject Matter Expert WBS Work Breakdown Structure Installation of Equipment. The Contractor shall install a new DMP Intrusion Detection System (IDS) at the Donald J. Mitchell Rome CBOC. Installation will include all items as described below, as well as any equipment or items stated or implied in the applicable governing regulations for IDS installation, certification, and monitoring. The Contractor shall replace the existing Intrusion Detection System (IDS) to connect to all devices covering the alarm and supervisory points to the building and mechanical equipment as existing as noted herein. The Contractor shall connect to the Passive Infrared (PIR) Motion Sensors to monitor entry ways. The Contractor shall be prepared to replace any sensors, relays or resistors that are found faulty and existing at no additional cost. The Contractor shall be prepared to replace any faulty required control cables to and from IDS panel to alarm sensors and relays as required at no additional cost. The Contractor shall GROUND all equipment per industry standards. The Contractor shall install Electrical Metal Tubing (EMT) pathways for cabling, core penetration where necessary. Training The Contractor shall provide initial training before acceptance to all personnel identified by the customer, maximum 15 personnel. Training requirements shall be defined by the security system design. The final system design will be approved by the Department of Veterans Affairs prior to installation. All training will take place at Donald J. Mitchell, Rome CBOC after installation and will be done before final system acceptance. The Contractor will provide the COR all applicable manuals, instructions, and warranties upon final acceptance. Install New Batteries The Contractor shall provide backup battery power to IDS system in the building to allow for a minimum of 4 hour coverage, in the event of power loss. DELIVERABLES The following deliverables are required by this Statement of Work. All applicable manuals, instructions, warranties, and drawings Performance Schedule Performance Schedule (1.1) shall be submitted with the Contractors offer. Personnel The Contractor shall provide a list of personnel to the Contracting Officer no later than 10 days prior to the date specified in the Contractors performance schedule as the start of work at the Donald J. Mitchell Community Based Outpatient Clinic. List of personnel shall include; full name, date of birth, and driver s license number. SITE CONDITIONS The Contractor shall become familiar with all details of the work and working conditions and advise the Contracting Officer of any discrepancies performing any work. Some work areas will be occupied by Government personnel during the Intrusion detection system installation. Work Hours The Contractor s work hours may be between the hours of 0700-1700, Monday thru Friday. Work shall not be required on Federal Holidays. A complete list of these dates will be provided upon contract award. Any work needed outside these hours will require approval by the Contracting Officer. Changes Any variations or changes to the Statement of Work shall be coordinated through the Contracting Officer. Secure Facilities Performance of this contract may require the contractor access to secured facilities. In event of this, the Department of Veterans Affairs shall provide individuals to escort the contractor while in these areas. SECURITY REQUIREMENTS PERSONNEL All on-site contractor personnel must be United States citizens with a trustworthiness determination in accordance with DoDM 5200.01; these personnel must have obtained and can maintain favorable background checks. 5.0 TESTING AND TURNOVER 5.1 Testing At the completion of installation and configuration requirements, a government acceptance test will be completed. The Contractor shall schedule this testing via coordination with the Contracting Office and the Customer. The customer shall coordinate with all other needed personnel. Phase I Testing Phase I testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements. Phase I acceptance testing shall consist of the following: Intrusion Test Tamper Test Correct Annunciation test Correct Assessment test AC power loss test Line supervision test Sensor system self-tests, where applicable Phase II Testing Phase II testing is a 72-hour continuous test that ensures all equipment is installed properly and works according to specifications. Final Government acceptance will not be given until successful completion of Phase II testing. LEGAL COMPLIANCE All work shall follow all public laws and the Code of Federal Regulations. Furthermore, the contractor shall comply with UFGS 01 35 26 Government Safety Requirements and the Occupational Safety and Health Administration (OSHA). REMOVAL OR DISPOSAL OF GOVERNMENT PROPERTY Unauthorized removal or disposal of government property is a crime. Government property includes all materials and equipment purchased directly or indirectly by any agency of the federal government for any purpose. No new government property is to be removed or disposed of without written permission from the Contracting Officer and the Property Manager listing each item and quantity of materials and equipment to be removed or disposed. Removal of the equipment will be coordinated with the Supervisory Facility Operations Specialist. Their contact information will be provided upon contract award UTILITIES Reasonable amounts of water, electricity and other utilities are available to the contractor at no cost, unless otherwise specified by the discretion of the CO. The contractor shall include any temporary utility connections, if necessary, within the project scope of work. The contractor shall exercise strict conservation practices in the use of these utilities. Should the contractor be found to not be using utility conservation practices, the cost of the utilities may be transferred to the contractor for the remaining performance period of the contract. Donald J. Mitchell Rome CBOC Alarm Points 1. Alarm Panel Tamper 2. Fire Exit Door S.E. 3. Flight Med Door E. 4. Flight Med Glass E. 5. VA Main Clinic Doors N.E. 6. VA Main Clinic Glass N.E. 7. Dental Entrance Doors N.W. 8. Dental Entrance Glass N.W. 9. Dental Entrance Motion N.W. 10. Dental Fire Exit N.W. 11. Employee Entrance Doors S. 12. Employee Entrance Glass S. 13. Employee Entrance Motion S. 14. Boiler Room Doors SW 15. Loading Dock Doors SW 16. Rear Entrance Doors W 17. Classroom Doors NW 18. Classroom Glass NW 19. Classroom Glass NW 20. Classroom Motion NW 21. Generator Run Delivery shall be quoted Free on Board (FOB) to the Department of Veterans Affairs Rome, NY Community Based Outpatient Clinic, 125 Brookley Rd., Rome, NY 13441. Submissions shall be received NO LATER THAN 3:00 PM EST, Wednesday May 24th, 2023. Late submissions shall be treated in accordance with the solicitation provision FAR 52.212-1(f). CLAUSES ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. (b) The following factors shall be used to evaluate quotations: 1. Price 2. Delivery Schedule 3. Past Performance (c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: (1) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum (2) Delivery and installation schedule: The Government will evaluate the schedule by total days proposed for completed installed job. (3) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. FAR Number Title Date 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES NOV 2021 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES NOV 2021 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES MAY 2022