Inactive

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evalua... Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 541990, with a small business size standard of $19.5 million. The FSC/PSC is H312. The James J. Peters VA Medical Center, Bronx, NY has a requirement for fire suppression and sprinkler systems maintenance in accordance with National Fire Protection Association (NFPA) standards 12, 17A, 72, and 96. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Annual Pre-Action/Dry Pipe Sprinkler Systems Services Contract Period: Base POP Begin: 06/15/2023 POP End: 06/14/2024 1 YR 0002 Annual Carbon Dioxide Extinguishing System Services Contract Period: Base POP Begin: 06/15/2023 POP End: 06/14/2024 1 YR 0003 Semi-annual Services on Fire Suppression for Hoods and Suppression for Radioactive Storage Contract Period: Base POP Begin: 06/15/2023 POP End: 06/14/2024 2 JB 1001 Annual Pre-Action/Dry Pipe Sprinkler Systems Services Contract Period: Option 1 POP Begin: 06/15/2024 POP End: 06/14/2025 1 YR 1002 Annual Carbon Dioxide Extinguishing System Services Contract Period: Option 1 POP Begin: 06/15/2024 POP End: 06/14/2025 1 YR 1003 Semi-annual Services on Fire Suppression for Hoods and Suppression for Radioactive Storage Contract Period: Option 1 POP Begin: 06/15/2024 POP End: 06/14/2025 2 JB 2001 Annual Pre-Action/Dry Pipe Sprinkler Systems Services Contract Period: Option 2 POP Begin: 06/15/2025 POP End: 06/14/2026 1 YR 2002 Annual Carbon Dioxide Extinguishing System Services Contract Period: Option 2 POP Begin: 06/15/2025 POP End: 06/14/2026 1 YR 2003 Semi-annual Services on Fire Suppression for Hoods and Suppression for Radioactive Storage Contract Period: Option 2 POP Begin: 06/15/2025 POP End: 06/14/2026 2 JB 3001 Annual Pre-Action/Dry Pipe Sprinkler Systems Services Contract Period: Option 3 POP Begin: 06/15/2026 POP End: 06/14/2027 1 YR 3002 Annual Carbon Dioxide Extinguishing System Services Contract Period: Option 3 POP Begin: 06/15/2026 POP End: 06/14/2027 1 YR 3003 Semi-annual Services on Fire Suppression for Hoods and Suppression for Radioactive Storage Contract Period: Option 3 POP Begin: 06/15/2026 POP End: 06/14/2027 2 JB 4001 Annual Pre-Action/Dry Pipe Sprinkler Systems Services Contract Period: Option 4 POP Begin: 06/15/2027 POP End: 06/14/2028 1 YR 4002 Annual Carbon Dioxide Extinguishing System Services Contract Period: Option 4 POP Begin: 06/15/2027 POP End: 06/14/2028 1 YR 4003 Semi-annual Services on Fire Suppression for Hoods and Suppression for Radioactive Storage Contract Period: Option 4 POP Begin: 06/15/2027 POP End: 06/14/2028 2 JB STATEMENT OF WORK Fire Suppression and Sprinkler Services GENERAL: The James J. Peters VA Medical Center requires inspection and periodic maintenance of fire suppression and sprinkler systems, including the kitchen hood suppression system. The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all work as defined in statement of work. The contractor shall perform to the standards in this contract and to manufacturer s designed specifications. BACKGROUND: Per Joint Commission requirements, regular inspection and testing is vital to ensuring that critical fire systems are properly maintained. All inspections, testing, and maintenance shall comply with the applicable National Fire Protection Association (NFPA) standards (below) and with FDNY requirements subdivision (1) of Title 3 RCNY 15-08. NFPA 12 (Carbon Dioxide Extinguishing Systems) NFPA 17A (Wet Chemical Extinguishing Systems) NFPA 72 (Fire Alarm Systems) and &shall conform NFPA 96 (Ventilation Control and Fire Protection of Commercial Cooking Operations). OBJECTIVE: The Contractor shall complete services on: Under-floor CO2 fire suppression system, 1st floor computer room Pre-action sprinkler system, first floor data room Pre-action sprinkler system, ground floor MRI Dry-pipe sprinkler system, loading dock Dry pipe sprinkler system, boiler room Fire suppression for hoods 1, 2, 3, 4 & 5, first floor Canteen kitchen Fire suppression for hoods 1, 2, & 3, ground floor main kitchen Radioactive storage shed suppression system PLACE OF PERFORMANCE: James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468 United States PERIOD OF PERFORMANCE: The government requires a contract for a base year and four option years: Base Period: June 15, 2023 through June 14, 2024 Option 1: June 15, 2024 through June 14, 2025 Option 2: June 15, 2025 through June 14, 2026 Option 3: June 15, 2026 through June 14, 2027 Option 4: June 15, 2027 through June 14, 2028 SCHEDULE: Unless otherwise stated, services will be performed Monday through Friday (excluding federal holidays) during the facility s normal business hours (8:00 a.m. to 4:30 p.m.). The Contracting Officer Representative (COR) will coordinate work schedules with contractor. Federal Holidays: -New Year s Day -Martin Luther King s Birthday -President s Day -Memorial Day -Juneteenth -Independence Day -Labor Day -Columbus Day -Veterans Day -Thanksgiving Day -Christmas Day Note: Holidays that fall on Saturday are observed on the preceding Friday and holidays that fall on Sunday are observed on the following Monday. Any questions pertaining to scheduling should be directed to the COR. QUALIFICATIONS, EXPERIENCE & TECHNICAL CAPABILITY: The contractor shall have at least 1 year experience performing maintenance and inspections of comparable size, scope, and complexity. Relevant experience is experience that took place in similar buildings structures, or equipment. Contractor employees shall be knowledgeable of original equipment manufacturer standards associated with conducting operation of all equipment associated with the fire suppression and sprinkler systems listed above. Contractors shall provide evidence of relevant experience and credentials indicating that the vendors technicians have been properly trained and are qualified to repair the equipment. PROCEDURES Pre-Action/Dry Pipe Sprinkler Systems: Pre-action sprinkler system, 1st Floor Data Room Pre-action sprinkler system, Ground Floor MRI Dry-pipe sprinkler system, Loading Dock Dry Pipe sprinkler system, Boiler Room Systems maintenance shall be performed annually and include a full sequence of operations checks and full device condition check. Fire alarm maintenance shall include the annual cleaning and testing of all fire detectors. This shall include testing the interconnection between the fire alarm sub-system and the building Class E fire alarm system. Any system device deficiencies shall be noted and reported, with recommended corrective action. All work will be done in conformance with NFPA 72. Carbon Dioxide Extinguishing system: Under-floor CO2 fire suppression system, 1st Floor Computer Room Systems maintenance shall be done annually and include a full sequence of operations checks and full device condition check. Fire alarm maintenance shall include the annual cleaning and testing of all fire detectors. This shall include testing the interconnection between the fire alarm sub-system and the building Class E fire alarm system. Any system device deficiencies shall be noted and reported, with recommended corrective action. All work will be done in conformance with NFPA 12. Fire Suppression for Hoods and Suppression for Radioactive Storage: Fire suppression for hoods 1, 2, 3, 4 & 5, first floor Canteen kitchen Fire suppression for hoods 1, 2, & 3, ground floor main kitchen Radioactive storage shed suppression system The procedures below shall be performed semi-annually. All work will be done in conformance with NFPA 17A and NFPA 96 All actuation components including remote manual pull stations, mechanical or electrical devices, detectors, actuators, etc., shall be checked for proper operation during the inspection in accordance with the manufacturer's listed procedures. Fusible links shall be replaced semi-annually to assure proper operation of the system. Other detection devices shall be serviced or replaced in accordance with the manufacturer's recommendations. All agent storage containers will be checked for proper pressure, agent quantity, and hydrostatic date. Upon completion of the inspection, a detailed report indicating system condition and deficiencies, if any, shall be provided. Pipe-blow out, trip-test & electric trip test on overtime for kitchens systems 1, 2, 3, 4, 5 and one (1) industrial system for radioactive storage. All inspection, testing, and maintenance for kitchen systems shall be performed outside of normal business hours. All inspection, testing and maintenance on the industrial system for radioactive storage shall be conducted during regular business hours. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Mar 2023) Addendum to 52.212-1, Instructions to Offerors Commercial Products and Commercial Services applies; see further below on this notice for details. FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) End of Addendum to 52.212-1 FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Dec 2022) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Services (Dec 2022) Addendum to FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) Within 30 days of contract expiration FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) VAAR 852.201-70, Contracting Officer s Representative (Dec 2022) VAAR 852.203-70, Commercial Advertising (May 2018) VAAR 852.211-72, Technical Industry Standards (Nov 2018) National Fire Protection Association NFPA 12, 17a, 72, 96 VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jan 2023) VAAR 852.215-71, Evaluation Factor Commitments (Oct 2019) VAAR 852.232-72, Electronic Submission of Payment Requests (Nov 2018) VAAR 852.242-71 Administrative Contracting Officer (Oct 2020) End of Addendum to 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2023) The following subparagraphs of FAR 52.212-5 are applicable: All of subparagraph (a) Subparagraph (b)(4): FAR 52.204-10 Subparagraph (b)(8): FAR 52.209-6 Subparagraph (b)(12): FAR 52.219-4 Subparagraph (b)(22)(i): FAR 52.219-28 Subparagraph (b)(27): FAR 52.222-3 Subparagraph (b)(29): FAR 52.222-21 Subparagraph (b)(30)(i): FAR 52.222-26 Subparagraph (b)(32)(i): FAR 52.222-36 Subparagraph (b)(35)(i): FAR 52.222-50 Subparagraph (b)(44): FAR 52.223-18 Subparagraph (b)(51): FAR 52.225-13 Subparagraph (b)(58): FAR 52.232-33 Subparagraph (c)(1): FAR 52.222-41 Subparagraph (c)(2): FAR 52.222-42 GS-0081-07 $26.15 Subparagraph (c)(7): FAR 52.222-55 Subparagraph (c)(8): FAR 52.222-62 All of subparagraph (d) All of subparagraph (e) Other terms and conditions: a. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management. b. INVOICES: Invoices shall be submitted in arrears annually, after performance tasks are complete and accepted. c. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://us.tungsten-network.com/ All quoters shall submit the following: A technical capability statement, relevant professional qualifications and experience, past performance references, and a price submission. All quotes shall be sent to the Department of Veterans Affairs, Network Contracting Office (NCO) 2 via email to Contract Specialist Chris Weider at Christopher.Weider@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Option will be evaluated at time of award. The following are the decision factors: Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical Capability Past Performance Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical Capability: The quotation will be evaluated to the extent to which it can meet or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. The quotation should provide a clear explanation of the organization s ability to perform fire suppression and sprinkler system services as described in the statement of work. The following discussion points will be used to evaluate offerors technical capability: Proficiency: Contractor shall submit a quotation that demonstrates their understanding of the requirement in accordance with the Statement of Work and their knowledgeable of OEM standards associated with conducting operation of all equipment associated with the listed fire suppression and sprinkler systems. Experience: The quoter shall provide 3-5 instances of experience of similar scope within the past 5 years. The Contractor shall be a firm regularly engaged in the maintenance and testing of fire suppression and sprinkler systems. Their expertise and experience shall be of such extent to provide them the knowledge of fire suppression and sprinkler system repairs, maintenance and servicing generally found in hospital use. Offerors shall provide evidence of relevant experience and credentials indicating that the vendors technicians have been properly trained and are qualified to repair the equipment. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. Addendum to 52.212-1, Instructions to Offerors Commercial Products and Commercial Services: Submission of Offers: Offers shall be received no later than 4:30pm ET on May 23, 2023. Offers received after this time may not be considered for award. Offers not following the specific instructions within this solicitation may not be considered further for evaluations towards this requirement. General Offeror Instructions: Offers shall clearly demonstrate an understanding of requirements, as well as convey the Offeror s capability for transforming its understanding into successful performance under the terms of a contract(s) resulting from the RFQ. A complete Offer shall consist of a technical capability statement that does not exceed ten pages, relevant inspection and maintenance proficiency and experience, past performance references, and a price submission. Credentials and training documentation shall not be counted as part of the capability statement page limit. Incomplete Offers will be considered non-responsive and may not be further evaluated. Offer Content and Submission Instructions: Offerors are responsible for ensuring that offers fully comply with all requirements. Each offer shall clearly demonstrate that the Offeror understands the technical requirements of the Statement of Work (SOW). Failure to explain Offeror s ability to meet all requirements may result in the Offeror's offer not being considered. The narrative shall provide the Government with a reasonable assurance that the company has the relevant experience, capacity and capability required to meet potential contract requirements. A restatement of the Statement of Work will be deemed unacceptable and may result in the assignment of a lower technical rating. Format for Submission: All items shall be submitted as described below. The Offeror shall submit one (1) electronic version emailed with all Offer materials to the Contract Specialist by the specified due date/time. The Offeror is responsible for confirming their submission was received. Questions: Questions shall be submitted to Christopher.Weider@va.gov in writing via email no later than 5:00pm EST, May 18, 2023. Oral questions will not be accepted. All questions may not be answered, but those that are will be answered in an amendment to the solicitation. End of Addendum to 52.212-1 To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 4:30pm ET on May 23, 2023 at Christopher.Weider@va.gov. Hand delivered offers will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist, Chris Weider, Christopher.Weider@va.gov, 716-862-7461 x22470.