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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24222Q0825 Posted Date: 06/17/2022 Original Response Date:... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24222Q0825 Posted Date: 06/17/2022 Original Response Date: 06/24/2022 Current Response Date: 06/24/2022 Product or Service Code: 7195 Set Aside: Small Business set-aside NAICS Code: 337214 Contracting Office Address Department of Veterans Affairs James J. Peters VAMC (Bronx VAMC), 130 W Kingsbridge Rd, Bronx, NY 10468-3904. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; are being requested, and a written solicitation document will not be issued. This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08. The associated North American Industrial Classification System (NAICS) code for this procurement is 337214, with a business size standard of 1000 Employees. This procurement is being issued as sole source . It is the Government s intent to issue a firm fixed price, single award as a result of this solicitation. The North American Industry Classification System (NAICS) code is 337214, Office Furniture, with a business size standard of 1000 employees. All interested companies shall provide quotation(s), for the following: VA Department of Veterans Affairs, Margaret Cochran Corbin VA Campus, 423 E 23rd Street, New York, NY 10010-5011, is seeking to purchase a Brand-Name Only BLUE RIDGE ERGONOMICS Lab Chairs. Supplies: BLUE RIDGE ERGONOMICS Lab Chairs Item # Description/Part Number* Qty 001 VDHCH-MB-RG-T1-A1-RC-8582, Vinyl Chair - Desk Height with Medium Back, Seat Tilt, Adjustable Arms, & Casters in Imperial Blue or Colonial Blue Trailblazer Vinyl 100 *** VENDOR COVER SHIPPING / FREIGHT FEE *** Services Items to be delivered. The delivery/task order period of performance is 60 days after award after award. Delivery shall be provided no later than 60 days after receipt of order/award of contract. Delivery terms Destination. The contractor shall deliver all line items to Margaret Cochran Corbin VA Campus, 423 E 23rd Street, New York, NY 10010-5011. STATEMENT OF WORK Blue Ridge Ergonomics (Laboratory Chairs) Introduction/Background The VA New York Harbor Healthcare System is dedicated to providing quality health care to veterans using the abilities of all employees supported by our commitment to education and research. We are recognized locally, regionally, and nationally as a leader in quality patient care, positive customer service, medical/allied health education, and health-related research and employment opportunities. We seek to be the provider of choice of veterans and the community by offering an efficient, integrated quality health care system capable of providing a full range of primary, specialty and chronic health care services in a system that is readily accessible and responsive to change. Our key business drivers are quality, financial integrity, patient, and employee satisfaction. Intended Use: Blue Ridge Ergonomics is a high-quality manufacturer of laboratory chairs. These chairs allow any laboratory to adapt to their flexible design space. Their chairs are seamless and durable with water, chemical, and stain resistance as well as anti-bacterial/anti-microbial Objectives/Requirements The New York Harbor Healthcare System is seeking a brand name only laboratory chair purchase of Blue Ridge Ergonomics chairs to evolve with our laboratory needs to meet present and future demands by. Creating a laboratory with increased configuration flexibility Securing updated, ergonomic seating with durable surfaces to withstand the rigors of laboratory personnel performing testing Providing mandatory ergonomic solutions to reduce back, leg, and eye fatigue such as: An adjustable back. Seat tilt feature separately adjustable arms and flexibility when moving from bench to bench, as needed. Chairs that are easily adjustable at variable heights starting from desk height to bench/counter height. height adjustable range of at least 4 inches; preferably optimal range of: 18-22inches Having mobile seating contributing to accomplishing a multi-functional laboratory design, aiding NYH PLMS in improving our workflow productivity increase. Procuring Laboratory (industrial) grade chairs that can accommodate at least weight capacity over >=250lbs of weight. Solid surface seating material that is free of any stitched seams in order to allow for complete disinfection Must be vinyl or leather, NOT cloth. Chairs that have wheels for transport from one location to another. MUST provide stability when placed. It must swivel and be on wheels Must have separately adjustable arms for flexibility when moving from bench to bench, as needed. Specifications: Blue Ridge Ergonomics (NY & BK-CAMPUS) List Number Product Description Volume VDHCH-MB-RG-T1-A1-RC-8582 Vinyl Chair - Desk Height with Medium Back, Seat Tilt, Adjustable Arms, & Casters in Imperial Blue or Colonial Blue Trailblazer Vinyl 100 The vendor shall be responsible for determination of and compliance with federal and state or local code requirements, design data, and other factors necessary to design and install the items at the desired location. All members of vendor installation team will read and agree to VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information the VA required training for contractors applicable to the nature and physical area of work performance. Training of Operating personnel (If Applicable) (a) The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training shall include actual demonstration and operation of the equipment, preventative maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the using service POC. Operator and maintenance training shall not be conducted concurrently. (b) Vendor shall submit training materials, training videos (prepared in CD or DVD format) or website on each piece of equipment for operation and maintenance. Any available training videos shall be for operation and maintenance and shall not be combined. These training materials and videos shall demonstrate the operation and maintenance of the equipment and any adjustments or other actions that may be undertaken by VA operating personnel in the event of failure of equipment. These training materials and videos shall be submitted to the responsible operations official or his designee prior to beginning of training. (c) The Vendor shall consult with the Contracting Officer Representative or person acting in that capacity regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained. Place of Delivery The result(s) will be delivered to Pathology and Laboratory Medicine Service VA New York Harbor Healthcare System 423 E 23 St., NY, NY 10010 Time of Delivery The required delivery date shall be as soon as possible. Delivery dates specified on delivery orders may be adjusted by the contracting officer, contracting officer representative or designee. Place of Performance-Delivery Margaret Cochran Corbin VA Campus Address: 423 E 23rd Street, New York, NY Postal Code: 10010-5011 Country: UNITED STATES Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: Quotes will be evaluated based upon the ability to meet the above exact specifications to Brand-Name Only BLUE RIDGE ERGONOMICS Lab Chairs. Non-manufacture ruling is adhered to and followed in this requirement. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: 52.212-1, Instructions to Offerors -- Commercial Items. (Jun 2020) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION Commercial Items (Oct 2014) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2021) FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) End of addendum to FAR 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2021) 52.247-34 F.O.B. Destination (NOV 1991) VAAR 852.211-70 Service Data Manuals (NOV 2018) The following subparagraphs of FAR 52.212-5 are applicable, along with: 52.203-19, 52-204.10, 52.209-10, 52.221-1, 52.219-28, 52-222-3, 52.222-35, 52.225-13, 52.222-50, 52.222-36, 52.222-21, 52.222-19, 52.222-26, 52.223-18, 52.225-13, 52.233-3, 52-233-4 and 52.247-64 subparagraphs. Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. A written authorized buyer letter submission is required. **Vendor shall be an OEM, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions**. All offerors shall submit the following: Quote with DUNS number, TIN Number, letter of authorization, solicitation number, phone number, and fax number, Point of Contact, SDVOSB VIP certification (if applicable) and proposed delivery date for goods. All offers shall be sent to the Contract Specialist: Wilmen.Joa@va.gov. LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes clause 52.219-27. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. This is a combined synopsis/solicitation for Brand-Name Only BLUE RIDGE ERGONOMICS Lab Chairs defined herein.  The government intends to award a contract because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bids must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Quoters shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 06/24/2022 11 A.M at email address listed above for Contract Specialist. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). ONLY e-mailed quotes will be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist. Point of Contact Wilmen Joa Email: Wilmen.Joa@va.gov