Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION ELECTRICAL DISTRIBUTION SYSTEM INSPECTIONS AT THE BUFFALO AND BATAVIA VAMCs (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance wit... COMBINED SYNOPSIS/SOLICITATION ELECTRICAL DISTRIBUTION SYSTEM INSPECTIONS AT THE BUFFALO AND BATAVIA VAMCs (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24222Q0653. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06. (iv) This solicitation is being issued as a competitive open-market SDVOSB (Service-Disabled Veteran Owned Small Business) total set-aside procurement, utilizing tiered evaluation procedures to the SB (Small Business) tier (for more information on tiered evaluation, see section 52.212-2). The North American Industry Classification System (NAICS) code is 238220, with a small business size standard of $16.5 Million. (v) The Contractor shall provide pricing to provide electrical distribution system inspection services at the Buffalo VAMC and the Batavia VAMC with a period of performance of 08/01/2022 to 12/31/2022 with the provision of two (2) option years. See table below for instrumentation and timeframe of option periods: TOTAL PRICING FOR ELECTRICAL DISTRIBUTION SYSTEM INSPECTIONS AT THE BUFFALO AND BATAVIA VAMC ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Base Year Total: __________________ BASE YEAR TOTAL Contract Period: Base POP Begin: 08-01-2022 POP End: 12-31-2022 0001AA 1.00 JB __________________ __________________ BASE YEAR: Buffalo VAMC Electrical Inspection Contract Period: Base POP Begin: 08-01-2022 POP End: 12-31-2022 0001AB 1.00 HR __________________ BASE YEAR: Repair Services Hourly Rate (only upon approved contract modification by the Contract Officer) Contract Period: Base POP Begin: 08-01-2022 POP End: 12-31-2022 0001AC 1.00 HR __________________ BASE YEAR: Repair Services Time-and-a-Half Overtime Rate (only upon approved contract modification by the Contract Officer) Contract Period: Base POP Begin: 08-01-2022 POP End: 12-31-2022 0001AD 1.00 HR __________________ BASE YEAR: Repair Services Double-Time Overtime Rate (only upon approved contract modification by the Contract Officer) Contract Period: Base POP Begin: 08-01-2022 POP End: 12-31-2022 1001 Option Year 1 Total: __________________ OPTION YEAR 1 TOTAL Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 1001AA 1.00 JB __________________ __________________ OPTION YEAR 1: Buffalo VAMC Electrical Inspection Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 1001AB 1.00 JB __________________ __________________ OPTION YEAR 1: Batavia VAMC Electrical Inspection Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 1001AC 1.00 HR __________________ OPTION YEAR 1: Repair Services Hourly Rate (only upon approved contract modification by the Contract Officer) Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 1001AD 1.00 HR __________________ OPTION YEAR 1: Repair Services Time-and-a-Half Overtime Rate (only upon approved contract modification by the Contract Officer) Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 1001AE 1.00 HR __________________ OPTION YEAR 1: Repair Services Double-Time Overtime Rate (only upon approved contract modification by the Contract Officer) Contract Period: Option 1 POP Begin: 01-01-2023 POP End: 12-31-2023 2001 Option Year 2 Total: __________________ OPTION YEAR 2 TOTAL Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 2001AA 1.00 JB __________________ __________________ OPTION YEAR 2: Buffalo VAMC Electrical Inspection Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 2001AB 1.00 JB __________________ __________________ OPTION YEAR 2: Batavia VAMC Electrical Inspection Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 2001AC 1.00 HR __________________ OPTION YEAR 2: Repair Services Hourly Rate (only upon approved contract modification by the Contract Officer) Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 2001AD 1.00 HR __________________ OPTION YEAR 2: Repair Services Time-and-a-Half Overtime Rate (only upon approved contract modification by the Contract Officer) Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 2001AE 1.00 HR __________________ OPTION YEAR 2: Repair Services Double-Time Overtime Rate (only upon approved contract modification by the Contract Officer) Contract Period: Option 2 POP Begin: 01-01-2024 POP End: 12-31-2024 GRAND TOTAL *All repair service line items shall NOT be included in the total price, rather funded if needed. (vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW. (vii) Awardee shall coordinate with the Contracting Officer Representative (COR), prior to performance. Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1: The following provisions are included as addenda to FAR 52.212-1: 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.233-2 Service of Protest (SEP 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCT 2014), applies to this acquisition. The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety. The Government intends to use the Best Value process source selection approach in accordance with FAR 13.106-1. A tiered evaluation process will be used. Award will be made to the responsive responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. The Contracting Officer (CO) will award a firm fixed price contract to the responsive responsible offeror whom the Technical Evaluation Team determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Setting aside for a Small Business firm follows regulations to meet our goals and fulfill the VA s mission to meet socioeconomic goals: This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127; tiered evaluations including large business concerns. This solicitation is being issued as tiered evaluation with the following tiers (Reference PPM 2018-04): Tier 1: Service-Disabled Veteran Owned Small Business (SDVOSB)/Veteran Owned Small Business (VOSB) concerns: Evaluation will begin with offers, if any, submitted by SDVOSB/VOSB vendors. If no offers were submitted, or if none of the offers would result in award at a fair and reasonable price that offers the best value to the Government, withdraw the set-aside for SDVOSB/VOSBs, document the basis for not making an award as a set-aside, and proceed to the small business tier. Tier 2: Small Business (SB) Concerns: VA will next evaluate the offers, if any, submitted by small business concerns. If no offers were submitted by small business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, cancel the solicitation, document that cancellation in a memorandum for the record, and conduct additional market research to inform a follow-on acquisition strategy. PRICE Vendor s price must be fair and reasonable as determined by the Contracting Officer s price analysis. Vendor must provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. Additionally, vendor shall provide a cost breakdown for services to be performed and/or a labor mix for personnel in order for the Contracting Officer to properly evaluate price reasonableness. All line items containing the following (only upon approved contract modification by the Contract Officer) shall be quoted the unit price for future line item use, but shall not be included in total evaluated contract price. TECHNICAL Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical capability will be determined based on the qualifications of the offeror s capability statement. Provide a maximum 5-page capability statement demonstrating technical capability to meet all the requirements in the Scope of Work (SOW), including but not limited to: Solicitation number 36C24222Q0653, name/address/telephone number of vendor, and acknowledgement of any solicitation amendments. Provide a safety plan detailing precautions in providing a safe work environment. Provide the following as an additional file (may be included in capability statement above or as additional files if over the 5-page limit): NETA certifications for all technicians who will be performing work, or equivalent credentials. If you are presenting equivalent credentials, please provide documentation showing that the credentials provided are equivalent to the required NETA/NICET certifications. OSHA (10-Hour for on-site technicians and 30-hour for supervisors) certifications. SDVOSB/VOSB vendors shall complete, sign, and return the attached Certificate of Compliance with the Limitations on Subcontracting (in accordance with VAAR 852.219-77 VA Notice of Limitations on Subcontracting). PAST PERFORMANCE A measure of how well the offeror has performed these services. The VA shall conduct a performance risk assessment based upon the past performance of the offeror as it relates to the probability of successful accomplishment of the work required by the solicitation. The VA May use information available in its own files, from electronic databases such as the Past Performance Retrieval System (PPIRS), CPARS, DCMA or from any other source it deems appropriate. The Government will consider the offeror s record for delivery and quality as it relates to the probability of successfully performing the solicitation requirements. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate and complete past performance information rests with the offeror. REFERENCES: In accordance with FAR 52.212-1(b)(10) provide a list of no ore than three relevant contracts performed within the past three years; completed and/or active. The VA may contact references and parties other than those identified by the offeror, and information received may be used in the evaluation of the offerors past performance. Offerors should not provide general information on their performance on the identified contracts. General performance information will be obtained from the references. Past performance information will be reviewed to determine how well the offeror performed work relevant to the type of effort and magnitude described in the statement of work, adhered to contract compliance and how recent the described experience is. RECENT: Performance is occurring presently or has occurred within the last three (3) years. RELEVANT: Present/past performance effort involved essentially the same, or much of the same, magnitude of effort and complexities this solicitation requires. NOTE: A proposal containing no relevant past performance shall have past performance evaluated as neutral, in accordance with FAR Part 15.305(a)(2). A neutral rated proposal may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposal of other offerors. SITE VISIT Contractors shall attend a mandatory site visit on Wednesday, July 13th, 2022 at to view the requirement at the Buffalo VAMC followed by the Batavia VAMC. Contractors shall email the Contract Specialist (Nathan.northrup@va.gov) no later than 2pm EST on Tuesday, July 12th, 2022 with their intention to attend. At the time of intention to attend is received, site visit specifics shall be provided. No other site visits will be provided. Contractors that do not attend the site visit shall be excluded from competition. In the interest of safety during this COVID-19 pandemic, please limit your company s attendance to two (2) individuals. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offers that fail to furnish required representation, information, or reject the terms and conditions of the solicitation may be excluded from consideration. (End of Provision) (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.217-8 Option to Extend Services (NOV 1999) CL 120 Supplemental Insurance Requirements 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.228-5 Insurance Work on a Government Installation (JAN 1997) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) Construction Labor Standard Clauses applicable to this solicitation: 52.222-6 Construction Wage Rate Requirements (AUG 2018) 52.222-7 Withholding of Funds (MAY 2014) 52.222-8 Payrolls and Basic Records (JUL 2021) 52.222-9 Apprentices and Trainees (JUL 2005) 52.222-10 Compliance with Copeland Act Requirements (FEB 1988) 52.222-11 Subcontracts (Labor Standards) (MAY 2014) 52.222-12 Contract Termination-Debarment (MAY 2014) 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (MAY 2014) 52.222-14 Disputes Concerning Labor Standards (FEB 1988) 52.222-15 Certification of Eligibility (MAY 2014) 52.222-32 Construction Wage Rate Requirements Price Adjustment (Actual Method) (AUG 2018) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.232-72 Electronic Submission of Payment Requests 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives of Contracting Officers (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.204-14 Service Contract Reporting Requirements (OCT 2016) 52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-8 Utilization of Small Business Concerns (OCT 2018) 52.219-14 Limitations on Subcontracting (SEP 2021) 52.219-28 Post Award Small Business Program Re-representation (SEP 2021) 52.222-3 Convict Labor (JUNE 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37 Employment Reports on Veterans (JUN 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (NOV 2021) 52.222-54 Employment Eligibility Verification (MAY 2022) 52.222-55 Minimum Wages Under Executive Order 13658 (JAN 2022) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.229-12 Tax on Certain Foreign Procurements (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) Applicable Provisions and Clauses: This procurement is a set-aside for SDVOSB/VOSBs utilizing tiered evaluation procedures down to the small business tier. Unless otherwise stated, all provisions/clauses shall apply. The following additional guidance is provided: 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside (NOV 2020) applies to Tier 1. 852.219-11 VA Notice of Total Veteran Owned Small Business Set-Aside (NOV 2020) applies to Tier 1. 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (SEP 2021) (DEV) applies to Tier 1. 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) applies to Tier 2. (xiii) The Service Contract Act of 1965 does apply to this procurement. The Davis Bacon Act of 1931 does apply to this procurement, in accordance with section B.3.9 of the attached Scope of Work, for certain repairs. (xiv) N/A (xv) This is a competitive, open-market SDVOSB (Service-Disabled Veteran Owned Small Business) total set-aside (utilizing tiered evaluation procedures to the Small Business Tier) combined synopsis/solicitation for electrical distribution system inspection services at the Buffalo and Batavia VA Medical Center as defined herein.  The government intends to award a purchase order as result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Wednesday, July 20th, 2022. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov. List of Attachments: 1. Scope of Work (SOW) 2. VHA Directive 1028, Electrical Power Distribution System 3. Wage Determination Numbers 2015-4147 (Erie County) and 2015-4181 (Genesee County) 4. Wage Determination Numbers (when DBA applies to any repairs) NY 20220050 and NY 20220110 5. Certification of Compliance with the Limitations on Subcontracting (SDVOSB/VOSB vendors only)