Inactive

Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) ... Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, New York for the purpose of collecting information about Full Burglar, Fire, and Panic Alarm Monitoring Maintenance Services at three Community Based Outpatient Clinics (CBOC) for New Jersey Healthcare System; Hackensack Outpatient Clinic, 385 Prospect Avenue, Hackensack, NJ 07601; Jersey City Outpatient Clinic, 115 Christopher Columbus Drive Suite 201, Jersey City, NJ 07302; Paterson Outpatient Clinic, 11 Getty Avenue Building 275, Paterson, NJ 07503. The VA is seeking to provide for this requirement as of April 01, 2022, to replace an expiring contract. The NAICS code identified for this requirement is 561621 Security Systems Services (except Locksmiths). The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Levi Russin at Levi.Russin@va.gov by Friday, March 11, 2022 at 10:00am ET. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. This service is located in New Jersey, USA. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity? How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years? How many certified/licensed technicians does your company currently employ? - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7009(c) insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _______________________________ _________________________________________________________ (End of clause) STATEMENT OF WORK Alarm Monitoring and Maintenance Services BACKGROUND: The Department of Veterans Affairs, New Jersey Healthcare System, is seeking full burglar, fire, and panic alarm monitoring and maintenance services at four Community Based Outpatient Clinics (CBOC). These units are integral to monitoring and preventing potential hazards to the facility, thus protecting patients and staff, and ensuring the facility maintains its functionality and service to Veterans. In order to ensure the systems are functioning as designed, applicable frequencies of monitoring and preventive maintenance are required. SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, travel, parts, and services necessary to accomplish monitoring and maintenance services listed below at the four locations in this Statement of Work. All services shall be completed in accordance with the applicable NFPA recommended frequencies and methods, prevailing industry standards, local and state national codes, in addition to Original Equipment Manufacturer (OEM) specifications. Fire Alarm Systems: The Contractor shall be responsible for preventive maintenance (PM) and corrective maintenance (CM), repair, programming updates, testing and certification of the complete fire alarm system within the OPC s and up to and including the point where the signal leaves the building from the ERS box, and the Statewide Transmitter. The Contractor shall coordinate with the COR who then notifies administration, Physical Security, and any security personnel on scene of pending test. Certain inspection items, including but not limited to the Elevator Recall Supervisory checks and Audio/Visual device checks will need to be coordinated during off hours to minimize the disturbance to patients and staff. Any problematic component of the fire alarm system identified that cannot be corrected by the Contractor under the terms of this agreement within 45 days shall be identified in writing to the COR so it may have a Plan for improvement developed on the Statement of Conditions to The Joint Commission, as updated by Facility Management. Unless noted otherwise, all devices are to be tested annually. Contractor personnel conducting fire alarm system work and/or testing shall be qualified and experienced in accordance with, Testing Frequencies of NFPA 72, and National Fire Alarm Code (Section D of this document). Contractor shall provide emergency points of contact for all performance locations. Smoke Detectors: All detectors shall be tested with a listed spray test smoke. All detectors shall be tested in all areas accessible to the contractor. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.). Heat Detectors: All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.). Non-restorable heat detectors shall not be tested using a heat source. Pull Stations: All pull stations shall be tested and re-set. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.). Flow-switches: Test semi-annually. The Contractor shall activate each flow switch utilizing the inspector s test valve. Time delay of alarm activation shall not exceed 90 seconds. Tamper Switches: Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module. Dry Valves: Tests shall be conducted semi-annually. Contractor shall test pressure switch using the inspectors test located on valve. System Checks: Contractor shall verify receipt of fire signal to central station monitoring facility (in Post so equipped). Building Interfaces: HVAC shutdown, elevator recall, smoke evacuators, fire partition, door locks, etc. All strobes, horns and bells shall operate properly, and be free from any visible tampering. Contractor shall check system printer for paper and ink. Print-out of test to be included in test report. Visually check batteries for leakage or damage. Disconnect battery for supervision signal. Open dedicated electrical breaker for supervision signal. Contactor shall perform monthly alarm checks in coordination with Police personnel. All inspections are to be coordinated with Police Chief or designee. A quarterly Preventive Maintenance inspection which provides a narrative report to verify equipment/system reliabilities required. The narrative shall contain specific recommendations for corrective actions involving operator use, replacements or other items to insure continued system reliability The Contractor shall coordinate all work and testing of systems with the COR and POC at the site. Contractor shall provide security information to Post representative for access and escort requirements. Information shall be provided at least 14 days prior to work Security Alarm Maintenance: Contractor shall provide periodic service and preventive maintenance on the security equipment located at the New York Harbor Healthcare System. Panic alarm testing shall be accomplished monthly. In order to provide the burglar, fire, and panic alarm service maintenance services required by the Government, the Contractor shall be licensed by the State of New Jersey per Public Law 1997, c.305 45:5A-29(a) Subchapter 1 General Provisions, 13:31A-1.1 Purpose and Scope. The Contractor shall be certified for the applicable security equipment types, brands etc. General specifications include maintenance due to fire or other casualty, faulty or negligent operation, or willful vandalism. In addition, consumable supplies such as paper, ribbons, tapes, diskettes and/or batteries are not covered by this contract. The Contractor shall perform monthly alarm checks in concert with Police personnel. All inspections shall be coordinated with Police Chief or designee. The Contractor shall perform a quarterly Preventive Maintenance inspection that will provide a narrative report to verify equipment/system reliabilities required by the contractor. The narrative shall contain specific recommendations for corrective actions involving operator use, replacements or other items to insure continued system reliability. Hours of service and response time: maintenance and preventive maintenance service shall be provided Monday through Friday, 8:00 a.m. to 5:00 p.m. excluding national holidays. Quarterly preventive maintenance shall be performed during the months of October, January, April, and July. The Contractor has the option of leaving the service report with Police Operations, building 1, or Engineering Service, building 4, after servicing the equipment. The Contractor shall send signed trip ticket with invoices to verify work performed. The contractor shall be responsible for preventive maintenance (PM), semi-annual inspections and corrective maintenance (CM), repair, programming updates, testing and certification of the complete Panic Fire Alarm System within the CBOC s and up to and including the point where the signal leaves the building from the ERS box, and the Statewide Transmitter. The service maintenance also provides a monthly check of the panic systems in each location. The following items are checked during that inspection: Standby Battery Life Functionality of Panic Buttons Transmissions of Each Button to USA s Central Station Visual Check of Wear and Tear on the Panic Buttons Battery Check for Each Panic Button EQUIPMENT LIST: 385 Prospect Avenue, Hackensack, NJ Security System One (1) Honeywell Vista 20 P (replacement for the Vista 40) One (1) Honeywell 6160 Keypad Console One (1) Interior Siren One RJ 31X phone jack for connection to the phone line T-100 magnetic contacts: (1) front entry door, (1) conference room door, (1) lab entry door, (1) side entry door, and (1) rear garage door. Wired motion detectors as follows: (1) front reception area, (1) main hallway, and (1) drug room. One (1) wired glass break detector in the drug room. This system is monitored by central station.  385 Prospect Avenue, Hackensack, NJ First Floor Panic System One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad Console One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#5869), and corresponding Potter amber strobes (AS-SL401A) as follows: Exam Rooms 101, 102, 103, 104, 105 and 106. Conference Room 108, Bathroom 109, Exam Room 107, Treatment Room 111, Office Room 114, Social Work Room 123, Exam Rooms 210, 202, 203, 205, and 210. Pysch. Office 211, Exam Room 204 and 206, Lab Desk #1, #2, and #3. Woman s Health Bathroom, B-side Patient Bathroom, Lab Bathroom #1 and #2. Wired Panic Buttons as follows: West Reception Desk, East Reception Desk, and East Reception Desk near Admin Office, (Jim s former office). Wired panic buttons are connected directly to a central station. 385 Prospect Avenue, Hackensack, NJ, Third Floor Panic System One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#5869), and corresponding Potter amber strobes (AS-SL401A) as follows: Dr. Falcon s office, Dr. Ricca Haim s office, Dr. Sous s office, Dr.Chin s office, Optometry Exam Room Panic, Dr. Tonlin s office, and the 3rd Floor Group Therapy Room. One (1) Wired Panic Button at the 3rd Floor Reception Desk One (1) RJ-31X Jack  115 Christopher Columbus Drive, 2nd Floor, Jersey City, NJ One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad Console One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#5869), and corresponding Potter amber strobe lights (AS-SL401A) as follows: Exam Rooms #1, #2, #3, #4, #5, and #6. Interview Rooms #1 and #2. Treatment Room, and Offices #1 and #2. Two (2) Wired Panic Buttons to central station: Right Reception Room and Left Reception Room. One (1) RJ 31X Jack  11 Getty Avenue, Building #275, Paterson, NJ One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad Console One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#586), and corresponding Potter amber strobe lights (AS-SL401A) as follows: Rooms #127, #128, #129, #130, #140, #141, #142, and #143. Two (2) Wired Panic Buttons to Central Station: (1) right reception and (1) left reception. One (1) RJ-31X Jack OTHER RELATED SERVICES (NOT INCLUDED IN STATEMENT OF WORK): Any services not expressly stated in this statement of work are not authorized. Services such as inspection, OEM required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer shall be considered inclusive. SAFETY CODE/CERTIFICATION/ LICENSING REQUIREMENTS: The Contractor shall be licensed to perform all work including subcontractors. The contractor shall be certified for all security equipment types, brands etc. General specifications include maintenance due to fire or other casualty, faulty or negligent operation, or willful vandalism. All work shall be performed in accordance with: NFPA 72: National Fire Alarm and Signaling Code. NFPA 70E: Standard for Electrical Safety in the Workplace. NFPA 70: National Electrical Code Articles 517, 645 & 800. NFPA 77: Recommended Practice on Static Electricity. NFPA 99: Healthcare Facilities. NFPA 101: Life Safety Code. The Contracting Officer or his/her designee shall notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. INSPECTION: Upon completion of services, the COR/POC shall perform the inspection in the presence of the contractor personnel by checking all that fire light are operable, fire alarm sounds, strobes, horns, and bells operating properly, functionality of the panic buttons, signals have transmitted to central station, prior to the contractor personnel leaving the facility. This inspection shall ensure that the system is returned to full functioning condition. No invoices shall be processed for payment prior to the completion of POC inspection. ACCEPTANCE OF WORK: The Contractor shall provide certification that work was approved and accepted by the COR. The contractor shall also provide a written test report to the COR containing the following: System information (make, model, all device types). Pass/Fail for each feature and type of component tested. If a device fails, note device type, address, and location within Post. Any comments on system (or device) condition as pertains to service life and dependability. Full printout of test from system printer. RESPONDING AUTHORITIES: Police Department Hackensack, NJ Police Department Paterson, NJ Police Department Jersey City, NJ WORKING HOURS: All scheduled work shall be performed between 8:00 a.m. and 4:30 p.m. EST Monday through Friday, excluding Federal Holidays. Holidays observed by the Federal Government are: New Year s Day Martin Luther King s Birthday President s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day And any other day specifically declared by the President of the United States to be a national holiday. PERIOD OF PERFORMANCE: The base period of performance shall be April 1, 2022 to March 31, 2023 with provision for four (4) option years. PLACE OF PERFORMANCE: Hackensack Outpatient Clinic 385 Prospect Avenue Hackensack, NJ 07601 Jersey City Outpatient Clinic 115 Christopher Columbus Dr - Suite 201 Jersey City, NJ 07302 Paterson Outpatient Clinic 11 Getty Avenue - Building 275 Paterson, NJ 07503 VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following: Documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.