Inactive Total Small Business Set-Aside (FAR 19.5)

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal", "... This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal", "offer", contractor , and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information on Annual Load Testing, Preventive Maintenance, and Unscheduled Repair Services for 27 Generators located at the Hudson Valley VA Medical Center s Castle Point Campus at 41 Castle Point Road, Wappingers Falls, NY 12590, and Montrose Campus at 2094 Albany Post Road, Montrose, NY 10548l. The VA is seeking to provide for this requirement as of February 01, 2022. The NAICS code identified for this requirement is 811310: Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Levi Russin at Levi.Russin@va.gov by Monday, January 10, 2022 at 10:00am EST. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government s Procurement Strategy. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK Generator Load Bank Testing A. BACKGROUND: The Department of Veterans Affairs, Hudson Valley VAMC Montrose and Castle Point Campuses, are currently seeking annual generator load bank testing, full preventive maintenance, and emergency (unscheduled) repair services for 27 total generators at HVHCS. These units are used to ensure the facilities maintain functionality and service to Veterans in the event of a power outage. Backup electrical sources are required in order to preservice patient and staff safety. As a result, these generators require annual load bank testing, full preventive maintenance, and emergency unscheduled repair in order to stay in full and optimal functioning order. B. SCOPE OF WORK: The contractor shall provide all labor, materials, equipment, tools, supervision, incidentals, travel, and services necessary to accomplish the annual generator load bank testing, preventive maintenance, and emergency unscheduled repair services for the 27 generator units listed. Scheduled Maintenance Requirements shall include annual Load Bank Testing on all below listed campus generators. The Load Bank Testing shall be performed using resistive load banks calibrated with calibration methods in accordance with ASTM. The vendor shall supply the resistive load banks required to test the generator sets. All preventative maintenance, repair, and testing shall be in compliance with NFPA 110, 99, 101; the Joint Commission, AAAHC, and the Health Facilities policy and standard operating procedure for emergency power system testing. Each EPSS Generator set listed shall be tested for a total of 4.5 hours (270) minutes as follows: 25% of name plate rating for 30 minutes. Followed by 50% of name plate rating for 60 minutes. Followed by 75% of nameplate rating for 180 minutes. Buildings/EPSS Generator sets shall have the (2) and (4.5) hour tests run consecutively as follows: FDR Montrose Buildings 4, 5&6, 14&15, 19, 20&28, 52, 1, 2, 7&8, 3, 12&13, 27&29, 30&31, 36, portable unit (B-16), portable unit B-18) Castle Point Buildings 35, 20, 88, 59A, 15H, 13, portable unit (B-41), 57, 18, 44, 7, 9, 114, Portable New Portable MRI. Separate records shall and must be kept; one for the 2-hour test and one for the 4.5 hour test. After each engine is tested, the contractor shall draw an oil and coolant sample to be sent to a lab for analysis. C. EQUIPMENT LIST Equipment to be serviced includes the following units: GENERATOR INFORMATION SHEET CASTLE POINT CAMPUS Building Number Generator Type KW Generator Model Min. Load Required Calculated Load 7 Unknown Unknown Unknown Unknown Unknown 9 Onan 200 DGFC-5565256 208A 250A 18 Caterpillar 300 3406 312A 400A 20 Caterpillar 250 3306 260A 400A 35 Onan 800 DFHB-5636407 809 1065 59 Caterpillar 600 3412 625A 1250A MRI Portable Caterpillar 400 Zq400 15H Cummins 350 NTTA855G2 365A 400A 13 Onan 125 DGDB 104A 100A 41 Portable Unit Caterpillar 80 D80-6 New 150A 57 Onan 80 DGDA5565258 80A 80A 44 Onan 40 DFAB1216316 78A 60A 114 Cummins 80 QSB5.9 66A 88 Caterpillar 40 040-6 New GENERATOR INFORMATION SHEET MONTROSE CAMPUS Building Number Generator Type KW Generator Model Min. Load Required Calculated Load 3, IRM Onan 300 300DFCB 312.3A 350A 4 Onan 300 300DFCB 312.3A 350A 5, 6 Onan 450 450DFEC 468.3A 995A 30, 31 Caterpillar 150 3306 312.3A 380A 12, 13 Onan 300 300DFCB 457.8A 347A 14, 15 Kohler 440 45ROZD81 157A 90A 19, 20*, 28 Caterpillar 350 3405B 130A 90A 27, 29 Onan 125 125DGFA 156A 130A 36 Onan 80 80DGDA 50A 45A 52 Onan 300 300DFCB 104A 80A 16 Cummins 18 Caterpillar Unscheduled Repairs shall be performed at the direction of the VA Contracting Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work, labor hours, and parts cost prior to the commencement of work. D. OTHER REQUIRMENTS Contractor shall be a firm regularly engaged in the servicing and testing of the generators as described in this Statement of Work. Have expertise, experience, and regular business to include the full preventive maintenance, and annual testing of the generators. Possess all the manpower, equipment, tools, and ready sources as necessary to complete the conditions of the requirement. The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. All work must be scheduled through the COR. E. REPORTS: Five (5) bound written copies of results of the 2 hour test, the 4.5 hour test and the oil and coolant analysis shall be provided to the COR within 10 business days. At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced, the name of the representative, and the services performed and parts replaced and labor hours. The reports shall be delivered to Engineering Service at Hudson Valley Healthcare System Montrose Campus Building 16, Room 31. An electronic copy may be emailed to the Engineering Service Point of Contact. F. TERMS AND CONDITIONS: The contractor shall not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. G. PERIOD OF PERFORMANCE Contract period shall be 01/01/2022 to 09/30/2022. The contract will also contain the provision for (4) annual option years. H. WORKING HOURS: Normal business hours are 8:00 a.m. to 5:00 p.m. EST, Monday through Friday, excluding Federal Holidays. Federal Holidays which are observed by the Federal Government are annotated below: - New Year s Day - Martin Luther King Jr. Day - President s Day - Memorial Day - Juneteenth - Independence Day - Labor Day - Columbus Day - Veteran s Day - Thanksgiving Day - Christmas Day And any other day specifically declared by the President of the United States to be a national holiday. I. PLACE OF PERFORMANCE: Department of Veterans Affairs Hudson Valley Healthcare System Castle Point Campus 41 Castle Point Road Wappingers Falls, NY 12590 Department of Veterans Affairs Hudson Valley Healthcare System Montrose Campus 2094 Albany Post Road Montrose, NY 10548 J. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following: Documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.