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2 Sources Sought Only This solicitation is a REQUEST FOR INFORMATION only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a r... 2 Sources Sought Only This solicitation is a REQUEST FOR INFORMATION only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. This Sources Sought is issued by VISN 2 Contracting Office in Cheektowaga, NY for the purpose of collecting information about Medical Gas Outlet Testing. The NAICS code identified for this requirement is 811219 Other Electronic and Precision Equipment Repair and Maintenance with a Small Business size standard of $22 million. The requirement is detailed in the Statement of Work section of this document. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of Small Business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The intent is to award a Firm Fixed Price contract. Place of Performance: VAMC Syracuse 800 Irving Avenue, Syracuse, N Y 13210. Period of Performance: November 1, 2021 to October 31, 2022 with provision of four (4) option years. Annual Testing must be completed in the month of November. Purpose and Objectives: This Sources Sought is for the Syracuse VA Medical Center located at 800 Irving Avenue, Syracuse, NY 13210 has a requirement for annual testing of their Medical Gas System and maintenance. A site visit may be included in the official solicitation. Response: Responses to this Sources Sought Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. All work shall be performed by experienced and qualified personnel. Responses should include the following information: A summary of your related capabilities Medical Gas Outlet Testing / services listed. It should be brief and concise, yet clearly demonstrate your abilities to meet the stated requirements Limit responses to a total page limit of 5 pages in a Microsoft Word compatible format. Address your approach to how the service would be provided as requested above. Provide no more than five contract history matrices for any contract relevant to this effort. For all current or past contracts deemed relevant, provide administrative reference information. Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Response Date: Any offeror capable of providing this service shall notify the Contracting Officer by email no later than October 1, 2021 3:00 pm EST. All information is to be submitted via e-mail to: kimberly.wiatrowski@va.gov. B.3 Statement of Work (SOW) B.3.1 Scope This firm fixed-price requirement is for the comprehensive Medical Gas System testing and maintenance at the Syracuse VA Medical Center located at 800 Irving Avenue, Syracuse, NY 13210. Period of Performance is 11-1-2021 to 10-31-2022 with a provision of four (4) options years. The Inspection is to be performed and completed annually within the month of November. B.3.2 General Contractor Shall furnish all materials and labor to provide the testing/evaluation of the Medical Gas System at the Syracuse VA Medical Center. All inspections and testing shall be conducted per the Original Equipment Manufacturers (OEM) guidelines and in accordance with the standards set forth in NFPA 99, 2012 Edition, NFPA 55, 2010 Edition, and as recommended in the ASSE 6000 Professional Qualifications Standard for Medical Gas Systems. Contractor shall be authorized/trained to manipulate, troubleshoot, and repair OEM brands including Chemetron, Tri-Tech, Amico, Beacon Madaes, Ohio Medical, and Stryker for all listed equipment (section B.3.4), and have the ability to purchase OEM parts from said manufacturers. Contractor shall, upon completion of all testing, prepare a detailed and specific report of results from all tests on all systems. Reports shall consist of date, time, location, system identification, test performed, technician name, test result, and corrective action (if necessary). Test reports shall be expected and delivered no later than 14 days after completion of testing. The following system(s) shall be inspected/tested: Medical-surgical vacuum systems: Inspect for proper installation, configuration, labeling, signage, function and operation. Inspect all medical-surgical vacuum locations for proper design, construction, and ventilation Inspect vacuum exhaust for medical-surgical vacuum pumps to ensure proper installation and location Inspect all vacuum indicators for proper labeling and function Test local alarm signals for proper operation and activation Test master alarm signals, pressure switches, and associated system monitoring components for proper operation and activation Test all service and alarm indicator lamps and audible signals for proper operation and activation Inspect and assess all medical-surgical vacuum systems for compliance with current applicable codes and standards Provide recommendations for medical-surgical vacuum system improvements on a separate Medical Gas System Recommendations Report All warning systems: Inspect all master alarm panels for proper installation, location, configuration, labeling, function, and operation Test all alarm points being monitored for proper operation and function Inspect and assess master alarm panels for compliance with current applicable codes and standards Inspect all area alarm panels for proper installation, location, configuration, labeling, function, and operation Test all high-pressure and low-pressure area alarms for proper operation and function Inspect and assess area alarm panels for compliance with current applicable codes and standards Medical Gas Manifold Systems: Inspect all medical gas manifold systems for proper installation, configuration, labeling, signage, function, and operation Inspect all medical gas manifold system locations for proper design, construction, and ventilation requirements Inspect vent discharge for medical gas manifold systems to ensure proper installation and location Inspect all pressure indicators for proper labeling and function Test local alarm signals for proper operation and activation Test master alarm signals, pressure switches, and associated system monitoring components for proper operation and activation Test all service and alarm indicator lamps and audible signals for proper operation and activation Inspect and assess medical gas manifold systems for compliance with current applicable codes and standards Valves and Valve Boxes: Inspect all source valves for proper location, configuration, labeling, and function Test all source valves for leakage Inspect and assess all source valves for compliance with current applicable codes and standards Inspect all main line valves for proper location, configuration, labeling, and function Test all main line valves for leakage Inspect and assess all main line valves for compliance with current applicable codes and standards Inspect all zone valves and zone valve boxes for proper location, configuration, pressure and vacuum indicators, labeling, and function Test all zone valves for leakage Inspect and assess all zone valves and zone valve boxes for compliance with current applicable codes and standards Station Outlets and Inlets (Including Drop Hoses): Inspect all station outlets and inlets for proper location, labeling, function, and operation Test all station outlets and inlets for leakage Testing of at least 90 percent of station outlets and inlets shall be achieved in order to fulfill the requirements of this program Inspect and assess all station outlets and inlets for compliance with current applicable codes and standards Provide recommendations for station outlet and inlet improvements on a separate Medical Gas Systems Recommendations Report Medical Gas Pipeline Testing: The medical gas pipeline shall be tested for particulates The medical gas pipeline shall be tested for purity Assess pipeline particulate and purity test results for compliance with current applicable codes and standards Booms, Flexible Ceiling Columns and Orbiter Medical Gas Hose: Verify hose connections/DISS, ensure no leaks are present and check hose condition 5.1.14.2.3.1 Manufactured Assemblies Employing Flexible Connection(s) Between the User Terminal and the Piping System Non-stationary booms and articulating assemblies, other than head walls utilizing flexible connectors, shall be tested for leaks, per manufacturer s recommendations, every 18 months or at a duration as determined by a risk assessment The system pressure to non-stationary booms and articulating arms shall be maintained at operating pressure until each joint has been examined for leakage by effective means of leak detection that is safe for use with oxygen Safe working condition of the flexible assemblies shall be confirmed D.I.S.S. connectors internal to the boom and assemblies shall be checked for leakage Leaks, if any, shall be repaired (if permitted), or the components replaced (if required), and the equipment retested prior to placing the equipment back into service Additional testing of non-stationary booms or articulating arms shall be performed at intervals defined by documented performance data Anesthetic Gases Environmental evaluation per OSHA, Department of Health and Human Services (DHHS), National Fire Protection Association (NFPA), The Joint Commission (TJC), and National Institute for Occupational Safety and Health (NIOSH) specs and recommendations High- and low-pressure leaks, ambient levels, vacuum inlets and ventilation (positive negative pressure and N2O recirculation) Each anesthetizing area shall be tested using a patient simulation on a breathing circuit A 50 percent O2/N2O fresh gas delivery along with 1 or more anesthetizing agents shall be activated during the simulation All nitrous oxide supply connections, anesthetic vaporizers, flow meters and the anesthesia machine components shall be tested for leaks A TWA of the anesthetic fugitive gases shall be recorded for the breathing zone. All leaks shall be documented, and plant operators shall be notified immediately for any areas which exceed the NIOSH/OSHA maximum allowable concentrations for waste gases. B.3.3 Schedule All work shall be performed during normal business hours Monday through Friday, from 7:00am to 4:00pm, excluding federal holidays. Unless emergency work is required, no work shall be planned on federal holidays. All work shall not interfere with patient and/or staff operations. The Syracuse VA Medical Center must maintain its operation 24 hours per day, 7 days per week. Therefore, any work must be scheduled and coordinated with the facility point of contact. Federal holidays are listed below: New Year s Day Memorial Day Columbus Day Christmas Day Martin Luther King Day Independence Day Veteran s Day President s Day Labor Day Thanksgiving Day Juneteenth To also include any day the President declares a holiday. B.3.4 Equipment List DESCRIPTION QUANTITY Medical Gas Inlets/Outlets 1,537 Hose/Booms 34 Waste Anesthetic Gas Systems 8 B.3.5 Safety a) No tools or equipment shall be left unattended. All work areas must be clean at the close of the day and shall be left in the same condition as before work started. Contractor shall obtain all necessary licenses and/or permits associated with this procurement. Contractor shall take all precautions necessary to protect persons and property from injury or damage. B3.6 Contractor shall follow all Centers for Disease Control (CDC) COVID-19 Prevention recommendations at all times while at the Syracuse facility. This shall include but not be limited to handwashing, social distancing and wearing a CDC approved face covering at all times.