Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Replace AHU 31,32,33,37 Project # 528A7-21-757 The Syracuse VA Medical Center (VAMC) intends to award a Firm Fixed Price Architect/Engineer contract for complete design services (preliminary concepts ... Replace AHU 31,32,33,37 Project # 528A7-21-757 The Syracuse VA Medical Center (VAMC) intends to award a Firm Fixed Price Architect/Engineer contract for complete design services (preliminary concepts and layouts, program development, investigative services, preparation of contract drawings and specifications, cost estimating services, and construction period services) for the design of Replacement of AHU s 31,32,33,37, VA project number 528A7-21-757. This is a 100% total service disabled veteran owned small business set aside. The existing units are located in three remote areas of the Medical Facility. All specific Project Deliverables derived from this Design Service shall delivered in a single phase with common specifications and general details existing for all. Deliverables AHU-31 2000 CFM Basement North Locker Rm. Temporary Unit Required AHU 32 3200 CFM Basement South Eng.-Shops Temporary Unit Required AHU 33 6650 CFM Basement North Warehouse Temporary Unit Required AHU 37 3900 CFM Ground Floor South Temporary Unit Required OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: The following evaluation factors will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by the Syracuse VAMC for A/E evaluation and selection. The evaluation factors are shown below in descending order of importance (highest importance at the top). Firms submitting SF 330 data for consideration must address each of the following factors in the submitted SF 330: 1. Professional qualifications necessary for satisfactory performance of required services. 2. Specialized experience and technical competence in the type of work required. 3. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 4. Proposed management plan and personnel proposed for assignment to the project and their record of working together as a team. 5. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. 6. Project control and the capacity to accomplish the work in the required time. 7. Experience and accuracy in estimating construction costs. 8. Miscellaneous experience with and availability of CAD, Revit and other computer applications as well as the inclusion of specialized design elements including interior design, value engineering and life cycle analyses, energy conservation and new energy resources, pollution, waste reduction and the use of recovered materials, environmental and historic preservation and CPM and fast track construction, etc. 9. Awards and Recommendations for Design Excellence 10. Record of significant claims against the firm because of improper of incomplete architectural and engineering services Criterion I - Professional Qualifications Firms will be evaluated on professional qualifications, competence, and experience of the key personnel and technical team in providing services to accomplish the tasks required under this contract. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Submission Requirements: The team proposed for this project shall submit and include: Certificate of authorization to work in New York State . Proof of Prime firm s Certificate of Authorization to provide Engineering services in New York State. Provide a copy of certificate with certificate number clearly shown to certify that the requirements of NYS Education Law section 7210 have been met (see Certificate of Authorization instructions/requirements: http://www.op.nysed.gov/corp/pcorpcoa.htm). Current SDVOSB certification Proof of current professional certifications and licenses for all personnel; provide proof of licensure and license numbers for each. Licensed engineer directly employed by Prime firm is required to stamp all drawings. Prime firm must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement: I [signatory authority]______________________, [company] __________________ certify that the team proposed to perform under this requirements demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10. Provide current resumes of ONLY the following people: 1) SDVOSB principal owner 2) Project manager 3) Mechanical Engineer - include lead and whomever will be responsible for majority of design if different 4) Architect - include lead and whomever will be responsible for majority of design if different 5) Lead Structural Engineer 6) Electrical Engineer - include lead and whomever will be responsible for majority of design if different 7) Fire Protection Engineer 8) Any other technical consultant, if applicable If more than the maximum number of resumes is submitted for each key discipline, the Government will only evaluate resumes up to the maximum number authorized in the order submitted per discipline. Resumes of disciplines that are not required, if submitted, will not be considered in the evaluation. 3. Clearly indicate participation of all key personnel in example projects in the SF 330, Part I, Section G Criterion 2 - Specialized Experience Firms will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to experience with healthcare related designs, government designs and construction, construction period services (submittal reviews, inspection services, design related issues, as-built preparation) and specialized HVAC and electrical design for healthcare facilities. Submission requirements: For team members with related VA Medical Center experience, describe each member s familiarity with the following codes, VA design guides/manuals (and any other applicable design guides) and indicate the most current version utilized: ASHRAE Design Guides ASHRAE Standard 170 NEC SMACNA Design Guides Plumbing Design Manual HVAC Design Manual NFPA 101 2. Include a short narrative of what each of the roles will be in this contract for all key personnel requiring resumes per Criterion I. Include their general experiences with renovations in existing multi-story healthcare facilities in urban locations. 3. Provide a maximum of 5 projects completed within the past 3 years that best illustrate specialized experience of the proposed team in the areas required for this project. Provide the team s technical competence in the type of work required with specific emphasis on experience related to work at hospitals and VA Medical Centers. Only completely constructed designs will be considered; do not include designed, but not yet constructed, projects. Clearly indicate the work specifically performed by the team member and the roles and responsibilities of each on the project. Include a contract number or project identification number for each project in addition to an e-mail address and phone number for the point of contact. Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience required for this project and as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. All projects provided in the SF 330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. 4. List who or whom will be doing field investigation on this project and their past experience and knowledge of the Syracuse VA Medical Center. Criterion 3 - Previous Experience/Past Performance Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Submission requirements: Provide a maximum of 5 projects that document prime contractor (SDVOSB) experience on projects awarded within the last 3 years for work in existing medical facilities. Projects are to be similar in size, scope and complexity to this project. Do not include projects designed, but not yet constructed; project experience must include design and construction phase in order to be counted. The following information must be provided for each project listed in the SF 330: 1. Include the name, address, telephone number, and fax number of a customer point of contact (POC) who would have the most detailed information about the A/E's performance. 2. Include project location, award date, original completion date, actual completion date, original contract award amount and the final contract amount. Include names, addresses and phone numbers of all subcontractors used. 3. Submit a completed CPARS/ACASS evaluation for each project under this criterion. IF THERE IS NO COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the firm or its team members to submit to the customer for each project the offeror includes under this criterion. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the customer point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and customer information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with customers/references to ensure timely submittal of questionnaires. If requested by the customer, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 2 Attn: Sandra Fisher via email at sandra.fisher3@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. 4. Provide a narrative indicating lessons learned from these projects in both design and construction phases by principals who will be involved with this design that will be helpful or applicable to this design, clearly indicating how these projects are similar in scope, design and complexity to this project. 5. Include information about cost control, quality of work and compliance with performance schedule. Criterion 4 - Proposed Management Plan Firms will be evaluated on the firm s ability to plan for and to manage work under the contract and the firm s capacity to accomplish the work in the required time. General statements of availability/capacity will be considered less favorably than detailed responses. Submission Requirements: 1. If the prime firm is partnering with one or more subcontractors, provide documentation showing these firms and key personnel have worked together as a team on previous projects and their roles. Discuss the history of working relationships with team members. 2. Provide an organization chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Describe why the team is constructed as it is and describe the benefits of such an organization to the Syracuse VAMC. 3. Provide a narrative of how your firm will approach a project of this magnitude. Clearly indicate the approach from the initial contract award to 100% design. 4. Describe the firm s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the firm s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines and the firm s capacity to accomplish multiple projects simultaneously. 5. Describe how prime SDVOSB firm will accomplish 50% of the required work. Include a detailed breakdown of work the prime firm will be accomplishing and the total percentage in relation to the total project. IF THIS IS NOT INCLUDED IN YOUR PACKAGE, IT CAN BE FOUND NON-RESPONSIVE. 6. Describe the role of the proposed team in construction period services. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. Criterion 5 - Location Evaluation of firms will include consideration of their location within a 300 mile radius to the Syracuse VAMC and demonstrated knowledge of the general geographic area of the anticipated project at the Syracuse VAMC in Syracuse, NY; provided, that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms will be evaluated on the locations of their office, branch offices or consultants that will be performing the work under this contract. Submission Requirements: 1. Indicate location of the office(s) that will be performing the work, including clearly identifying the main office, branch offices, and offices of key personnel who will have major contract or project management responsibilities for this project, including those performing as subcontractors and consultants to the prime firm. 2. Address the ability of the firm to ensure timely response to requests for on-site support. If the work is to be performed from other than the local area, briefly describe the ability of the Prime firm to forward deploy personnel and how the team would respond to project requirements throughout the life of the contract. Include details for construction period site visits from the following team members to include, but not limited to, civil engineering, structural engineering, architect, fire protection engineering, electrical engineering and mechanical engineering; specifically, and not limited to, submissions on those that will provide location of primary people responsible for onsite field investigations, civil and structural engineers, architects and for anyone else involved with construction period site visit services. Firms are required to submit this onsite response time and how the firm will respond. IF THIS IS NOT RECEIVED, THIS PACKAGE CAN BE FOUND NON-RESPONSIVE. 3. Provide a narrative describing the team s knowledge of the primary geographic areas, primarily Syracuse, NY which will be covered by this contract. Criterion 6 - Project Control Firms will be evaluated on the firm s ability to meet the design schedule. Submission requirements: 1. Provide a proposed plan and preliminary schedule to accomplish the work in the required time of 200 calendar days after NTP is issued. Assume the NTP is issued Aug 2022. 2. Describe the techniques used by the A/E to control the schedule and identify personnel responsible for these functions. Criterion 7 - Estimating Effectiveness Firms will be evaluated on the firm s experience and ability to accurately estimate construction costs. General statements of estimating abilities and estimating effectiveness will be considered less favorably than detailed responses. Submission requirements: 1. Provide the 10 most recently designed and constructed projects estimated and include final construction estimate, construction bid award amount, and % amount of change based on initial bid award. Include only hospital projects in Upstate New York; VA medical center projects will be graded higher. 2. Describe the techniques used by the A/E to control costs and identify personnel responsible for these functions. 3. Clearly indicate who is responsible for quality control/quality assurance of drawings and how that process works with subcontractors. Describe how these components affect construction costs and the ability to estimate construction costs accurately. Criterion 8 - Miscellaneous Experience/Capabilities Firms will be evaluated on the firm s experience and ability to incorporate computer applications, energy initiatives as well as engineering and construction techniques in designs. Submission requirements: 1. Miscellaneous experience with and availability of CAD, Revit, BIM and other computer applications. 2. Describe specialized design elements including interior design, value engineering and life cycle analyses, energy conservation and new energy resources, pollution, waste reduction and the use of recovered materials, environmental and historic preservation and CPM and fast track construction, etc. Criterion 9 Awards and Honors Firms will be evaluated on past awards or Honors they have received. Submission requirements: 1. Identify the type and description of any Awards and Honors the Firm has received. Criterion 10 - Insurance and Litigation Firms will be evaluated on past litigation involvement and significant claims over the past 5 years with the resulting outcomes. Submission requirements: 1. Identify the type and amounts of liability insurance carried and who the provider is. 2. Provide records and any other documentation of substantiated claims highlighting the improper or incomplete engineering services against the firm within the last 5 years with the resulting outcome. The SF 330 shall contain a statement affirming that there are no records of significant claims or other litigation as a result of improper or incomplete architectural and engineering services. SELECTION INTERVIEWS Interviews shall be scheduled with firms slated as the most highly qualified. Firms selected for interviews may be asked to explain or expand on information contained in their SF-330 submittal through a formal interview or a discussion questionnaire as determined by the Contracting Officer. It is anticipated interviews for selection will be conducted in Nov/Dec 2021. There is a possibility that interviews may be performed virtually via Microsoft Teams . The area of consideration is restricted to firms with offices and key personnel to be assigned to the designs located within a 300-mile radius of the Syracuse VA Medical Center as measured on google maps using the measure distance feature to the Syracuse VAMC, 800 Irving Ave, Syracuse NY 13210. Demonstrated knowledge of the general geographic area of the anticipated project at the Syracuse VAMC in Syracuse, NY; provided, that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms will be evaluated on the locations of their office, branch offices or consultants that will be performing the work under this contract. Any Standard Form 330 that does not comply with these requirements will be discarded without review. All Standard Form 330s must comply with several restrictions. The restrictions for the Standard Form 330s are as follows: All Standard Form 330s are to be typed in Times New Roman Font no smaller than point 12 font size with margins of no less than one (1) inch on all sides. In page limits, one (1) page refers to one side of a typed page. Section D Organizational Chart of Proposed Team 1. Limit of one page for this section 2. List all Subcontractors on the organizational chart. Section E Resumes of Key Personnel Proposed for this Contract 1. Limit of one page per resume 2. Limit of 10 resumes total Section F Example Projects Which Best Illustrate Proposed Team s Qualifications for this Contract (Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects). 1. Limit of one page per project 2. Limit of 5 projects total Section H Additional Information 1. Include Proposed Management Plan and Approach 2. Include discussion of the following evaluation factors: a. Location b. Capacity c. Estimating Effectiveness d. Project Control e. Awards and Recommendations f. Insurance and Litigation 3. Overall limit of five (5) pages for this section Standard Form 330s with appropriate data for this project must be submitted ELECTRONICALLY to the Contracting Officer no later than 8 November 1630 pm EST . Additionally, 4 hardcopies of the Standard Form 330s along with a CD containing an electronic copy of the Standard Form 330 in *.pdf form must be submitted to the Contracting Officer and received by no later than 8 November 2021 by 1630 p.m. EST. NON-COMPLIANCE WITH THIS REQUIREMENT RISKS YOUR PACKAGES AS BEING NON-RESPONSIVE BEING NON-RESPONSIVE This is not a request for proposal. NAICS 541330 applies. Service Disabled Veteran Owned Small business size for this NAICS is $15.5 million. Construction cost estimate is between $1,000,000 and $5,000,000.00