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COMBINED SYNOPSIS/SOLICITATION HOOD FIRE SUPPRESSION SYSTEM SEMI-ANNUAL INSPECTION AT THE BATH VAMC (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the f... COMBINED SYNOPSIS/SOLICITATION HOOD FIRE SUPPRESSION SYSTEM SEMI-ANNUAL INSPECTION AT THE BATH VAMC (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24221Q1487. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06. (iv) This solicitation is being issued as a competitive open-market un-restricted procurement. The North American Industry Classification System (NAICS) code is 238990, All Other Specialty Trade Contractors, with a small business size standard of $16.5 Million. (v) The Contractor shall provide pricing to provide hood fire suppression system semi-annual inspections at the Bath VAMC for a Base Period of 10/15/2021 to 09/30/2022 with a provision of four (4) option years. See table below for instrumentation and timeframe of option periods: TOTAL PRICING FOR HOOD FIRE SUPRRESSION SYSTEM SEMI-ANNUAL INSPECTION SERVICES ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 JB __________________ __________________ Base Year: Semi-Annual inspection services on the hood fire suppression system at the Bath VA Medical Center, 76 Veteran's Avenue, Bath, NY 14810. Contract Period: Base POP Begin: 10-15-2021 POP End: 09-30-2022 0002 2.00 JB __________________ __________________ Option Year One (1): Semi-Annual inspection services on the hood fire suppression system at the Bath VA Medical Center, 76 Veteran's Avenue, Bath, NY 14810. Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023 0003 2.00 JB __________________ __________________ Option Year Two (2): Semi-Annual inspection services on the hood fire suppression system at the Bath VA Medical Center, 76 Veteran's Avenue, Bath, NY 14810. Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024 0004 2.00 JB __________________ __________________ Option Year Three (3): Semi-Annual inspection services on the hood fire suppression system at the Bath VA Medical Center, 76 Veteran's Avenue, Bath, NY 14810. Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025 0005 2.00 JB __________________ __________________ Option Year Four (4): Semi-Annual inspection services on the hood fire suppression system at the Bath VA Medical Center, 76 Veteran's Avenue, Bath, NY 14810. Contract Period: Option 4 POP Begin: 10-01-2025 POP End: 09-30-2026 GRAND TOTAL __________________ (vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW. (vii) Awardee shall coordinate with the Contracting Officer Representative (COR), 607-664-4778 prior to performance. Bath VA Medical Center 76 Veteran s Avenue Bath, NY 14810 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1: 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (DEC 2019) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) (ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral. PRICE Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. TECHNICAL Provide a maximum 3-page capability statement that indicates the vendor has the trained personnel, equipment and three (3) years past performance record of working experience in hood fire suppression services for healthcare, industrial, educational and/or commercial facilities. Provide Original Equipment Manufacturer (OEM) certifications of employees/vendor certified on equipment identified in the attached Scope of Work (SOW). Provide NFPA 17A Certification of employees/vendor certified to work on equipment identified in the attached SOW. PAST PERFORMANCE The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for hood fire suppression inspection services in healthcare, industrial, educational, and/or commercial facilities. Include the following information for each contract: a) Name and address of contracting activity b) Name and telephone number of contract person c) Dates of contract performance The Government reserves the right to make award without discussions. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 852.242-71 Administrative Contracting Officer (OCT 2020) CL-120 Supplemental Insurance Requirements 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items 852.203-70 Commercial Advertising 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.270-1 Representative of Contracting Officer (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.219-28 Post Award Small Business Program Re-representation (MAR 2020) 52.222-3 Convict Labor (JUNE 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-1 Buy American-Supplies (JAN 2021) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (xiii) The Service Contract Act of 1965 does apply to this procurement. See attached Wage Determination. (xiv) N/A (xv) This is an open-market un-restricted combined synopsis/solicitation for hood fire suppression inspection services at the Bath VA Medical Center as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Friday, October 1st, 2021. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov. List of Attachments: 1. Scope of Work (SOW) 2. Wage Determination Number 2015-4181