Inactive Total Small Business Set-Aside (FAR 19.5)

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal", "... This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal", "offer", contractor , and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in New York, NY for the purpose of collecting information on Full Preventive Maintenance, Repair, and CETA Certification services chemical fume hoods, biological safety cabinets, and glove boxes for the New Jersey Healthcare System East Orange Campus, 385 Tremont Avenue, East Orange, NJ 07018 . The VA is seeking to provide for this requirement as of September 01, 2021. The NAICS code identified for this requirement is 621511 Medical Laboratories. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information Levi Russin at Levi.Russin@va.gov by Wednesday, August 11, 2021 at 12:00 PM EST. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government s Procurement Strategy. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK Full PM, Repair, and CETA Certification for Chemical Fume Hoods, Biological Safety Cabinets, and Glove Boxes BACKGROUND The Department of Veterans Affairs, New Jersey Health Care System East Orange Campus is currently seeking full preventive maintenance, repair, and Controlled Environment Testing Association (CETA) certification on chemical fume hoods, biological safety cabinets, and glove boxes located in buildings 1 and 7 of the facility. SCOPE OF WORK The contractor shall furnish all labor, supervision, materials, equipment, and personnel necessary to perform full preventive maintenance, repair, and CETA certification on the chemical fume hoods, biological safety cabinets, and glove boxes throughout NJHCS East Orange Campus. The contractor shall be responsible for fume good filter replacement, proper operation and repairs of sash, motor, belts, fan units, and electrical connections. The contractor shall ensure that all self-monitoring devices are properly calibrated. The primary test to be performed are inflow velocity profiling as per American National Standards Institute (ANSI)/ American Industrial Hygiene Association (AIHA) Z9.5-2003 American National Standards for Laboratory Ventilation 6.3.3 Face Velocity Tests. The average face velocity shall be determined by the method described in the ANSI/ American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) 110-1995 Method of Testing Performance of Laboratory Fume Hoods. Face velocity measurements shall be made by dividing the hood opening into equal area grids with sides measuring no larger than 12 inches (30.5 cm). The tip of the probe shall be positioned in the plane of the sash opening and fixed (not handheld) at the approximate center of each grid. Grid measurements around the perimeter of the hood opening shall be made approximately 6 inches (15.2 cm) from the top, bottom, and sides of the opening enclosure. The average face velocity shall be the average of a minimum of 10 measurements made over a minimum of 10 seconds. The plane of the sash shall be located at the midpoint of the sash frame depth. ANSI/ASHRAE 110-1995 ASHRAE Guideline: Method of Testing Performance of Laboratory Fume Hoods. 6.2 Face Velocity Measurement A 1.0 ft2 imaginary grid pattern shall be formed by equally diving the design hoods opening into vertical and horizontal openings. Velocity readings shall be taken with a calibrated anemometer. For Variable Air Volume (VAV) hoods, measurements shall be made at 25%, 50%, and 100% sash openings. A hood is considered certified when the average face velocity at twelve inches working sash height is between 80 120 feet per minute. Routine performance tests shall be conducted at least semi-annually or when a significant change has been made to the operational characteristics of the hood system. A hood that is found to be operating with an average velocity more than 10% below the designated average face velocity shall be labeled as OUT OF SERVICE or RESTRICTED USE and corrective actions shall be taken by VA staff to increase flow. Each hood shall be posted with a notice giving the date if the routine performance test, the measured average face velocity, and initialed by the testing technician. When a unit is removed from service, it shall be posted with a RESTRICTED USE or OUT OF SERVICE notice, as applicable. The RESTRICTED USE notice shall state the requisite precautions concerning the type of materials permitted or prohibited for use of the hood unit. EQUIPMENT LIST Equipment to be serviced, including building, level, room number, unit description, and certification due date are listed below. Subsequent due dates will be every six months thereafter. BUILDING 1 A-LEVEL ROOM UNIT CERTIFICATION DUE DATE A-140 Fume Hood # L-7 11/15/2021 A-140 Fume Hood # L-9 11/15/2021 A-140 Fume Hood # L-79 11/15/2021 A-140 Fume Hood # L-80 11/15/2021 A-140 Fume Hood # L-82 2/16/2022 A-140 Fume Hood # L-83 9/15/2021 A-141 Fume Hood # L-141A 2/16/2022 A-143 BSC # L-73 11/15/2021 1ST FLOOR ROOM UNIT CERTIFICATION DUE DATE 1-176 Fume Hood # L-61 11/15/2021 1-184 BSC # L-45 11/15/2021 1-190 Fume Hood # L-55 11/15/2021 3RD FLOOR ROOM UNIT CERTIFICATION DUE DATE 3-327 Fume Hood # L-21 11/15/2021 3-327 Fume hood # L-22 11/15/2021 3-327 Fume hood # L-42 11/15/2021 5TH FLOOR ROOM UNIT CERTIFICATION DUE DATE 5-247 Fume Hood # L-75 11/15/2021 5-247 Fume Hood # L-76 11/15/2021 6TH FLOOR ROOM UNIT CERTIFICATION DUE DATE 6-191 BSC # L-81 11/15/2021 8TH FLOOR ROOM UNIT CERTIFICATION DUE DATE 8-206D LFH # P-10 11/15/2021 8-206D Non-HD Glovebox P-12 11/15/2021 8-206B BSC # P-4 11/15/2021 8-207A HD Glovebox 11/15/2021 9TH FLOOR ROOM UNIT CERTIFICATION DUE DATE 9-143 Fume Hood # L-27 11/15/2021 9-157 Fume Hood # L-28 11/15/2021 9-157 BSC # L-2 2/16/2022 9-158 BSC # L-60 2/16/2022 9-183 BSC # L-4 2/16/2022 BUILDING 7 1ST FLOOR ROOM UNIT CERTIFICATION DUE DATE 1-105 Fume Hood, # L-74 11/15/2021 1-108 Fume Hood, # L-68 11/15/2021 1-108 Fume Hood, # L-69 2/16/2022 1-111 Fume Hood, # L-67 2/16/2022 1-112 Fume Hood, # L-66 11/15/2021 1-114 Fume Hood, # L-65 11/15/2021 1-115 Fume Hood, # L-64 11/15/2021 1-115A BSC, # L-61A 11/15/2021 1-116 Fume Hood, # L-70 11/15/2021 1-117 Fume Hood, # L-63 11/15/2021 1-122 Fume Hood, # L62 11/15/2021 Building 1, 8th floor Pharmacy IV Clean room certification Task: Rooms shall be certified every six months. A copy off all certification records shall be sent to the Inpatient Pharmacy Supervisor for review. Laminar Air Flow Hoods, Biological Safety Cabinets and Barrier Isolators will provide ISO Class 5 Air Quality. Chemotherapy Room will be in a Negative Pressure Environment The Buffer Zone will be ISO Class 7 Air Quality The Ante Room will be at least ISO Class 8 Air Quality The pressure from the IV Hoods to Buffer Zone to Anteroom to Outside Hallway will be Positive Pressure ISO Class 8 Air to the Hallway will not be less than 5Pa. USP 800 Particle Counts Equipment Code P04 USP 800 Particle Counts Equipment Code P10 USP 800 Particle Counts Equipment Code P13 Environment Viable Particle Test (12 plates) . Equipment Code P4, P10, P12, P14 Environment Viable Surface Test (12 Swabs) . Equipment Code P4, P10, P12, P14 CETA CAG-002-2006 Smoke Study Video . Equipment Code P4, P10, P12 REPORTS At the completion of each day s testing, the contractor shall give the COR a written report of the hoods that passed or failed. Service reports must be signed by both service provider and COR at completion of work. An electronic version of report shall be sent to the COR. FREQUENCY OF SERVICE Services shall be conducted on a semi-annual and annual basis at time of certification due date as noted in equipment list above. Invoices shall be billed following date of service performed. SCHEDULING PROCEDURES The contractor shall contact the COR at least two weeks prior to their arrival with a list of the units that are to be tested and certified to allow the COR to make arrangements with the affected services. Contractor shall report to the COR upon arrival at the facility and inform COR of the fume hoods that are to be tested and certified for the day. In the event of a fume hood failure due to poor exhaust, the contractor shall inform the COR who will then arrange for the repair of the exhaust system and the rescheduling of the fume hood testing and certification. RESPONSE TIME The contractor shall respond to emergency repairs within one business day in order to restore equipment back to first-class operating condition. Contractor shall make allowances for revisits for clean room and hood certification due to failure to certify. Contractor shall be contacted for certification once repairs have been made to the failed system. OTHER REQUIRMENTS Contractor shall be a firm regularly engaged in the servicing of chemical fume hoods, biological safety cabinets, and glove boxes as described in this Statement of Work. Have expertise, experience, and regular business to include the full preventive maintenance, repair, and CETA certification chemical fume hoods, biological safety cabinets, and glove boxes. Possess all the manpower, equipment, tools, and ready sources as necessary to complete the conditions of the requirement. The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. All work must be scheduled through the COR. NONCOMPLIANCE The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. SPECIFICATIONS: Upon completion of the preventive maintenance, repair, and certification of the units, the COR/POC will perform a visual inspection in the presence of the contractor personnel to ensure that all performance requirements have been completed in accordance with the Statement of Work. The inspection will be conducted prior to the contractor personnel leaving the facility. WORKING HOURS: Normal business hours are 8:00 a.m. to 5:00 p.m. EST, Monday through Friday, excluding Federal Holidays. Holidays observed by the Federal Government are: - New Year s Day - Martin Luther King s Birthday - President s Day - Memorial Day - Juneteenth - Independence Day - Labor Day - Columbus Day - Veteran s Day - Thanksgiving Day - Christmas Day And any other day specifically declared by the President of the United States to be a national holiday. L. PERIOD OF PERFORMANCE The base period of performance will be one (1) year from the date of award with provision of four (4) Option Years. M. PLACE OF PERFORMANCE Department of Veterans Affairs New Jersey Health Care System East Orange Campus 385 Tremont Avenue East Orange NJ 07018