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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24221Q1053 Posted Date: 06/22/2021 Original Response Date:... COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24221Q1053 Posted Date: 06/22/2021 Original Response Date: 06/29/2021 Current Response Date: 06/29/2021 Product or Service Code: 6515 Set Aside: Small Business set-aside NAICS Code: 339112 Contracting Office Address Department of Veterans Affairs James J. Peters VAMC (Bronx VAMC), 130 W Kingsbridge Rd, Bronx, NY 10468-3904. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; are being requested, and a written solicitation document will not be issued. This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a business size standard of 1000 Employees. This procurement is being issued as a Brand-Name Only . It is the Government s intent to issue a firm fixed price, single award as a result of this solicitation. The North American Industry Classification System (NAICS) code is 339112, surgical and medical instrument manufacturing, with a business size standard of 1000 employees. All interested companies shall provide quotation(s), for the following: VA Department of Veterans Affairs James J. Peters VAMC (Bronx VAMC), 130 W Kingsbridge Rd, Bronx, NY 10468-3904, is seeking to purchase a Brand-Name Only ManoScan Esophageal Manometry System and accessories. Supplies ManoScan Esophageal Manometry System and accessories 41477, The Contractor shall deliver and provide all necessary equipment, training and support for one (1) ManoScan Esophageal Manometry System. MANOSCAN HRM WORKSTATION WITH CAR (1 EA ) FGS-8039, MANOSCAN CART X1 (1 EA) 11489, PS MONITOR 22IN ELO MULTITOUCH X1 (1 EA) 111490, PS PRINTER DELL LASER X1 (1 EA) FGS-0651, WS PC GIFD 3020 WIN 10 W SW (1 EA) 3282, CALIBRATION SET UP MODULAR CARTX1 ( 1 EA) 3283, MODULAR CART ACCESSORY KIT X1 ( 1 EA) FGS-8043, ESOPHAGEAL HRM PRACTICAL GUIDE (2 EA) FGS-0571, MANOSCAN V3.0 SOFTWARE KITX1 (1 EA) FGS-0628, SOFTWARE MANOVIEW ESO V3.3 (1 EA) FGS-4374, MANOSCAN A120 ACQUISITION MOD (1 EA) 2680, PS MICKEY M-3PONG PC POWER CORD X1 ( 1 EA) 80240, MANOMETRY 3 YEAR SVC PLAN MOD 1 (1 EA) 4189, MANOSCAN Z A200 X1 (1 EA) 4284-GIV, ACCESSORY KIT HRMZ X1 ( 1 EA) 3890, MANOSCAN ESO Z CATH X1 (2 EA) 80245, MANOMETRY 3 YEAR SVC PLAN ADD'L MOD ( 1 EA ) 80372, HRM CATHETER EXTENDED WARRANTY 1 (2 EA) SERVICE AND OPERATIONAL MANUALS (2 EA) *** VENDOR COVER SHIPPING / FREIGHT FEE *** Services Items to be delivered. The delivery/task order period of performance is 90 days (ARO). Delivery shall be provided no later than 30 days after receipt of order/award of contract. Delivery terms Destination. The contractor shall deliver all line items to James J. Peters (Bronx) VAMC, 130 W Kingsbridge Rd, Bronx, NY 10468-3904. STATEMENT OF WORK Background: The ManoScan esophageal manometry system allows the clinician to map, display and evaluate esophageal motor function. The easy-to-perform procedure precisely quantifies the contractions of the esophagus and its sphincters, providing the clinician with reliable and consistent data for the accurate assessment of GI diseases. The associated benefits of the ManoScan are that clinicians have a more complete picture of esophageal pressure events, more data points and bigger data sets, in addition to displays that are computerized allowing the use of software tools to interrogate different parts of the esophageal pressure profile. At present, Northport VAMC Gastroenterology Service does not have this technology, so patients are sent elsewhere. Acquisition of this equipment will allow Northport VAMC to offer more services on-site without referring the patient to outside Community Care. Scope: Clinical engineering has worked with gastroenterology to evaluate this new requirement to determine that the Medtronic ManoScan esophageal manometry system best meets the VA s needs in delivering a complete manometry hardware and software solution. Specifically, the ManoScan provides a complete physiological mapping of esophageal motor function, from the pharynx to the stomach, with a single placement of a catheter. In addition, this advanced diagnostic technology enables Gastroenterology to better diagnose disease states such as dysphagia, achalasia, and hiatal hernia in our veteran population to support the mission. At present, Northport VAMC Gastroenterology Service does not have this technology, so patients are sent elsewhere. Acquisition of this equipment will allow Northport VAMC to offer more services on-site without referring the patient to outside Community Care. The manufacturer s advanced software acquisition and analytics, including technologies associated with the visualization of values of a physical property detected in an organism over time, and diagnostic system for display of high-resolution physiological data are patented. Clinical engineering and Gastroenterology believe that the ManoScan system represents the best solution for the VA and our veteran population. The Contractor shall deliver and provide all necessary equipment, training and support for one (1) ManoScan Esophageal Manometry System by Covidien Sales LLC, a Medtronic Company. Delivery: Equipment should be delivered to Northport VAMC, Building 36 Warehouse. Warehouse POC: Steven Esposito Steven.Esposito@va.gov 631-261-4400 x7272, Mobile: 631-553-1791. Equipment shall be unpacked and set up by Contractor personnel. Signature of acceptance of delivery by VA POC shall be completed after VA staff have verified that the equipment is fully functional. Period of Performance: 45 Days (ARO) Equipment shall be delivered within 45 days of award and VA POC contacted to arrange installation and training of staff. VA Point of Contact / Evaluator(s) for the offeror's proposals P.O.C. (Brand-Name Only) Deborah Parkinson deborah.parkinson@va.gov Phone: 631-261-4400 ext: 2335 Warranty/Service: Products shall be warranted to be free from failures due to defects in materials or workmanship, for a period of one (1) year (12 months) to include parts and labor. During the warranty period, the Contractor shall repair or replace without charge, any parts which are deemed to be defective. Contractor shall use OEM parts only. Catheters shall have an extended one (1) year warranty. A three-year service plan shall cover all maintenance and repairs by certified field service engineers. Place of Performance-Delivery Northport VAMC Address: 79 Middleville Rd, Northport, NY Postal Code: 10468-3904 Country: 11768-2200 Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: Quotes will be evaluated based upon the ability to meet the above exact specifications to Brand-Name Only ManoScan Esophageal Manometry System and accessories. Non-manufacture ruling is adhered to and followed in this requirement. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: 52.212-1, Instructions to Offerors -- Commercial Items. (Jun 2020) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION Commercial Items (Oct 2014) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2021) FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) End of addendum to FAR 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2021) 52.247-34 F.O.B. Destination (NOV 1991) VAAR 852.211-70 Service Data Manuals (NOV 2018) The following subparagraphs of FAR 52.212-5 are applicable, along with: 52.203-19, 52-204.10, 52.209-10, 52.221-1, 52.219-28, 52-222-3, 52.222-35, 52.225-13, 52.222-50, 52.222-36, 52.222-21, 52.222-19, 52.222-26, 52.223-18, 52.225-13, 52.233-3, 52-233-4 and 52.247-64 subparagraphs. Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. A written authorized buyer letter submission is required. **Vendor shall be an OEM, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions**. All offerors shall submit the following: Quote with DUNS number, TIN Number, letter of authorization, solicitation number, phone number, and fax number, Point of Contact, SDVOSB VIP certification (if applicable) and proposed delivery date for goods. All offers shall be sent to the Contract Specialist: Wilmen.Joa@va.gov. LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes clause 52.219-27. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. This is a combined synopsis/solicitation for Brand-Name Only Stryker System 8 and accessories defined herein.  The government intends to award a contract because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bids must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Quoters shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 06/29/2021 at 11 A.M at email address listed above for Contract Specialist. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). ONLY e-mailed quotes will be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist. Point of Contact Wilmen Joa Email: Wilmen.Joa@va.gov