Inactive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

COMBINED SYNOPSIS/SOLICITATION Summer Cleaning High-Pressure boiler and Boiler Plant Equipment (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format ... COMBINED SYNOPSIS/SOLICITATION Summer Cleaning High-Pressure boiler and Boiler Plant Equipment (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR 13.5 Simplified Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24221Q0559. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03 (eff. 02/16/2021). (iv) This solicitation is Service-Disabled Veteran Owned Small Business set-aside open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business size standard of $16.5 Million. The FSC/PSC is J045. (v) This is a services contract to provide Summer Cleaning High-Pressure boiler and Boiler Plant Equipment at the VA Hudson Valley Health Care System- Montrose VA located at 2094 Albany Post Rd, Montrose, NY 10548 and Castle Point VA located at 41 Castle Point Road, Wappinger Falls, NY 12590. The Contractor shall provide clear pricing as the Contracting Specialist will need to distinguish between the varying costs of the procurement in order to determine price reasonableness. (vi) The required work is as contained below in the Statement of Work. Department of Veterans Affairs Hudson Valley Health Care System Montrose & Castle Point Campuses Statement of Work Title: Summer Maintenance (Open/Clean/Close) High Pressure Boilers & Boiler Plant Equipment. Introduction: Hudson Valley Health Care System has a requirement for Summer Maintenance of High-Pressure Boilers and Boiler Plant. The central boiler plant provides steam for heating, air conditioning, domestic hot water, kitchens, sterilization and laundry services. Boiler Plant safety, reliability, efficiency and equipment longevity are paramount concerns of Hudson Valley management. Regular cleaning is an essential part of a program to address these concerns. This statement of work describes the requirements for opening (for inspection by others), cleaning and closing of water tube boilers, fire tube boilers, condensate tanks and deaeration tanks by qualified technicians. Scope of Work: The contractor shall furnish the labor, material and equipment to perform the following work on the boilers and pressure vessels/tanks at VA Hudson Valley HCS listed herein including but not limited to all necessary factory gaskets, closing materials, providing documentation to VA Hudson Valley HCS of proper disposal at a Department of Environmental Protection approved landfill. B. The contractor shall open all pressure vessels/boilers and tanks for a 3rd party inspection by inspection contractor prior to cleaning each unit. C. Cleaning of fire side of water tube boilers: 1. Contractor shall power vacuum with a truck-mounted power vacuum, having a minimum of 460 square feet of filter area which is capable drawing 26" vacuum. Boilers shall be wire brushed from the outside and the inside. Contractor personnel inside the boiler shall wire brush all passes and tubes. This procedure allows for all passes in boilers to be thoroughly wire brushed. Boilers shall also be power air lanced and where necessary wire brushed, ensuring that all soot and/or other residue is totally removed. D. Cleaning water side of steel tube boilers: 1. Contractor shall open all handholes, manholes, mud drums, and low water cut offs. Contractor shall high pressure wash all tubes from steam drum down to mud drum. E. Cleaning of fire side fire tube boilers: 1. Contractor shall open and power turbine with 125 lbs. of air driving turbine at 4000 rpms. Turbine work shall be done with special cutter heads for exceptionally hard scale or wire brushes for softer scale, soot, and/or other residues. This procedure will also knock scale off water sides of tubes. Front and rear tube sheets plus fire drum of boiler will also be wired brushed and power vacuumed. F. Cleaning of water side of fire tube boilers: 1. Contractor shall open all hand holes, manholes, mud drums and low water cut-offs. Water sides shall be completely water washed of all loose mud and scale by use of water hoses and scrapers where necessary. Water sides will be inspected for any present or future problem areas. Recommendations of any will be submitted. G. Cleaning of Deaeration and Condensate Tanks: 1. Contractor shall open all hand holes manholes and low water cut-offs and clean the inside of the tanks to remove all sludge, scale deposits and other foreign materials. Water side of tank shall be completely washed of all loose mud and scale by use of water hoses and scrapers where necessary. H. After the 3rd party inspection and COR approval contractor shall reassemble pressure vessels with new factory gaskets including all hand holes, manholes and low water cut-offs. The pressure vessel shall then be filled with water and pressurized to ensure no leaks are present. All leaks will be corrected by the contractor upon COR approval. I. General Requirements: 1. All areas shall be left in a clean and workmanlike manner. 2. All contractor employees shall follow all procedures regarding Hazardous Communications, Confined Space, Lock-Out/Tag-Out and other applicable OSHA regulation, local VA policy and standard operating procedures and appropriate. 3. The Contracting Officer (CO); has the overall responsibility for the administration of this contract. He/she, alone, without delegation, is authorized to act on behalf of the Medical Center to: Amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, he/she may delegate certain other responsibilities to his/her authorized representatives. 4. Contracting Officer's Representative (COR) will be designated at time of award. The COR will assist the CO in the discharge of his/her responsibilities. The responsibilities of the COR include, but are not limited to: Determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the Medical Center's representative in charge of the work at the site; ensuring the compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in performance of the work. Schedule of Boilers & Boiler Plant Pressure Vessels to be serviced: Service to be performed in the month of June. A. Castle Point 1. (1) 400 Horsepower Superior Boilers (fire tube, 3-pass, wet back) National Board Number - NB1107 2. (1) 400 Horsepower Superior Boilers (fire tube, 3-pass, wet back) National Board Number NB15624 3. (1) 200 Horsepower Superior Boiler (fire tube, 3-pass wet back) National Board Number NB15451 4. (1) De-Aeration Tank George Marker & Sons Serial Number 9467-08-05A National Board Number NB1108 5. (1) Condensate Tank NB1107 B. Montrose 1. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-1 National Board Stamp 318 2. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-2 National Board Stamp 317 3. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-3 National Board Stamp 320 4. (1) Burnham 200HP Fire Tube Boiler NB 31050 5. (1) De-Aeration Tank Alstrom Heat Transfer LLC ADA120SS Serial Number 74931 National Board Stamp 2096 6. (1) Condensate Storage Surge Tank Alstron Heat Transfer LLC AST-2500V Serial Number 749.32 National Board Stamp 2097 5. Place of Performance: A. Department of Veterans Affairs Hudson Valley Health Care System VAMC-FDR-Montrose Campus 2094 Albany Post Road Montrose, New York 10548 Building 20 Boiler Plant B. Department of Veterans Affairs Hudson Valley Health Care System VAMC Castle Point Campus 41 Castle Point Road Wappinger Falls, New York 12590 Building 35 Boiler Plant 6. Period of Performance: 4/1/2021 3/31/2021 with a provisional four (4) option years. 7. References: A. 138-45HV Confined Space Policy B. 138-08HV Lock Out Tag Out Program (vii) The following solicitation provisions apply to this acquisition: The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html FAR 52.212-1, Instructions to Offerors Commercial Items (Jun 2020) a. Solicitation number for this requirement is 36C24221Q0559. b. Name, address and telephone number of offeror. c. Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. d. Terms of any express warranty. e. Price should be for all services detailed on the statement of work. The pricing must be broken down in a manner that allows for price reasonableness to be determined. If provisional option years are included, pricing should be broken down for each year. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Hourly rate shall be separated from any other costs. Failure to do so will result in automatically being disqualified. f. Acknowledgement of any solicitation amendments g. Past performance information h. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. i. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). (viii) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applies to this acquisition The following solicitation provisions apply to this acquisition: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) . The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability, past performance and price. All non-price factors (i.e., technical capability and past performance) when combined are approximately equal to cost or price. Offeror must also meet the terms and conditions of all clauses and provisions. A quote may be determined to be unacceptable/incomplete if required information is missing or if the quote materially deviates from the requirements of the RFQ. All complete proposals will be considered. Evaluation Factors: (1) Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW. a) Technical Proficiency: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated. b) Contractor Experience: The offeror shall provide 3-5 instances of past experience of similar scope within the past 5 years. The contractor shall be a firm regularly engaged in the cleaning and servicing of high-pressure boilers as found in a healthcare facility. Their expertise and experience shall be of such extent so as to provide them the knowledge of high-pressure boilers and boiler plant equipment. Vendor shall have experience operating under guidance of VHA Directive 1810 Boiler and Boiler Plant Operations, 138-45HV Confined Space Policy and 138-08HV Lock Out Tag Out Program. (viiii) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. (x) FAR 52.212-4, Contract Terms and Conditions Commercial Items October 2018 The following contract clauses apply to this acquisition: The following clauses are incorporated into Addendum to FAR 52.212-4, 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) - 852.203-70 Commercial Advertising. - 852.211-70 Equipment Operation and Maintenance Manuals - 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (NOV 2020) - 852.232-72 Electronic Submission of Payment Requests. - 852.270-1 Representatives of Contracting Officers. 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) 852.219-76 Subcontracting Plans Monitoring and Compliance (JUL 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) (xi) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2021) The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-28 Post Award Small Business Program Rerepresentation (NOV 2020) 52.222-3 Convict Labor (June 2003) 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37 Employment Reports on Veterans (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (OCT 2020) 52.222-54 Employment Eligibility Verification (OCT 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (xii) All quoters shall submit the following: one copy of technical capability and pricing, and an additional redacted copy. All quotations shall be sent ONLY to Evelyn Peguero at Evelyn.Peguero@va.gov This is a Service-Disabled Veteran Owned Small Business set-aside open market for Summer Cleaning High-Pressure boiler and Boiler Plant Equipment as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 4:30pm on 03/23/2021 at Evelyn.Peguero@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Evelyn Peguero at Evelyn.Peguero@va.gov. All questions must be submitted by 03/18/2021 at 12:00pm. All communication shall have RFQ number and requirement title in the subject line. Point of Contact Evelyn Peguero, Contracting Officer Evelyn.Peguero@VA.gov NO PHONE CALLS.