Inactive Total Small Business Set-Aside (FAR 19.5)

TITLE: 54- NOTICE OF Combined synopsis/solicitation SOL: 36C24220Q1166 DUE: 09/11/2020 SET ASIDE: Small Business NAICS: 339950 POP STATE: Not specified AGENCY: Department of Veterans Affairs Hudson Va... TITLE: 54- NOTICE OF Combined synopsis/solicitation SOL: 36C24220Q1166 DUE: 09/11/2020 SET ASIDE: Small Business NAICS: 339950 POP STATE: Not specified AGENCY: Department of Veterans Affairs Hudson Valley Healthcare System Montrose Campus 2094 Albany Post Road Montrose, NY 10548 POC: Dayna Dickson at dayna.dickson@va.gov DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number 36C24219Q1166 is issued as request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98. The NAICS Code for this requirement is 339950 Signs Manufacturing and the size standard is 500 employees. To be eligible for award vendors must be registered against NAICS Code 339950. Line items and quantities are as follows: -------------------------------------------------------------------------------- Digital Signages for Hudson Valley Locations Description Quantity LG 55 Digital Signage Display (commercial grade) 21 Shuttle NC03U Media Player 27 Wireless keyboard & mouse 1 Chief Fusion Wall Mount 27 Surge protectors 27 Software License Activation 27 Software License 27 License Virtual Yearly Maintenance 27 Installation of displays 21 Installation of media players 27 *Equivalent products are acceptable* *We are looking for a three year license and maintenance agreement. Please price accordingly. Installation Sites: 2094 Albany Post Rd, Montrose, NY 10548 41 Castle Point Rd, Wappingers Falls, NY 12590 Carmel VA Clinic, 1875 Route 6, Carmel, NY 10512 Eastern Duchess VA Clinic, 2881 Church St, Pine Plains, NY 12567 Goshen VA Clinic, 30 Hatfield Ln, Goshen, NY 10924 Monticello VA Clinic, 55 Sturgis Rd, Monticello, NY 12701 New City VA Clinic, 345 North Main St, New City, NY 10956 Port Jervis VA Clinic, 150 Pike St, Port Jervis, NY 12771 Poughkeepsie VA Clinic, 488 Freedom Plains Rd, Poughkeepsie, NY 12603 Scope of work: The purpose of the project is to provide digital signage to be displayed throughout the facility both campuses and all seven VA Outpatient Clinics to provide education to Veterans, visitors, and staff. The signage will be fully customizable via remote access that can be updated as often as necessary. The contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW) below, except as may otherwise be specified. Brand name or equal substitute is acceptable. Provide and install a complete and functional public display digital signage system for all locations Install (1) wall mounted LED public display monitor for each of the 21 digital signage systems *There are currently six (6) TV s already installed. Those six only need media players. Contractor shall log into website and bring each sites media player online. 7 to install at Montrose 7 to install at Castle Point 7 to be installed throughout the community with 1 going in at each of the following zip codes: 10512, 12567, 10924, 12701, 10956, 12771, 12603 Unbox and test each display prior to install Install wall mounts at display location Install display brackets on displays Install displays on the wall mounts Install shuttle media player, connect network, video, and power cables Turn on and test video on all displays Test displays for video and communication Cable manage all cables on all displays Clean up area Materials, Equipment, Training: Contractor shall provide all displays, media players and video cables. Contractor shall supply all mounts, necessary screws, bolts and/or other mounting hardware for display mounting, LAN patch cables, and Velcro/cable ties for neatly dressing the cabling behind the displays. Contractor will train new users to effectively utilize the software platform as intended. Training for new users to be scheduled and completed via a web training session. Schedule of Deliverables: Line Item Quantity Delivery Date 1 Detailed PMP and briefing 1 Within 15 Calendar Days after award 2 55 commercial grade TV s and hardware for mounting 21 Within 30 Calendar Days after award 3 Media Players 27 Within 30 Calendar Days after award 4 Software and Licensing 1 Within 30 Calendar Days after award *Due to COVID-19, these delivery dates may change depending on the VA hospitals restrictions. Task One: The contractor shall provide a detailed PMP and briefing for the VHA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal. At a minimum, the PMP shall include the risk, quality and technical management approach, work breakdown structure (WBS), detailed schedule, cost requirements, and proposed personnel. The contractor shall keep the PMP up to date throughout the period of performance. Task Two: The contractor shall provide televisions with all associated hardware to mount them on the wall, including labor for such installation. Task Three: The contractor shall provide media players for each television. Task Four: The contractor shall provide software and licensing that transmits images and video (with audio) to media players, are fully customizable from a remote location within the medical center and includes options to show same or different information on multiple televisions. Warranty: Minimum 1-year standard warranty. Shipping: FOB Destination. Recalls: The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification: Place of Acceptance: VA Hudson Valley Healthcare System Montrose Campus 2094 Albany Post Road Montrose, NY 10548. Responses to this notice must be emailed at/before 09/11/2020 at 1:00pm EST at dayna.dickson@va.gov Contact for this solicitation is Dayna Dickson. Submitters are responsible for ensuring their EOI reaches the designated Contracting Officer on-time.