Inactive

Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department ... Synopsis: Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. Network Contracting Office (NCO) 2 of the Department of Veterans Affairs is currently conducting a market survey for qualified firms capable of providing Electrical Distribution System/ Maintenance for the VA New Jersey Health Care System, East Orange and Lyons campus. Contractor shall provide all labor, materials and equipment necessary for all preventive maintenance and testing required to maintain the facility electrical systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required. The North American Industry Classification Systems (NAICS) is 238210. Responses to this notice must be submitting in writing (email) and must be received not later than June 25, 2020 at 10:00AM. Email: Janice.Brooks@va.gov. No telephone inquiries will be accepted. Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 238210. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. STATEMENT OF WORK DESCRIPTION OF SERVICES Electrical Distribution System/ Maintenance at the VA New Jersey Health Care System, East Orange and Lyons campus. VA New Jersey Healthcare System East Orange Campus 385 Tremont Avenue East Orange, NJ 07018 Lyons Campus 151 Knollcroft Road Lyons, New Jersey 07939 East Orange Campus: Contractor shall provide all labor, materials and equipment necessary for all preventive maintenance and testing required to maintain the facility electrical systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required. Lyons: Contractor shall provide all labor, materials and equipment necessary to perform annual testing, maintenance, cleaning, lubrication, adjustments and calibration according to NFPA, VA and Manufacturers standards and specifications. TRIENNAL substation and building ANNUAL switchgear maintenance work shall include all required labor and materials to perform testing, maintenance, cleaning, lubrication and calibration of all electrical items according to NFPA, VA and Manufacturers standards and specifications. Devices shall be included as follows: Contractor shall maintain all components at the main switchgear substation according to applicable testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torqueing of lugs and re-insulation per NEMA standards. Performance Period: All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday, unless off tours hours are required and determined by the Utility Foreman in East Orange and the Electrical Supervisor at the Lyons Campus. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman in East Orange and the Electrical Supervisor at the Lyons Campus/ COR. All work will be performed at the Lyons Campus on Saturday or Sunday as cited in Part 2. General Requirements. Period of Performance: Period of Performance is estimated as: Base Period: 1 October 2020 30 September 2021 Option Year #1: 1 October 2021 30 September 2022 Option Year #2: 1 October 2022 30 September 2023 Option Year #3: 1 October 2023 30 September 2024 GENERAL REQUIREMENTS Triennial Maintenance Lyons Campus: Contractor shall provide all required labor and materials to perform testing, maintenance, cleaning, lubrication and calibration of all the electrical items in accordance to NFPA, VA and Manufacturers standards specifications. Devices shall include as follows: All components at the main switchgear substation are to be maintained according to all required testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torqueing of lugs and reinstallations per NEMA standards. Annual P.M. of all transformers both inside and outside of all buildings. Infra-Red Scanning/ shall be used. 2.1.1 Frequency: Triennial Service shall be performed in September. 2.1.2 Hours of Work: All work must be coordinated through the facility and will be required to be performed during other than normal duty hours on a Saturday or Sunday, as arranged by the Electrical Supervisor/COR at the Lyons Campus. In addition, this shall also be coordinated with the local power company, JCP&L. PREVENTIVE MAINTENANCE PROCEDURES East Orange: Contractor shall provide work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. 3.1.1 Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment: Contractor shall use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. This includes 635 branch circuit panels. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system. Annual PM Transformers and Automatic Transfer Switches: Contractor shall provide annual PM includes examination of all connections, operations, cleaning and lubrication of all items listed under the SOW. Contractor shall provide dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment. 3.1.3 Tri-Annual Switchgear Maintenance and Testing: Contractor shall maintain all facilities switchgear from the street entry to all main distribution substations and associated equipment to be maintained according to all required testing and calibration standards, including the maintenance, cleaning, lubrication, testing, calibration, and adjustments of all electrical components as provided by COR. 3.2 Lyons: Preventive Maintenance Procedures: All Building Switchgears: Contractor shall perform preventative maintenance on all switchgear devices and components as follows: All switchgear components inside the designated buildings are to be maintained according to all required testing and calibration standards. All work must be coordinated through the Electrical Supervisor/ COR. All hours worked will be subject to medical center s operations and scheduling. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved prior to any work commencement. All work will be accomplished on Saturdays or Sundays. 4. OPERATIONAL INSPECTIONS TABLE 1: EQUIPMENT LIST: EAST ORANGE CAMPUS 1 26KV Substation Outdoor Yard (Normal Hours) a. Clean and inspect all Porcelain Insulators b. (13) Clean and inspect Overhead Switches c. (4) Gas Circuit Breakers, Doble, Timing Oil Samples, Inspect Controls d. (2) 5000 KVA Station Transformers Doble, Megger, Ratio, Oil Samples (a) Screen & (b) DGA e. (2) 26 KV Metering Transformers 2 Main Substation 4.16 KV Switchgear (Normal Hours except Breakers which must be tested while each substation is being worked on.) a. (56) Over Current Relays b. (6) Differential Relays c. (12) 5 KV Breakers, FPE 5 KV Air Breakers d. (1) Battery Bank and Charger 3 Vault A Normal Switchgear (AN) (Off Hours) a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (11) Low Voltage Breakers (Clean, Test and Calibrate) c. (1) 1000 KVA Oil Filled Transformer d. (1) High Voltage (HV) Switch e. (3) 150 KVA 480/208 Transformers in A Vault 4 Vault - A Emergency Switchgear (AE) (Off Hours) a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (17) Low Voltage Breakers (Clean, Test and Calibrate) c. (1) 1000 KVA Oil Filled Transformer d. (1) High Voltage (HV) Switch e. (2) 208/120V 9 KVA Transformers f. (1) 208/120V 118 KVA Transformer g. (3) Generator protective Relays h. (1) 112.5 KVA 208/480V Transformer for ER 5 Vault B Normal Switchgear (BN) (Off Hours) a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (11) Low Voltage Breakers (Clean, Test and Calibrate) c. (1) 1000 KVA Oil Filled Transformer d. (1) High Voltage (HV) Switch 6 Vault B Emergency Switchgear (BE) (Off Hours) a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (14) Low Voltage Breakers (Clean, Test and Calibrate) c. (1) 1000 KVA Oil Filled Transformer d. (1) High Voltage (HV) Switch e. (8) 208/230V 93 KVA Transformer (Elevator Mechanical) f. (1) 13KVA Transformer 7 Vault C Normal Switchgear (CN) (Off Hours) a (1) Feeder Breaker 4.16KV included in the Substation scope b. (25) SQ D NW, LV Breakers (Clean, Test and Calibrate) c. (1) 1000/1333 KVA Dry Type Transformer w/ Fans d. (1) High Voltage (HV) Switch e. (7) 208/480 150 KVA Transformers (C-132) f. (1) 208/480 300KVA Temp MRI Transformer (C-132) 8 Vault C Emergency Switchgear 2 (CN2) (Off Hours) a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (7) Molded Case Breakers (Clean, Test and Calibrate) c. (1) 1500 KVA Dry Type Transformer d. (1) High Voltage (HV) Switch e. (1) 208/480V Transformer for the OR MCC f. (2) 22.5 KVA 480/208/120V Transformers in PHB g. (6) 15KVA 480/208/120V Transformers in the E-109 closets h. (1) 480/208/120 Transformer in 6-E-109 i. ORMCC motor control center (16) buckets in Chiller plant j. (1) 4.16KV Transfer Switch near main substation 9 Vault C Emergency Switchgear (CE) (Off Hours) This switchgear has been replaced with a new Square D QUD6 Switchboard!!! a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (1) High Voltage (HV) Switch c. (1) 300KVA 208/480V Transformer for the MRI d. (3) 150KVA 208/480V Transformers e. (16) SQ D Type NTN LV Breakers (clean, test and calibrate) f. (4) SQ D Type NWN LV Breakers g. (1) 500KVA Dry Type Transformer 4160/201.120V no fans 10 Building 15 (Outdoor Shed) (Off Hours) a. MCC-15 Motor Control Center b. Switchboard NP 1200amp normal panel c. MDP-15 800amp 208/120V d. Generator DP 1200amp emergency panel 408/277V e. ATS 15-L 480/277V f. ATS 15-H 480/277V g. Dry Transformer TX-15B 300KVA 480/208/120V h. Oil filled transformer TX-15B 750KVA 4160/480/120V I. (1) Feeder Breaker 4.16KV included in the Substation scope 11 Chiller Plant Switchgear (DN) (Off hours) a. (1) Feeder Breaker 4.16KV included in the Substation scope b. (1) Switchboard 1200A Main Breaker c. (1) 1000 KVA Dry Type Transformer d. (2) High Voltage Switch e. (1) 4.16KV Transfer Switch by the main substation f. (5) MCC DN (19) buckets g. (3) 4.16KVA Chiller contactors 12 Boiler Plant (Bldg. 8) (Off hours) a. (1) 500 KVA Oil Filled Transformer b. (1) Transfer Switch c. (4) MDPS Molded Case Breakers d. (6) MCCN Normal Buckets. e. (9) MCCE Emergency Buckets f. (5) Panel EP2 Breakers g. (1) Feeder Breaker 4.16KV included in the Substation scope 13 Research Lab Area (Bldg. 7) (Off Hours) a. (1) HV Switch b. (1) 1000 KVA Oil Filled Transformer c. (1) Normal Load Center d. (1) SBS 4000A Breaker e. (1) SBS 2000A Breaker f. (14) 400 -800A Breakers g. (2) Transfer Switches h. (1) Emergency MDP i. (1) Feeder Breaker 4.16KV included in the Substation scope j. MCC7 (17) Buckets k. MCCE7 (17) buckets l. MCCE7A (19) buckets 14 Transfer Switches (Off Hours) a. ATS-B/C in C-132 b. ATS-C/B # 1 in C-132 c. ATS # 2 in C-132 d. OR-C ATS1 in C-132 15 Bldg 17 (Off hours) a. (1) 45 KVA 480V/208/120V transformer 16 Vault C (CN1) (This will be done the same time as CE they are on the same 4160 breaker) a. (1) HV Switch b. (1) 4160/208/120V 1.000KVA oil filled transformer 17 Bldg. 5: (1) 1,125KVA 4160/208/120V transformer. (Off hours) TABLE 2: EQUIPMENT LIST: LYONS CAMPUS All components at the Main Switch Gear Substation HOURS OF WORK 5.1 East Orange: All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman. When calibrations must be conducted during off tours due to access restrictions, access shall be arranged through the Utility Systems Foreman/COR. Lyons Campus, all work will be arranged by the Electrical Supervisor. 5.2 Lyons: Work to be accomplished on off duty hours, nights or weekends for Buildings 1; 2; 3; 4; 5, 6; 7; 8, 9,10, 11,13, 14, 15, 53 54; 57,135, 136 Chiller Plant and 143. FREQUENCY 6.1 East Orange: Annually in March: Contractor shall provide full service per the COR direction to complete all PM and Maintenance procedures explained in the scope of work. Invoices billed following service in month of April. Infrared testing shall commence at the completion of Annual Maintenance. Tri-Annual Maintenance is next required in 2021, scheduling to be done in coordination with the COR and Electric Shop Supervisor 6.2 Lyons: Annually in the month of September. CHANGES TO STATEMENT OF WORK 7.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. REPORTING REQUIREMENTS 8.1 East Orange: Contractor will provide two copies of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. 8.2 Lyons: Contractor shall provide a written report of findings and recommendations following each visit or remote inspection will be forwarded to the COR. Annual control system history review and system improvement recommendations will be presented to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. CONTRACTOR EXPERIENCE REQUIREMENTS 9.1 Contractor must have a minimum of three (3) years working experience with all equipment listed above and a minimum of three (3) years in the Electrical trade at a journeyman s level. Service persons must retain the following: OSHA 30 Hour Safety Training Card. CONFIDENTIALITY AND NONDISCLOSURE 10.1 The preliminary and final deliverables, all associated working papers, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 10.2 The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.