Q999--MORGUE ATTENDANTS COVID-19
Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations Page 15 of 15 Original Date: 10/12/17 COMBINED ... Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations Page 15 of 15 Original Date: 10/12/17 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24220Q0562 Posted Date: 04/15/2020 Original Response Date: 04/20/2020 Current Response Date: 04/20/2020 Product or Service Code: Q999 MEDICAL - OTHER Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 561320 TEMPORARY HELP SERVICES Contracting Office Address: Department of Veterans Affairs NCO 2 Contracting Attn: Megan Ross, Contracting Officer 2875 Union Rd Suite 3500 Cheektowaga, NY 14227 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-101. The associated North American Industrial Classification System (NAICS) code for this procurement is 561320 Temporary Help Services, with a small business size standard of $30 million. The VA New Jersey Healthcare System at the following locations: 385 Tremont Ave, East Orange, NJ 07018 151 Knollcroft Rd, Lyons, NJ 07939 All interested companies shall see RFQ 36C24220Q0562 with the following statement of work: OVERVIEW In support of COVID-19 Mass Fatality Management Plan Response at the VA New Jersey Health Care System, East Orange and Lyons Campuses, is seeking Medical Attendants for the Mortuaries to cover 504 hours of supportive labor per week. LOCATIONS VA New Jersey Health Care System, East Orange Campus 385 Tremont Ave East Orange, NJ 07018 and VA New Jersey Health Care System, Lyons Campus 151 Knollcroft Rd Lyons, NJ 07939 SCHEDULE AND PERIOD OF PERFORMANCE The schedule of coverage is listed in the chart on the follow two pages. It is the responsibility of The Contractor to determine the shifts, assignments, and how to meet the coverages within all applicable state and federal labor laws. The O Hare McNamara Service contract act is applicable to this contract requirement. We estimate that this will take 12.8 FTEE positions, but additional personnel should be available if the original assigned person is unable to fulfill his or her shift. It is the responsibility of The Contractor to ensure coverage and to communicate the scheduled personnel, and any changes to that schedule, to the assigned points of contact at each facility prior to the start of the shift. These attendants will be scheduled in a manner as to fully cover the needs of the facility 24/7 for the period of performance of 90 days, this agreement may be extended an additional 90 days depending on the needs of the VA New Jersey Health Care System and shall only be extended in writing by the Contracting Officer. The total length of this contract shall not exceed a total of 180 days. It is the intent of the VA New Jersey Health Care System to begin this contract as soon as possible as it is an urgent and compelling need, the start and end dates will be negotiated prior to award of the contract. The number of personnel coverages for the East Orange, NJ VA Medical Center shall be as follows: Sunday Monday Tuesday Wednesday Thursday Friday Saturday Midnight 1 1 1 1 1 1 1 1:00 AM 1 1 1 1 1 1 1 2:00 AM 1 1 1 1 1 1 1 3:00 AM 1 1 1 1 1 1 1 4:00 AM 1 1 1 1 1 1 1 5:00 AM 1 1 1 1 1 1 1 6:00 AM 1 1 1 1 1 1 1 7:00 AM 1 1 1 1 1 1 1 8:00 AM 2 2 2 2 2 2 2 9:00 AM 2 2 2 2 2 2 2 10:00 AM 2 2 2 2 2 2 2 11:00 AM 2 2 2 2 2 2 2 NOON 2 2 2 2 2 2 2 1:00 PM 2 2 2 2 2 2 2 2:00 PM 2 2 2 2 2 2 2 3:00 PM 2 2 2 2 2 2 2 4:00 PM 2 2 2 2 2 2 2 5:00 PM 2 2 2 2 2 2 2 6:00 PM 2 2 2 2 2 2 2 7:00 PM 2 2 2 2 2 2 2 8:00 PM 1 1 1 1 1 1 1 9:00 PM 1 1 1 1 1 1 1 10:00 PM 1 1 1 1 1 1 1 11:00 PM 1 1 1 1 1 1 1 The number of personnel coverages for the Lyons, NJ VA Medical Center shall be as follows: LYONS Sunday Monday Tuesday Wednesday Thursday Friday Saturday Midnight 1 1 1 1 1 1 1 1:00 AM 1 1 1 1 1 1 1 2:00 AM 1 1 1 1 1 1 1 3:00 AM 1 1 1 1 1 1 1 4:00 AM 1 1 1 1 1 1 1 5:00 AM 1 1 1 1 1 1 1 6:00 AM 1 1 1 1 1 1 1 7:00 AM 1 1 1 1 1 1 1 8:00 AM 2 2 2 2 2 2 2 9:00 AM 2 2 2 2 2 2 2 10:00 AM 2 2 2 2 2 2 2 11:00 AM 2 2 2 2 2 2 2 NOON 2 2 2 2 2 2 2 1:00 PM 2 2 2 2 2 2 2 2:00 PM 2 2 2 2 2 2 2 3:00 PM 2 2 2 2 2 2 2 4:00 PM 2 2 2 2 2 2 2 5:00 PM 2 2 2 2 2 2 2 6:00 PM 2 2 2 2 2 2 2 7:00 PM 2 2 2 2 2 2 2 8:00 PM 1 1 1 1 1 1 1 9:00 PM 1 1 1 1 1 1 1 10:00 PM 1 1 1 1 1 1 1 11:00 PM 1 1 1 1 1 1 1 DESCRIPTION OF DUTIES Perform housekeeping duties as required for the cleanliness and maintenance of the morgue suite area (morgue refrigerator, storage area) as per established guidelines and ensures work area is ready for the following day. Maintains established stock levels in the morgue area; informs supervisor when stock levels are low and should be ordered. Releases body to funeral directors in accordance with policy and procedures Trained in eyewash station use and notifies Supervisor if eyewash station is not functioning properly. Maintains storage supply stock for body admissions and disposition Wears, stores, and follows appropriate personal protection as directed by VA and national guidelines (surgical gloves, masks, N95 respirator, etc.). Prepares and assists Industrial Hygienist with waste removal from the Morgue suite Receive, log in, store (in the cooling system), and release of remains from and to authorized personnel (funeral homes, law enforcement, and other approved officials). Maintain accurate logbooks and records associated with the receipt, storage and release of human remains from and to authorized personnel (funeral homes and law enforcement/medical examiner). Answers telephone and record accurately, politely, and without delay any information provided by the caller, and then distribute that information to the proper individual. Assist with the entering of data from county medical examiner personnel and ensuring PERSONELLE QUALIFICATIONS: High School Diploma Preferred. Ability to follow verbal and written directions. Ability to bend and lift bagged bodies with the assistance of other manpower as needed. Ability to perform basic cleaning such as using standard cleaning supplies to disinfect surface areas impacted. Ability to stand for long periods of time. Ability to read, write, and communicate in English. BILLING AND INVOICING: Invoice requirements and supporting documentation shall be submitted monthly in arrears of work being performed. In addition to the information required for submission of a proper invoice in accordance with FAR 52.212-4(g), all invoices shall include: Name and Address of Contractor Invoice Date and Invoice Number Contract Number Purchase Order Number Date Services Provided Description of Services provided Total Invoice Cost VENDOR ELECTRONIC INVOICE SUBMISSION METHODS: Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: VA s Electronic Invoice Presentment and Payment System the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to enroll in the program and begin submitting the electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site http://www.x12.org The Contractor may contact FSC at the phone or email address listed below with any questions about the e-invoicing program or Tungsten Network: OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice email: vafsccshd@va.gov
Data sourced from SAM.gov.
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