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COMBINED SYNOPSIS/SOLICITATION SECURITY SOFTWARE AND MAINTENANCE BUFFALO VA MEDICAL CENTER (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in ... COMBINED SYNOPSIS/SOLICITATION SECURITY SOFTWARE AND MAINTENANCE BUFFALO VA MEDICAL CENTER (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24220Q0274. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04. (iv) This procurement is being issued as an unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 561621, Security Systems Services (except Locksmith), with a small business size standard of $22 Million. (v) The Contractor shall provide pricing to provide Security Software and Maintenance for the Buffalo VA Medical Center (VAMC) and Batavia VAMC. See table below, corresponds with Statement of Work requirements: TOTAL PRICING LINE ITEM DESCRIPTION QUANTITY UNIT TOTAL PRICE 0001 Base Year: 4/1/2020 3/31/2021: Security Software and Maintenance (Not to exceed (NTE) 80 labor hours per year for maintenance and repair of the security cameras) 12 MO 0002 Base Year: 4/1/2020 3/31/2021: Software License Agreement 1 EA 0003 Base Year: 4/1/2020 3/31/2021: (NTE 8 hours of troubleshooting and technical training of the VAMC Engineering staff) 1 JB 0004 Base Year: 4/1/2020 3/31/2021: one-time labor charge for evaluation, cleanup and documentation of the existing security camera system 1 JB 0005 Base Year: 4/1/2020 3/31/2021: Supply hourly rate for additional labor hours over 80 hours identified. Note: Additional hours must be approved via modification to contract prior to performance of work 1 HR Total Base Year 1001 Option Year One: 4/1/2021 3/31/2022: Security Software and Maintenance (NTE 40 labor hours per year for maintenance and repair of the security cameras) 12 MO 1002 Option Year One: 4/1/2021 3/31/2022: Software License Agreement 1 EA 1003 Option Year One: 4/1/2021 3/31/2022: Supply hourly rate for additional labor hours over 40 hours identified. Note: Additional hours must be approved via modification to contract prior to performance of work 1 HR Total Option Year One 2001 Option Year Two: 4/1/2022 3/31/2023: Security Software and Maintenance (NTE 40 labor hours per year for maintenance and repair of the security cameras) 12 MO 2002 Option Year Two: 4/1/2022 3/31/2023: Software License Agreement 1 EA 2003 Option Year Two: 4/1/2022 3/31/2023: Supply hourly rate for additional labor hours over 40 hours identified. Note: Additional hours must be approved via modification to contract prior to performance of work 1 HR Total Option Year Two 3001 Option Year Three: 4/1/2023 3/31/2024: Security Software and Maintenance (NTE 40 labor hours per year for maintenance and repair of the security cameras) 12 MO 3002 Option Year Three: 4/1/2023 3/31/2024: Software License Agreement 1 EA 3003 Option Year Three: 4/1/2023 3/31/2024: Supply hourly rate for additional labor hours over 40 hours identified. Note: Additional hours must be approved via modification to contract prior to performance of work 1 HR Total Option Year Three 4001 Option Year Four: 4/1/2024 3/31/2025: Security Software and Maintenance (NTE 40 labor hours per year for maintenance and repair of the security cameras) 12 MO 4002 Option Year Four: 4/1/2024 3/31/2025: Software License Agreement 1 EA 4003 Option Year Four: 4/1/2024 3/31/2025: Supply hourly rate for additional labor hours over 40 hours identified. Note: Additional hours must be approved via modification to contract prior to performance of work 1 HR Total Option Year Four Total Contact Amount (vi) Description of requirement: The contractor shall provide all requirements identified in the attached Statement of Work (SOW). (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. FOB Destination: Buffalo VAMC Batavia VAMC 3495 Bailey Ave 222 Richmond Ave Buffalo, NY 14215 Batavia, NY 14020 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1, and all offers must reference: Solicitation number for this requirement as 36C24220Q0274 Name, address and telephone number of offeror Technical capability of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete. Terms of any express warranty, if applicable Quality Control Plan Price. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor s package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration. The following provisions are included as addenda to FAR 52.212-1: 52.204-7 Systems for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (July 2016) 852.209-70 Organizational Conflicts of Interest (JAN 2008) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition. The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety. Award shall be made to the contractor whose quotation offers the lowest priced technically acceptable to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria: Factor 1 Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical Capability will be determined on the basis of the qualifications of the offeror s capability statement. Provide a maximum of a 5-page capability statement demonstrating technical Capability to meet all of the requirements of the Statement of Work. Provide a copy of certifications and/or qualifications for Technicians, described in Contractor Requirements section of the attached Statement of Work, who have the ability to perform services described in the statement of work. Factor 2 - Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process. The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating. Failure to provide the information requested in the evaluation criteria may result in being found non-responsive. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Factor 3 Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Vendor must provide a cost breakdown for services to be performed and a labor mix for personnel in order for the contracting officer to properly evaluate price reasonableness. For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. Failure to provide the information requested in the evaluation criteria may result in being found non-responsive. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-2 Protection of Government Buildings, Equipment and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.222-3 Convict Labor (June 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave Under Executive Order (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (xiii) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation. Site Visit: A site visit is scheduled for Thursday, February 13, 2020 at 11:00 am. This site visit is not mandatory; however, highly encourage to attend. Please express intent to attend site visit by Wednesday, February 12, 2020 at 12:00 pm EST to Janine Childs via email at Janine.Childs@va.gov . Meeting location of the site visit shall be disclosed upon receipt of inquiry to attend. All questions from site visit shall be submitted to Janine Childs via email above. (xiv) N/A (xv) This is an open market combined synopsis/solicitation for the Security Software and Maintenance for the Buffalo VAMC as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition. Submission shall be received no later than 12:00 PM EST, Friday, February 21, 2020. The government shall only accept electronic submissions via email, please send all quotations to Janine.Childs@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI s will not be accepted after Tuesday, February 18, 2020 @ 12:00 PM EST. (xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janine Childs, Contracting Officer; Janine.Childs@va.gov .